Emergency Planning Safety
•Download as PPT, PDF•
2 likes•335 views
Fred Rubel shares Emergency Planning and Safety knowledge; it is intended to present a basic overview of planning for safe outcomes during emergencies.
Recommended
More Related Content
What's hot
What's hot (10)
Viewers also liked
Viewers also liked (16)
Similar to Emergency Planning Safety
Similar to Emergency Planning Safety (20)
Recently uploaded
Recently uploaded (20)
Emergency Planning Safety
- 1. Welcome EHS Members EHS ProfessionalEHS Professional
- 2. Emergency Planning and SafetyEmergency Planning and Safety Presented by EHS Professionals For Members by Members 2
- 3. EHS Professional WebinarEHS Professional Webinar Tamara Parris Owner EHS Professional Group Fred N. Rubel, M.S., QEP Manager, Special Projects and Principal Environmental Consulting, Inc Our EHS Professional member Fred Rubel has more than 40 years of experience in the field of environmental protection and occupational safety. He participated in the development and implementation of the Federal programs under the National Contingency Plan for responding to environmental episodes. 3
- 4. Review of the Control PanelReview of the Control Panel Small Panel Full Control Panel If you have audio issues, use hand icon to indicate now Enter text for question here, press enter to submit
- 5. HousekeepingHousekeeping • Length of Webinar is 60 minutes duration • Questions can be placed in the “Question” Area on the panel – Will try and answer all questions while on air, – Unanswered will be posted on EHS Professional LinkedIn 5
- 6. Communication with ModeratorCommunication with Moderator Webinar will be recorded and available to everyone at EHS If you need to communicate out of the Webinar area Tamara can be reached through: Email Tamara.Parris@intelex.com Skype: tamara.parris.ehsq 6
- 7. Emergency Planning and SafetyEmergency Planning and Safety June 17, 2015 Presented by Fred N. Rubel, M.S., QEP For EHS Members by EHS Members 7
- 8. IntroductionIntroduction • A basic overview of planning for safe outcomes during emergencies. • Much more information out there! 8
- 9. Emergency ManagementEmergency Management Consider NFPA 1600 “Standard on Disaster/ Emergency Management and Business Continuity Programs.” 9
- 10. IntroductionIntroduction • Day-to-day activities are usually enough to occupy all available time. • Time taken away from operations can be hard to come by, have consequences. • Operations having difficulty - less likely to plan, but also have less financial margin to sustain consequences of a poorly managed emergency. 10
- 11. IntroductionIntroduction 11 And, we can’t plan and be prepared for every emergency!
- 12. IntroductionIntroduction 12 But, only when time is allotted to prevent and plan for what to do in an emergency, will emergency planning be accomplished.
- 13. Revised Presentation Title?Revised Presentation Title? “A Professional Waste of Time” (**To be Explained**) 13
- 14. Overview of Emergency PlanningOverview of Emergency Planning Why Do Emergency Planning? • Required by Regulation – Hazardous Waste (40 CFR §265.52) – Bulk Storage of Oil (40 CFR §112) or Chemicals – OSHA Process Safety/EPA Risk Management (29 CFR §1910.119; 40 CFR §68) – Plus Others 14
- 15. Overview of Emergency PlanningOverview of Emergency Planning Why Do Emergency Planning? • Best Management Practice (we need to know what to do in an emergency) • As an ISO 14001, OHSAS 18001 Element • CRAP HAPPENS! 15
- 16. Emergency PlanningEmergency Planning – Where to– Where to Start?Start? Prioritize the Risks to be Addressed • Assess risk of types of emergencies. • A government organization’s emergency planning differs from a small company’s, or a retail space in a larger building. • At home, or at a hotel, or at a meeting room: Consider planning for some emergencies. 16
- 17. Emergency PlanningEmergency Planning – Where to– Where to Start?Start? 17
- 18. Mandatory/Best Practices ElementsMandatory/Best Practices Elements • Check the regulation! • Have a Written Plan • Set roles, functions for various emergencies • Top management endorsement • Convey to all levels of managers and employees (training) 18
- 19. Why Drills/Exercises?Why Drills/Exercises? • Practice Proper Procedures • Identify Shortcomings • Improve Communication • Improve Response Coordinator Effectiveness in an Emergency • Jurisdiction/country in which facility is located - - applicable regulatory requirements. 19
- 21. Emergency ManagementEmergency Management • Regional Federal Agency Coordination • Federal & Sate Coordination • Designates the Federal “On-Scene Coordinator” (U.S. Coast Guard & EPA) to lead the effort (by geographic location). • Initially, primary onus is with the responsible party to respond properly. 21
- 22. Emergency ManagementEmergency Management • Local Emergency Planning Committees (“LEPC’s”) - responsible for oil/chemical emergency readiness. • Emergency Management Agency representative coordinates actual responses. 22
- 23. Emergency ManagementEmergency Management Local, state, and Federal emergency responders are encouraged to use the Incident Command System (“ICS”): https://www.fema.gov/national-incident-mana 23
- 27. Emergency ManagementEmergency Management Typical Response Coordinators ErrorsErrors: • Failing to set up a response organization at the outset of an incident. • Failing to delegate areas of responsibility to others. • Failing to have a log/recording events (for corporate, insurance, regulatory, or litigation reasons). 27
- 28. Emergency ManagementEmergency Management Designate and train “Response Coordinators” to manage any emergency incidents (all shifts, all days of the year). 28
- 29. Emergency ExercisesEmergency Exercises • Best way to have an effective emergency plan that assures safety . . . • Practice – Emergency Exercises/Drills 29
- 30. Tips for Emergency ExercisesTips for Emergency Exercises Limitations/Opportunities • If practical, have participants play a role: – Plant Manager – Fire Chief – Local Mayor – Reporter – Outside Contractor, etc. 30
- 31. Tips for Emergency ExercisesTips for Emergency Exercises Types of Exercises/Drills • Tabletop Exercise • Modest Roll-Out • Full Roll-Out 31
- 32. Tips for Emergency ExercisesTips for Emergency Exercises Types of Exercises/Drills • Tabletop Exercise • Modest Roll-Out • Full Roll-Out For each: Develop a scenario of events, roles, and the imaginary sequence of events as conveyed in information from Referees. Referees evaluate actions taken . . . 32
- 33. Tips for Emergency ExercisesTips for Emergency Exercises Types of Exercises/Drills • Tabletop Exercise – Participants interact within the confines of one (or more) rooms – Response equipment generally not “rolled out” 33
- 34. Tips for Emergency ExercisesTips for Emergency Exercises Types of Exercises/Drills • Modest Roll Out – Participants interact employing internal physical equipment – Players move to different locations 34
- 35. Tips for Emergency ExercisesTips for Emergency Exercises Types of Exercises/Drills • Full Roll Out – Participants interact employing internal and external physical equipment – Outside organizations “play” 35
- 36. Tips for Emergency ExercisesTips for Emergency Exercises 36
- 37. Tips for Emergency ExercisesTips for Emergency Exercises • What will drill will test for? –Ability to use Incident Command System – Communication capabilities adequate for an emergency –Accuracy of communications during an emergency –When occupants should be evacuated 37
- 38. Tips for Emergency ExercisesTips for Emergency Exercises • What will drill will test for? –When to conduct response internally, or outside specialists? –Adequate amount of PPE –Adequate type of PPE –Employee ability to use PPE –Have a post-exercise critique involving all players 38
- 39. Change Title of This Webinar?Change Title of This Webinar? Why should this presentation be re-titled? “A Professional Waste of Time”? 39
- 40. ““A Professional Waste of Time”A Professional Waste of Time” You wasted your time if you fail to act: Assess emergencies to be prepared for Develop list of who to notify Verify that first aid supplies in place/adequate Know/have first aid options Conduct periodic emergency evacuation drills, and evaluate results 40
- 41. ““A Professional Waste of Time”A Professional Waste of Time” You wasted your time if you fail to act: Define authority to commit resources ($) in an emergency Engage all workers in emergency planning and readiness (including off-shift) Pre-qualify any emergency contractors, such as for cleanup of a major environmental cleanup (with pre-agreed to rates) 41
- 42. ““A Professional Waste of Time”A Professional Waste of Time” You wasted your time if you fail to act: Develop an ability to deal with neighbor facilities, the public/its representatives & press Have appropriate response equipment (PPE, oil sorbent, etc.) and make sure people practice/ know how to use it Decide on the level of fire fighting tactic that employees will use, and train accordingly 42
- 43. ““A Professional Waste of Time”A Professional Waste of Time” You wasted your time if you fail to act: Know where liquids especially go if it escapes the facility (e.g., storm drains), how best to address, and who to notify Get familiar with your local emergency response organizations, and they with your facility’s features 43
- 44. ““A Professional Waste of Time”A Professional Waste of Time” “We Just Need to Do It!” Thank you for your attention!Thank you for your attention! 44
- 45. 45 Emergency Planning And SafetyEmergency Planning And Safety Post-Webinar DiscussionsPost-Webinar Discussions For EHS Members by EHS Members
- 46. Question for DiscussionQuestion for Discussion “What sort of emergencies and planning would be appropriate for Solar Power Stations?”
- 47. Question for DiscussionQuestion for Discussion
- 48. Mandatory/Best Practices ElementsMandatory/Best Practices Elements At a Minimum, Have Directions for • Fire • Medical Emergency • Weather Emergency
- 49. Mandatory/Best Practices ElementsMandatory/Best Practices Elements Next Level Planning • Permit required confined spaces present (rescue planning)? • Bulk storage of chemicals/oil? • Highly hazardous chemicals/ processes? • Hazardous waste emergency? • Communicable disease? • Active shooter?
- 50. More Questions Discussion?More Questions Discussion?
- 51. Thank you EHS ProfessionalsThank you EHS Professionals Tamara Parris Owner EHS Professional Group Fred N. Rubel M.S., QEP Manager, Special Projects and Principal Environmental Consulting, Inc. Thank you for joining us today! LinkedIn Profile: https://www.linkedin.com/in/fredrubel Direct Email: FRENV@aol.com
Editor's Notes
- No speaking – landing screen
- Tamara: Welcome to our EHS Professionals Webinar on Emergency Planning and Safety
- Today our EHS Member Fred Rubel , of Environmental Consulting, Inc., will be sharing his knowledge and expertise on the topic of Emergency Planning and Safety Fred is an environmental and occupational safety consultant, assisting clients with meeting various EHS regulatory requirements. Prior to this, he worked for the U.S. Coast Guard at Governors Island, New York where he helped manage their District’s oil and chemical response, spill prevention, and civil penalty programs. He also worked for the U. S. EPA where he managed its Response and Prevention Branch in Edison, New Jersey. There he was responsible for the enforcement of EPA’s oil spill prevention regulations, and managed EPA’s response to significant oil and chemical episodes in Federal Region II. Thank you Fred for your time, and thank you EHS Members for joining us today.
- Before we get started, I want bring your attention to the control panel at the top right of your screen. You should see either a small control panel with an orange arrow button, or a full control panel. If you see the smaller one, press the orange arrow icon and the full control panel will appear. In the full control panel you should see the following: On the left hand side of the panel you will see 3 icons: A mic, blue screen and a hand with a green arrow. - point them out for them now. Please use the raise hand icon to indicate if you need a moderators help. The top box is for your audio functions > during the presentation all members are muted. If you have audio issues during webinar, please use the raise hand icon to indicate you need help. Directly under you will see “Handout” and “Questions” sections. This Webinar there are no handouts If you have a question during the webinar you can enter them in the text box; Please press enter to ensure it gets entered into the question queue. It will be included during Q&A period, if it is a technical questions the moderators are here to help resolve these concerns.
- The webinar is scheduled for 60 minutes, and will be recorded for members to view later. A link will be posted in the EHS Professional Form. Questions will be answered during the last 10 minutes of the webinar; if there are some left un-answered, they will be posted on the EHS Professional Discussion form for this Webinar.
- If at any time you need to contact me - the moderator – I am Tamara – please use these co-ordinates to contact me.
- I will now turn the webinar over to Fred. [PAUSE: TRANSFER OF MICROPHONE] Fred: Thank you, Tamara . . .
- Introduction This Webinar is intended to present a basic overview of planning for safe outcomes during emergencies, hopefully providing some worthwhile insights. Of course, a lot more information exists on this subject than is being presented here.
- As an example, a document that you may want to consider is the National Fire Prevention Association’s Standard 1600: “Standard on Disaster/Emergency Management and Business Continuity Programs.”
- Introduction To get us started, I would say that we probably would all agree that for most of us, day-to-day activities are enough to occupy all available time. Time taken away from attention to operations can have negative consequences. We would also not likely argue that where operations are having difficulty, there is less financial margin available to sustain the adverse consequences of an emergency causing employee injury and other liabilities. Only where time is set aside as a personal priority to prevent and plan for properly managing emergencies, will emergency planning get accomplished. Hopefully that is why you are attending today.
- And, the reality certainly is that we can’t plan and be prepared for every type of emergency!
- That said, only where time is set aside and it is given a priority, can we work to prevent and plan for an emergency that may happen.
- One more thing, please. I considered renaming this Webinar to: “A Professional Waste of Time” (I will talk about that later.)
- Overview of Emergency Planning Why Do Emergency Planning? - May be Required by Regulation Hazardous Waste Bulk Storage of Oil or Chemicals Process Safety Plus others I am most familiar with U.S. regulations, and so I cited some of those here.
- Also Best Management Practice (Managers and others need to know what to do in an emergency) As an ISO 14001, OHSAS 18001 Element CRAP HAPPENS!
- Where can one start when it comes to Emergency Planning for safety? We have to prioritize the risks that need to be prepared for. That entails assessing risk. Also, a government organization’s emergency planning will differ from that of a small company, or a retail space in a larger building.If you are at home or at a hotel or at a meeting room, to some degree we ought to plan for different emergencies.
- When starting to plan for emergencies, we might want to look at risk, by estimating severity and probability of various emergencies Doing that will help focus efforts on what presents the most likely emergencies that you are at risk of experiencing. Perhaps your location is not in an earthquake zone, so that would be low in priority for addressing. Perhaps you do have bulk storage of oil or chemicals, so that may be high in priority for being prepared for.
- In Terms of Mandatory & Best Practices Elements Check what any applicable regulations specifically require in terms of emergency planning. At a minimum, in all cases, have a Plan - - and by that I mean one that is in writing. Establish roles and functions to be followed during various types of emergencies that your plan addresses. Should be endorsed by top management Should be shared with all levels of managers and employees, which means initial and periodic refresher training.
- Again, in terms of best practices, conduct drills. Why Conduct Emergency Drills? There is a need to: Practice proper procedures Identify Response Capability Shortcomings Ensure effective communication Improve Ability of Response Coordinators to Operate Under Pressure of an Emergency Depending on the jurisdiction/country in which a facility is located, it may be a regulatory requirement.
- Let’s now consider ways of organizing to manage an emergency. In the USA, the Federal government established and maintains a National Contingency Plan for responding to spills of oil and hazardous substances (40 CFR Part 300). This is known as the National Oil and Hazardous Substances Pollution Contingency Plan.
- So, if we look at the “Macro” level, here in the U.S. we have a system that defines federal and state agency roles and means to coordinate their efforts. This national plan designates Federal “On-Scene Coordinator” (Coast Guard & EPA) officials by geographic location, as the pre-designated individuals to lead response efforts. The responsible party for the incident is expected to initially take appropriate action.
- Local Emergency Planning Committees (“LEPC’s”) are responsible for oil and chemical emergency readiness, as well as preparedness for other types of emergencies. Local Emergency Management Agencies prepare for all types of emergencies, and actually conduct responses.
- Local, state, and Federal emergency responders are encouraged to use the Incident Command System (“ICS”): You have a link here, and thank you to Steve Danielczyk, at ICF International (Director, Corporate Safety and Health), for that URL/Web link.
- Here what a government Incident Command System (“ICS”) structure might look like.
- Specific function of the Incident Commander is defined: Establish immediate priorities, especially the safety of responders & other workers, and the community. Stabilize the incident. Decide on incident objectives and strategies to achieve the objectives. Establish and monitor the incident organization. Approve the implementation of action plans. Ensure adequate health & safety measures are in place.
- Here is a chart showing an example of what an ICS might look like for a major incident at the Plant Level
- Typical Response Coordinators Errors: Not setting up a response organization at the outset of an incident. Not assigning and delegating areas of responsibility. Not maintaining a log/recording events as they occur, which may be important for corporate, insurance, regulatory, or litigation reasons.
- At the facility level, it may be smart to pre-designate and train “Response Coordinators” to manage any emergency incidents.
- If you are going to have an emergency plan, it is important to practice its implementation. This can be done by having periodic drills/exercises
- If you are going to practice for an emergency, which I would recommend, here are some tips: If language is not a problem, and individual abilities allow, have participants play a role in the drill: Plant Manager Fire Chief Local Mayor Reporter Outside Contractor etc.
- Let’s talk about the types of emergency exercises you might employ to practice for an emergency: A Tabletop Exercise A Modest Roll- Out And, what I would call “A Full Roll Out”
- For each type, a scenario is developed, roles are assigned, and imagined events take place sequentially as conveyed in information issued by the Referees. Referees evaluate actions taken . . .
- Tabletop Exercise Participants interact within the confines of one or more rooms Response equipment generally not “rolled out”
- Modest Roll Out Participants interact employing internal physical equipment Players move to different locations
- Full Roll Out Participants interact employing internal and external physical equipment Outside organizations, like a cleanup contractor and the fire department “play”
- One of the difficult aspects of preparing an emergency exercise, is coming up with the scenario for the emergency - - especially if the facility conducts drills on a regular basis. To address this, you might consider putting together a matrix that will help prompt you to creatively develop a new emergency to plan for each time. Here is a format here that I have used.
- Another tip for making Emergency Exercises useful, is to Plan what the drill will test for: Ability to use Incident Command System Communication capabilities adequate for an emergency Accuracy of communications during an emergency When occupants should be evacuated an when they should shelter in place
- Decision on when to conduct responses internally, when to have outside specialists do Adequate amount of PPE Adequate type of PPE Employee ability to use designated PPE Have a post-exercise critique involving all players
- So, back to my thoughts as to why this Webinar might better have been entitled: “A Professional Waste of Time”?
- We might as well have called this Webinar “A Professional Waste of Time” if after attending, you don’t check off some of the following ‘To Do’ items - - unless you have addressed them all: Assess risk and probability to decide what emergencies to plan for Develop an accurate list of who to notify (both resources and as required by regulation) for different types of emergencies applicable to your facility Verify that first aid supplies are in place/adequate Know what your best off-site first aid options are for different events Conduct periodic emergency facility evacuation drills, and evaluate their results
- Decide who all will have what authority to commit resources ($) in the event an emergency occurs Engaging all workers in emergency planning and readiness (including those working off-shift) Pre-qualify any contractors (e.g., for oil spill response), with pre-agreed rates
- Have a plan for dealing with neighbors, the public and its representatives, and the press during and after an emergency Station appropriate response equipment (PPE, oil sorbent, etc.) at strategic, well marked locations, and make sure people practice and know how to use it all, if they are expected to do so Decide on the appropriate level of fire fighting tactic that employees will use, and train accordingly and regularly
- Know where materials will go if they escape the facility (e.g., storm drains), and how best to address that, and who to notify Get familiar with your local emergency response organizations, and get them acquainted with your facility’s features and its hazards in advance of an emergency
- Thank you for your attention. I will now turn the Webinar back to Tamara. [Pause for mic transfer]
- Tamara: We will now look at a question submitted by our EHS Member Joseph, looking at a concern in his workplace.
- One of our LinkedIn Group members posed the question: “What sort of emergencies and planning would be appropriate for solar power station facilities?” Let’s have Fred tell us how he might approach that. [Pause – mic to Fred]
- Fred: The first step in deciding what to plan for, is to do a risk assessment of the most relevant hazards, as we previously discussed.
- At a minimum, the emergency response planning for such a facility would include: What to do in the event of a fire at the facility (how to evacuate, fire fighting responsibility in-house or external resource only, how to account for all personnel). What to do in the event of a medical emergency (any on-site first aid, how to summon outside help & how to protect responders from bloodborne pathogens). What to do in the event of a weather/regional emergency (e.g., designation of core staff and function, plant shutdown/evacuation v. shelter in place, emergency equipment shutdown procedures, etc.).
- Beyond the basic level, it would depend on the nature of operations: Permit required confined spaces present (rescue planning)? Bulk storage of chemicals/oil? Presence of highly hazardous chemicals/processes? Presence of hazardous wastes? Communicable disease outbreak? Active shooter? It would also depend on the jurisdiction/country in which each facility is located - - in terms of any applicable regulatory requirements. Tamara, did you have any other questions? [Pause, transfer mic back to Tamara]
- Tamara: We are going to now open the Question period. Read off name and question – Fred will answer.
- Tamara: Thank you EHS Members for joining us, and Fred for sharing your knowledge and expertise on the topic of Emergency Planning and Safety. Remember the webinar is recorded and we will be sending you a link to be able to view it again, or share it with others. Thank you Fred for your time, and thank you EHS Members for joining us today.