Leaving early today Fundamentals of Project Management © PM4DEV 2009 for Development Organizations A basic course on the principles, methods, practices and skills required for successful project management

09:00 – 09:15 Introduction and Presentations 12:00 – 01:30 Break 09:15 – 10:15 PROJECT MANAGEMENT FOR DEVELOPMENT 01:30 – 03:00 PROJECT MANAGEMENT PROCESSES 10:15 – 10:45 THE DEVELOPMENT PROJECT ENVIRONMENT 03:00 – 03:15 Break 10:45 – 11:00 Break 03:15 – 05:00 PROJECT MANAGEMENT PROCESSES 11:00 – 12:00 THE PROJECT MANAGEMENT CYCLE

09:00 – 10:45 PROJECT MANAGEMENT PROCESSES 01:00 – 03:00 ROLES, RESPONSIBILITIES AND SKILLS 10:15 – 10:45 Break 03:00 – 03:15 Break 10:45 – 12:00 PROJECT MANAGEMENT PROCESSES 03:15 – 04:45 STRUCTURES FOR PROJECT MANAGEMENT 12:00 – 01:00 Break 04:45 – 05:00 CONCLUSION

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The internal environment includes conditions that the organization has established for the project work, including: Policies and procedures, compensation, benefits, standards, access and use of technology, norms, values, politics and the general organizational culture.

The external environment is made of the conditions that the project has little or no influence to change, including: donor and government requirements, international or local regulations, local infrastructure, limited availability of skills or a competitive labor market .

Process - The policies and procedures and the roles and responsibilities required in managing development projects. Processes determine how the work needs to be accomplished. People - The skills and capabilities of the people in charge of managing the project, and whether or not they follow the processes and procedures to ensure quality of the services provided by the organization. Tools - The techniques and devices selected by the organization with the purpose to facilitate the management of the project.

Scope , the boundaries of the project Schedule , the time to complete the project activities Budget , the funding available to cover all expenses of the project Quality , achieving the expectations of the stakeholders

Scope , is what the project is trying to achieve, it entails all the work involved in delivering the project outcomes and the processes used to produce them. Scope is the boundary of a project, it is what the beneficiaries, and the donors expect from the project.

Schedule , is defined as the time required to complete the project. It is an approximation of the duration of all activities in the project. Schedule constraints include specific dates to deliver an activity or complete the project.

Budget , are the funds approved for the project, they include all the required expenses needed in order to deliver the project within scope and schedule. A number of constraints, financial, political, and organizational, may dictate the methods by which resources such as personnel, equipment, services and materials are acquired.

Quality , is the fourth constraint and it is defined as delivering the project outcomes according to the stated or implied needs and expectations of the project beneficiaries and the donor agency. Quality is also defined as the conformance to requirements or fitness for use.

Project Management consist of six distinct Phases ; initiation , planning , implementation , monitoring , adapting and closure .

Concept Proposal Negotiation Contract ok? Ok?

Charter Kick Off Communicate ok? Team Plans

Organization Contracts QA Reports Purchase Tasks

Reports Issues/Risks Variance Changes Quality Control Team

Reports Proposal Update Lessons Ok? Changes Ok? Ok? Yes Yes No

Evaluation Reports Admin Close Lessons Contracts Team

INITIATE CLOSE PLAN IMPLEMENT ADAPT MONITOR

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INITIATE CLOSE PLAN IMPLEMENT ADAPT MONITOR The PM processes are organized into two groups:

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Risk Probability Impact Risk factor Priority Risk A M (2) L(1) 2 4 Risk B L (1) H(3) 3 3 Risk C H(3) H(3) 9 1 Risk D M(2) H(3) 6 2

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Advantages : 1 2 3 Disadvantages : 1 2 3

Advantages : 1 2 3 Disadvantages : 1 2 3

Advantages : 1 2 3 Disadvantages : 1 2 3