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Top 10 project management tips
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1. Plan your day using time management techniques
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As a project manager, time management
skills are essential because you are dealing
with a wide range of tasks that demand a
quick turnaround time. Planning your day
will go a long way in keeping you organized
and increasing your productivity. Assist your
task planning by using project management
software which helps you track the work of
you and your team.
If you are not very tech savvy, a simple to-do
list can also be a great organizational tool.
Prioritize your most important tasks by
putting them at the top of the list and less
important ones at the bottom. Having a
visual plan of your daily tasks helps to keep
you on track and aware of time.
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2. Identify the project requirements
It is essential to identify the project
requirements because the project resources are
the key factors that contribute in making a
project successful. Once the plan is developed,
the next step should be to create a team capable
of implementing the plan effectively. Now this
starts with defining roles and allocating the right
set of tasks to them keeping in mind their
personalities, strengths and expertise.
If your team needs a seasoned professional in a
specific domain, bring this to the HR department
so that they can hire the right candidate and the
future projects don’t suffer. After all, the project
management resources are the key contributors
in delivering a successful project. 4
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3. Provide regular updates and demos to stakeholders
“Communication with your client is
mandatory throughout each project,”
says Tara Mulhern, a project manager at
web design company WebTek. From the
start of each project it is important to
“inform [the] client [and stakeholders]…
what’s expected from them in order to
keep the project moving along to meet
the deadline.” Then, during the course
of the project, “send reminders to the
client [and stakeholders] of upcoming
deadlines.” And if, or when, delays or
problems occur, “communicate the
details [to] the client immediately.”
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4. Regularly communicate with your team
Daily team communication helps keep
misunderstandings and unclear
requirements under control. Keeping
your team informed in every step of
the project is essential to project
management success.
For example, a study published by
Procedia Technology found that good
communication skills were the
cornerstone of project management.
The study examined over 300
“construction project managers,
architects, construction managers,
engineers and quantity surveyors” and
their successes and failures on various
construction projects. 6
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5. Define critical milestones
The success of the project depends upon the identification of the
defining moments throughout the project. This can be done by
providing the life cycle of a project which includes the main phases such
as initiation, planning, execution and closure. You can perform an
evaluation test after every phase. From parts of the product to the
technical documents, you need all of the elements involved in the
project to be perfect to make sure that it is exceeding expectations of
the clients.
These milestones are effective indicators of the teams working with
sincere dedication to complete the project successfully. Along with this,
you can also manage projects risks and can track the project progress by
defining critical milestones.
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6. Evaluation of project
Each project can be a learning tool. An effective manager will always
review the project as a whole, as well as analyze various project
components. By doing so, he can note down the successes in a project,
what went wrong in the project, and what can be improved for future
projects.
Evaluating every aspect and the nitty-gritties in a project can be
resourceful to ensure success for future projects as well.
The above discussed powerful tips can help you ace your future
projects. Don’t forget to add some determination, dedication, and fun to
them.
We would love to know your thoughts on this blog. What other tips you
would add to the list that works best for you? You can drop a comment
below to share your tips.
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7. Keep current with the latest project management trends
Upskilling is important and highly
beneficial to project management.
Unfortunately, with the high workload and
stress of working full-time, it can be
difficult to find the time to expand your
skill-set. Luckily it is quite easy to learn
project management online, and some
companies will even reimburse you for the
cost of short courses.
Professional development should never
stop. The workforce is constantly
changing, adding in new productivity tools
and project management roles that didn’t
exist just five years prior.
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8. Tap into team members strengths and weaknesses
The success of a project largely depends on skills of
the team members. An effective manager will
always make an effort to get to know about his
team members inherent strengths and weaknesses
so that he can allocate work accordingly. As
someone’s strength is someone else’s weakness
thus an effective manager will make sure the work
is given to the team member who is inherently
competent and faster at completing it.
Tapping into the strengths of team members will
definitely ensure faster task completion and better
time management. With everyone in a team
putting their best foot forward and making the
most of their strengths, the project will be nothing
less than a success. 10
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9. Use a Project management tool
Technology has given many gifts to the project managers with online
project management software topping the list. The software acts as a
big store-house of all the relevant project information. From files to
documents, file-sharing to giving feedback, effective communication to
seamless collaboration — project management software acts as a
centralized platform for everything and everyone in the team.
With so many tools available today, you can choose the one that fits the
bill for your organization. ProofHub is one such online project
management tool that empowers teams to collaborate and deliver
amazing projects with some powerful features. Online proofing tool,
Gantt charts, reports, and customized workflows and kanban boards are
few to name.
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10. Manage potential risks
Risk management being one of the
imperative project management
practices today is essential for project
success. Risks are the potential threats
that can creep anytime and can
jeopardize the whole progress in a
project. To make sure your project is
successful, potential risks need to be
identified beforehand so that effective
measures can be taken if they arise in
the need of the hour.
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Con…
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With considerable experience and
expertise with similar projects, you
will be able to foresee when the risk
is imminent and when corrective
measures need to be taken. After
realizing the importance of risk
management, many organizations are
now paying special attention to it so
that it doesn’t come in the way of the
success of a project.

Useful materials:
+ projecttips365.blogspot.com/2018/08/top-
76-project-management-kpis.html
+ projectmanager88.info/2018/08/free-
ebook-104-secrets-to-become-a-great-
project-manager.html
+ projectmanager88.info/2018/08/92-free-
project-management-templates.html
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