Managing Light Rail Projects with Cloud Tools
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Managing Light Rail Projects with Cloud Tools
- 1. www.partnersconsulting.com enterprise talent cloud mobile Managing Light Rail Projects with a Lightweight Team Justin Cohen EVP Managed Services Partners Consulting
- 2. www.partnersconsulting.com Introduction • Project • Client & Goals • Tools & Tech • Implementation • Summary
- 3. www.partnersconsulting.com Project - Metro Gold Line Foothill Extension Under Los Angeles County Metro Rail • Public Project overseen by Board • $1.6B • Multiple Phases • LA to Pasadena • 13.7mi, completed 2003 • Pasadena to Azusa • 11.5mi, ETC 2015 • Azusa to Montclair • 12.6mi, under study • Ontario Airport • Possible last phase
- 4. www.partnersconsulting.com Client • Foothill Extension Construction Authority • 5 year project • Manage Contracts • Manage Documents and Changes • Communicate with stakeholders
- 5. www.partnersconsulting.com Goals • Paperless Processing • No more piles • No more boxes • Automatic logging • Automatic routing • Easily searchable • Accurate Reporting • Record all change
- 6. www.partnersconsulting.com Tools PCM 13 SharePoint 2010 Partners Hosting Services
- 7. www.partnersconsulting.com Process: PCM Central Location for all project documents Manage all phases of change Automate Contractor Document Upload Accurate Forecasts
- 8. www.partnersconsulting.com Process: SharePoint Avoid pre-defined folder structure Automate alerts Customize notifications
- 9. www.partnersconsulting.com Implementation: Document Upload For External Contractors (though used internally as well) Login uses PCM Security Authentication and Authorization
- 12. www.partnersconsulting.com You may only take action once your contract is selected. Contract Security
- 13. www.partnersconsulting.com • Key information is auto- filled • Document Number auto- generated • Controls follow workflow, keyboard friendly • Validation for required data • Filters, e.g. Subcontractor by Role • Upload multiple documents
- 14. www.partnersconsulting.com Implementation: SharePoint DUI loads Contractor Documents beneath Incoming Folder. Other folders for internal and external use. Folder Structure: Phase->Project->Contract->Incoming->Doc Type->Spec Section
- 15. www.partnersconsulting.com SharePoint Document is tagged with PCM Metadata for fast search.
- 16. www.partnersconsulting.com After the Upload: Notifications Email sent to: Person who submitted the document Document Controls Corresp. Received Log
- 17. www.partnersconsulting.com Paperlessness Achieved! Documents uploaded Documents logged in PCM All relevant parties notified World Saved
- 18. www.partnersconsulting.com Summary Foothill was able to eliminate need for cardboard boxes, manual logging and routing All relevant parties automatically notified of documented activities All project information stored in PCM and SharePoint Manage Contracts | Manage Change | Automate Processes Document Upload | Storage and Alerts | Hosted Simplicity
- 19. www.partnersconsulting.com Questions? Justin Cohen EVP Managed Services Jcohen@PartnersConsulting.com