The spread of coronavirus has fundamentally changed the way people work. Companies around the globe are making an abrupt shift in how they manage projects and teams to support their newly remote workers. Organizing suddenly distributed teams means restructuring more than a standup. To facilitate this transition, teams need to update how they collaborate, manage workloads, and maintain projects. At Perforce, we are here to help you maintain productivity. Join Johan Karlsson — our Agile expert — to learn how to: Keep communication predictable and consistent. -Increase visibility across teams. -Organize projects, sprints, Kanban boards and more. -Empower and support your remote workforce.

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Shi$ to Remote: How to Manage Your New Workforce
JOHAN KARLSSON | MARCH 2020

2. perforce.com2 | © 2020 Perforce Software, Inc.
Johan Karlsson
jkarlsson@perforce.com
Senior Consultant, Hansoft
Perforce Software

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Present Situation
Pandemic
Crisis
⚔
💸
Environmental
Crisis
Political
Crisis
Financial
Crisis
Armed Conflict
Crisis
?
Recent Situations Future Situa=ons

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?
Managing Amid Uncertainty
Uncertain)es Without Answers
How do we keep our employees safe?
How long will it last?
How does this impact our customers, vendors,
and other relationships and behaviors?
More Manageable Uncertainties
How can we work fully remote?
What can we do today, this week, this month
to make the best of the situation?
How can we understand the concerns of our
customers and vendors?

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⚙ Technical Uncertainty: Will it work?
☔ Health, Safety, and Compliance Uncertainty: Will people do as we say?
⏱ Produc:vity Uncertainty: Will our business con8nue to deliver?
☕ Social Uncertainty: Will people stay sane?
Uncertainties When New to Remote Work

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Individuals and interactions > processes and tools.
Working software > comprehensive documentation.
Customer collaboration > contract negotiation.
Responding to change > following a plan.
While there is value in the items on
the right, we value the items on the left more.
We Need to be More Agile In Times of Crisis

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Three Successful Patterns for a Remote Workforce
Decentralize decision making. Maintain vision but adapt backlog to
focus on what ma;ers now.
Shorten planning horizon.

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Use a Digital Kanban Board

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Kanban Increases Visibility for Everyone
One remote team member
Fully distributed team

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The Board Sets the Agenda
Work from right to left

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Division of Work for Flow
Division of work (who does what) becomes cri6cal. It’s easier to lose
informa6on during hand-offs, etc.

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Delegate to People, Manage Work in Process (WIP)

13. When this crisis is over,
we want you to come out
safe, faster, and leaner.

14. Questions?
Thanks so much for attending!