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Using Special Collections for Research in Ireland

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This unit is part of an accredited postgraduate interdisciplinary module designed for PhD and research masters students. It is delivered twice a year: in February to the Colleges of Sciences, Engineering and Medicine and in November to the College of Arts, Celtic Studies & Social Sciences, and the College of Business & Law. The module provides an introduction to the principles and practice of information literacy as applied to postgraduate research.

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Using Special Collections for Research in Ireland

  1. 1. PG6009: Graduate Information Literacy Skills Using Special Collections for Research in Ireland
  2. 2. Overall Module: Aim and Objectives •To understand the significance of Information Literacy and its application to your research. •To enable you to Audit and Update your current Information Literacy Skills. •To Expand and Acquire a Portfolio of Information Literacy Skills. •To develop your Information Literacy Skills which will enhance the quality of your research skills and expand your career opportunities in our knowledge-based economy.
  3. 3. Overall Module: Learning Outcomes On completion of this module the learner should be able to: •Plan and undertake a comprehensive search and review of the literature •Develop effective strategies to locate and access relevant information •Analyse and critically evaluate research findings (yours & others) •Demonstrate and apply a range of these skills as part of your wider research portfolio •Develop effective approaches to keep up to date with the latest research in your area •Manage your research information saving valuable time and effort •Identify the legal and ethical issues relating to the use of information •Publish and present information in an effective way •Justify the application of these information literacy skills to your specific research
  4. 4. Module Structure Unit 1: Research Resource Discovery Unit 2: Using the Web Effectively & Evaluating Research Resource Results Unit 3:Tracking Down Results & Keeping Up-to-date Unit 4:Managing Your Information Unit 6: Publishing / Disseminating Your Research Unit 5: Ethics in Using Research Information Unit 7: Using Archives for Research in Ireland Unit 8: Using Special Collections for Research in Ireland Compulsory Optional
  5. 5. Assessment: 5 credits You are required to attend Units 1-6 and to submit a Short Report (1500 words) which will be marked on a pass/fail basis, to be completed by Wednesday 18th December. Note: There will no percentage mark awarded.
  6. 6. Using Special Collections for Research in Ireland Elaine Harrington Special Collections Librarian e.harrington@ucc.ie 021 4903484
  7. 7. •To enable researchers to identity and access special collections sources in Ireland and further afield, and •To give a greater understanding of the nature of special collections’ material and its uses for original research. Aims and Objectives
  8. 8. On completion of this module the learner should be able to: •Express knowledge on the nature and breadth of special collections in general •Demonstrate a thorough understanding of the importance of preservation and how it affects access to the collections •Identify and explain the terminology used when describing items in special collections •Identify relevant locations for special collections research in Ireland and further afield •Ascertain the relevant sources for material contained in special collections •Understand the procedures employed in repositories when facilitating research. •Incorporate this information as appropriate into your own research area. Learning Outcomes
  9. 9. • Introduction • Preservation & Access • Objects & Terminology • Locations of Special Collections & How to Find Them • UCC Special Collections • Conclusion Schedule
  10. 10. • What is Special Collections? • Format Introduction
  11. 11. What is Special Collections? • The department itself • The staff who care for the collections • The physical or virtual space • The collections themselves
  12. 12. What is Special Collections? (2) • “Unique and distinctive” collections of rare books, and many other media, including born-digital and digitised documents (Cullingford) • “Elements of distinction that serve to differentiate an academic or research library from its peers” (Dooley & Luce)
  13. 13. Format • Early Printed Books • Books from Presses • Collections from individuals • Newspapers • Maps • Pamphlets • Literary Manuscripts • Digital Files
  14. 14. Format (2) • Mixture of Primary and Secondary Sources • Primary Sources include: Manuscripts Newspapers Maps • Secondary Sources: Histories Criticism
  15. 15. Format (3) • Ensuring access remains to the items • Digital files transferable through the ages • Other formats readable • Example: Domesday Book on laserdisc http://www.scenicreflections.com/download/534360/build_it_Wallpaper/
  16. 16. Preservation & Access
  17. 17. Preservation & Access (2) Factors to consider: •Materials •Environment •Storage •Handling •Reprographics
  18. 18. Materials • Paper • Parchment • Vellum • Leather • Different inks • Photographic material • Glue and binding material
  19. 19. Materials (2) • Chemically stable materials will last indefinitely with the proper care. • Oldest book in UCC Library: 1476 • Sometimes proper care is not enough. • Example: Early 20th century newsprint.
  20. 20. An Claidheamh Soluis 1901
  21. 21. An Claidheamh Soluis 1901
  22. 22. Environmental Factors • Light: encourages chemical reactions • Temperature: fixed between 13 – 16C • Relative humidity: fixed between 45 – 60% • Standard: BSI PD 5454 • Air pollution • Mould • Pests @HarperCollinsUK pic.twitter.com/bZDyaHwSP7
  23. 23. Spider in insect trap
  24. 24. Storage • Soundly constructed, well ventilated, watertight • Stable internal climate • Secure • Items stored flat on shelves if heavy or large • Shelves not too full or too empty • Phase boxes • Linen tapes
  25. 25. Handling • Use appropriate equipment:  Foam supports  Book snakes  Weights  Archival page inserts • Support a book’s spine to reduce strain • No resting on top of pages or manuscripts • Keep food, drink and ink away from items • No quick-fix repairs: adhesive tape, laminators
  26. 26. Reprographics • Can include:  Photographing – without flash  Scanning – book cradle rather than flatbed  Digitisation to provide surrogate  Microfilming to provide surrogate • Copying at discretion of staff • Damage can be done each time • Example: Bendy Brunel
  27. 27. Reprographics (2) Example: Zeutschel OS15000 overhead scanner with book cradle
  28. 28. Objects & Terminology • General • Manuscripts • Structure of a Book • Early Printed Books • Provenance
  29. 29. General • Book: Now any published work; previously folded sheets sewn into a binding or cut sheets glued into a case or cover. • Manuscripts may be bound in book form. • Printed book is a ‘book.’ • Bibliography: study of books as physical objects. • Codicology: Study of manuscripts. • Paleography: study of writing.
  30. 30. Manuscripts Medieval manuscripts were often created for religious purposes showing the importance of religious life and faith and its dominance of written culture •Psalters: contain psalms from the Bible •Missals: contain the service of the Mass •Breviaries: contain the texts of the Divine Office (Christian daily prayer) •Books of Hours: prayer book for an individual
  31. 31. Brown, Michelle. The Luttrell Psalter: A Facsimile. London: The British Library, 2006.
  32. 32. Brown, Michelle. The Luttrell Psalter: A Facsimile. London: The British Library, 2006. f.13r
  33. 33. The Sarum Missal: Missale ad usum insignis et praeclarae Ecclesiae Sarum: . London: Alban Press, 1989.
  34. 34. “Christ: The Nativity.” Backhouse, Janet, ed. The Isabella Breviary. London: British Library, 1993. f.29
  35. 35. “The Adoration of the Magi.” Turner, D.H., comment. The Hastings Hours: A 15th-century Flemish Book of Hours Made for William, . New York, N.Y.: Thames and Hudson, 1983. f.42.b
  36. 36. Manuscripts (2) • Scripts: Different ones depending on region. Oldest book in library written in textura or Gothic print. • Illumination: embellishment of manuscript with bright colours e.g. gold, silver • Marginalia: writing in the margins • Rubrication: process of writing titles in the text in red ink
  37. 37. Aquinas, Thomas. Incipiu[n]t preclarissima opuscula diui Thome aquinatis sacri ordinis p[re]dicato[rum] in quibus o[mn . [Venice: Hermann Lichtenstein, 1497].
  38. 38. Gutenberg Bible. Patterson, N.J.: Pageant Books, 1961. Example of Rubrication
  39. 39. Gutenberg Bible. Patterson, N.J.: Pageant Books, 1961.
  40. 40. About a Book Principal parts of a book and its binding http://www.bl.uk/aboutus/stratpolprog/collectioncare/publications/booklets/caring_for_bookbindings
  41. 41. Early Printed Books • Incunabula: books printed pre-1501 • Colophon: feature at the end of the book giving details of printing • Format: folio, quarto, octavo • Paper types: vellum, parchment, rag • Illustrations: woodcut, copperplate engraving
  42. 42. Bruni, Leonardo. Historia del Popolo Fiorentino. [Vinegia (Venice): Iacomo de Rossi, 1476].
  43. 43. “Colophon.” Bruni, Leonardo Historia del Popolo Fiorentino. [Vinegia (Venice): Iacomo de Rossi, 1476].
  44. 44. Aquinas, Thomas. Incipiu[n]t preclarissima opuscula diui Thome aquinatis sacri ordinis p[re]dicato[rum] in quibus o[mn . [Venice: Hermann Lichtenstein, 1497].
  45. 45. Aquinas, Thomas. Incipiu[n]t preclarissima opuscula diui Thome aquinatis sacri ordinis p[re]dicato[rum] in quibus o[mn . [Venice: Hermann Lichtenstein, 1497].
  46. 46. Aquinas, Thomas. Incipiu[n]t preclarissima opuscula diui Thome aquinatis sacri ordinis p[re]dicato[rum] in quibus o[m . [Venice: Hermann Lichtenstein, 1497].
  47. 47. Buffon, Georges Louis Leclerc. Histoire Naturelle des Oiseaux. A Paris: De l'Imprimerie royale, 1770-1786. Vol. 7
  48. 48. Provenance • Provenance: Previous ownership  Who owned a book?  Who had access to it?  Books owned by an organisation.  Shown from bookplates, labels, stamps  Binding may have coat of arms or symbol • Inscriptions: person’s name, dedication, motto • Annotations: comments on the text, unrelated notes • Insertions: letters, bookmarks
  49. 49. Porter, Katherine Anne. The Never-ending Wrong. London: Secker & Warburg, 1977.
  50. 50. Munster, Wilhemina FitzClarence. My Memories and Miscellanies. London: Eveleigh Nash, 1904.
  51. 51. Practical Session • Handling example: Use of foam supports with snakes • Handling example: Use of archival page inserts • Handling example: Use of weights • Demonstrate structure of a book • Show elements of provenance
  52. 52. Locations of Special Collections & How to Find Them • Locations • Catalogues • Gateways
  53. 53. Locations of Special Collections Held in: •Research libraries •Universities •National libraries •Public libraries •Museums •Art galleries •Historic houses •Cathedrals •Societies
  54. 54. Catalogues • RASCAL: http://www.rascal.ie/ • Hayes’ Index of Manuscript Sources: sources.nli.ie • COPAC (general special collections material): http://copac.ac.uk/ • British Library Catalogues: http://www.bl.uk/reshelp/findhelprestype/catblhold/all/allcat.ht • Karlsruhe Virtual Catalog (Useful for early printed books): http://www.ubka.uni-karlsruhe.de/kvk_en.html • Universal Short Title Catalogue: http://www.ustc.ac.uk/
  55. 55. Catalogues (2) • Historic Libraries Forum: http://www.historiclibrariesforum.org.uk/ (Map) • Heritage of the Printed Book: http://www.cerl.org/resources/hpb/main • Material Evidence in Incunabula: http://incunabula.cerl.org/cgi-bin/search.pl • CERL Portal (Manuscripts & Early Printed Material): http://cerl.epc.ub.uu.se/sportal/  Example: Search ‘monkey’ in Early Printed Material.
  56. 56. Gateways • Record Repositories: http://www.nationalarchives.gov.uk/archon/ • Mapping Access to Special Collections in London Area: http://www.masc25.ac.uk/
  57. 57. UCC Special Collections • Facts About Special Collections, UCC • Special Collections’ Reading Rooms • Special Collections Website • Dealing with Special Collections • Finding Aids • Special Collections Material in UCC • Copyright • Referencing & Citation
  58. 58. Facts About Special Collections, UCC • Collections: 80 and growing • Date range of collections: 15th century – present day • Languages: Sumerian, Cuneiform, Breton • 52,000 items in Special Collections • 11,200 items in Older Printed Books • Areas of Expertise:  Irish Literature  Anglo-Irish Literature  Celtic Studies  Frank O’Connor  Older printed books: sciences, theology, • Oldest book: Bruni’s Historia del Popolo Fiorentino (1476) • Oldest newspaper on microfilm: Freeman’s Journal (1763) • Oldest newspaper: Cork Evening Post; Cork Hibernian Chronicle; Corke Journal (1769)
  59. 59. Special Collections Website • Access via: booleweb.ucc.ie – Services – Special Collections • Information on the website covers:  Opening Hours  Subject specific course guides  Topics  Useful websites  Portal for Manuscript Studies & Palaeography & Medieval Manuscript Studies
  60. 60. Special Collections’ Reading Rooms • Reference Reading Room:  Contains general reference material and maps  Use to access theses, material in good condition and material post-1850 • Rare Books Reading Room:  Use to access material in fragile condition, material pre-1850, Strong Room Material • Microform Room  Contains microfilm and microfiche • Closed Access Areas:  Contain the majority of the collections
  61. 61. Reference Reading Room Microform Room Rare Books Reading Room
  62. 62. Dealing With Special Collections • Managing expectations. • Opening Hours are shorter. • The majority of the collections need to be ordered.  Date required.  Item: Title, author, call number.  Personal details: name, student / staff number • Advice to Readers: http://booleweb.ucc.ie/documents/Advice_to_Readers.pdf • Using Rare Books Reading Room: • http://booleweb.ucc.ie/documents/HandlingSCmaterialRBRR.p
  63. 63. Special Collections Material in UCC • Location: Library Catalogue – ‘William O’Brien’ – Modify Search – Location – Special Collections • Date: Library Catalogue – ‘William O’Brien’ – Modify Search – Before: 1950 • Format: Library Catalogue – ‘William O’Brien’ – Modify Search – Material Type - Thesis
  64. 64. Special Collections Material in UCC (2) Examples of Special Collections: •Private Presses: Cuala, Dolmen, Three Candles •Presses: Attic, CUP •Individuals: Lynch, Goldberg •University lecturer: Corkery, Cooke •Collections on a theme: Bookplate Collection
  65. 65. Finding Aids Material that is uncatalogued uses finding aids (.pdf files) •Newspaper listing •Maps listing •Manuscript listing •Material in Strong Room listing
  66. 66. Copyright • See Unit 5: Ethics in Using Research Information • Much of the published material is in copyright and subject to restrictions of ‘fair use.’ • Use:  Published research  Websites & digital resources  Film, video or broadcast  Public display or exhibition  Merchandise
  67. 67. Referencing & Citation • For further information see Unit 5: Ethics in Using Research Information • Much of the published material is in copyright and needs to be cited appropriately. • Credit: Special Collections, UCC Library
  68. 68. Conclusion Following this unit you should now be able to: •Have a greater understanding of the nature of special collections’ material •Identify and access special collections sources in Ireland and further afield. Survey Please complete the survey on the Postgraduates / Researcher page
  69. 69. Bibliography “The Adoration of the Magi.” Turner, D.H., comment. The Hastings Hours: A 15th-century Flemish Book of Hours Made for William, Lord Hastings, Now in the British Library, London. New York, N.Y.: Thames and Hudson, 1983.f.42.b TR 745.6 TURN Aquinas, Thomas. Incipiu[n]t preclarissima opuscula diui Thome aquinatis sacri ordinis p[re]dicato[rum] in quibus o[mn]is ph[ilosophi]e [&] diuina[rum] scriptura[rum] theoremata est co[m]plexus. [Venice: Hermann Lichtenstein, 1497]. L.3.18 “Bendy Brunel: How to Use Special Collections.” Brunel University London. http://brunelspecialcollections.wordpress.com/tag/bendy-brunel/ Brown, Michelle. The Luttrell Psalter: A Facsimile. London: The British Library, 2006. TRF 091 LUTT Bruni, Leonardo. Historia del Popolo Fiorentino. [Vinegia (Venice): Iacomo de Rossi, 1476]. OPB f 945.5 FLOR.B Buffon, Georges Louis Leclerc. Histoire Naturelle des Oiseaux. A Paris: De l'Imprimerie royale, 1770-1786. Vol. 7 OPB f 598 BUFF v.1
  70. 70. Bibliography (2) “Christ: The Nativity.” Backhouse, Janet, ed. The Isabella Breviary. London: British Library, 1993. f.29 745.67 BACK An Claidheamh Soluis. 1901. Cullingford, Alison. “About.” Unique and Distinctive Collections: A Research Libraries UK Project. http://rlukuniqueanddistinctive.wordpress.com/about/ Dissembled Car. http://www.scenicreflections.com/download/534360/build_it_Wallpaper Dooley, Jackie M., and Katherine Luce. Taking Our Pulse: The OCLC Research Survey of Special collections and Archives. Dublin, Ohio: OCLC Research, 2010. http://www.oclc.org/research/publications/library/2010/2010-11.pdf Gutenberg Bible. Patterson, N.J.: Pageant Books, 1961. TRF 220.4 GUTE v.1 - 2 Munster, Wilhemina FitzClarence. My Memories and Miscellanies. London: Eveleigh Nash, 1904. Bookplate Collection 941.081 MUNS
  71. 71. Bibliography (3) “Old Book Smell.” @HarperCollinsUK pic.twitter.com/bZDyaHwSP7 15 November 2013. Porter, Katherine Anne. The Never-ending Wrong. London: Secker & Warburg, 1977. Goldberg 303.48 PORT “Principal Parts of a Book and its Binding.” http://www.bl.uk/blpac/pdf/bookbindings.pdf In PJM Marks. The British Library Guide to Bookbinding: History and Techniques. London: British Library, 1998. 686.3 MARK The Sarum Missal: Missale ad usum insignis et praeclarae Ecclesiae Sarum: done into English and abridged. London: Alban Press, 1989. TR 264 SARU Zeutschel OS15000 Overhead scanner with book cradle http://www.zeutschel.de/zeutschel/export/sites/zeutschel/media/downloads/broc hures/en/color_scanner_os15000.pdf
  72. 72. Module Structure Unit 1: Research Resource Discovery Unit 2: Evaluating Research Resource Results Unit 3:Tracking Down Results & Keeping Up-to-date Unit 4:Managing Your Information Unit 6: Publishing / Disseminating Your Research Unit 5: Ethics in Using Research Information Unit 7: Using Archives for Research in Ireland Unit 8: Using Special Collections for Research in Ireland Compulsory Optional

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