PROJECTCON | AGILECON Midwest 2019 in Indianapolis on May 10, 2019 Presenter: Jesse Fewell The Agile PMO Now that agile methods are here to stay, executives are looking to PMO leaders for answers to fundamental questions: What is the agile movement all about? When does it fit for a given project, and when does it not? Even more puzzling, if agile methods encourage self-organizing teams, then how does that impact the role of a PMO, or even the role of the project manager itself? In this eye-opening session, we will sift out fact from fiction and walk away with actionable tips for evolving your PMO to support agile methods. Event Website: https://projectconevent.com LinkedIn: https://www.linkedin.com/company/projectcon-llc Facebook: http://www.facebook.com/ProjectConEvent Twitter: http://www.twitter.com/projectconevent YouTube: https://www.youtube.com/channel/UCLLG1SGPs1L5YLoFndvGGhQ Instagram: https://www.instagram.com/projectconevent Presentation Slides: https://slideshare.com/projectcon Post Event Trailer: https://youtu.be/1_RzFBnZ7bo ProjectCon AgileCon Project Management

1. The Agile PMO

2. The Agile PMO
Jesse Fewell
Author, Speaker, Coach

3. Jesse Fewell
Global Agile Coach & Trainer
Founder, PMI Agile Community of Practice
Co-Creator, PMI-ACP® Agile Certification
Co-Author, PMBOK® Guide & Agile PG

4. Agenda
WHAT are these things?
WHY should anyone care?
WHEN to use Agile?
WHO do they say we are?
HOW to rollout?

5. WHAT are these things?

6. Agile PMO
😇Best
Deliver sooner
Accountability
Empirical
Alignment
Priorities
Quantitative
😡Worst
Chaos
Vague
Poor quality
Inflexible
Bureaucratic
Slow

7. Agile PMO
😇Best
Deliver sooner
Accountability
Empirical
Happy Customers
Alignment
Priorities
Quantitative
Happy Customers
😡Worst
Chaos
Vague
Poor quality
Low morale
Inflexible
Bureaucratic
Slow
Low morale

8. AgileManifesto.org
Individuals &
interactions
Processes & toolsover
Working product
Comprehensive
documentation
over
Customer collaboration Contract negotiationover
Responding to change Following a planover
4 Values
We still value these…
…we just value these more

9. Our highest priority is
to satisfy the customer
through early and
continuous delivery of
valuable [Product].
Welcome changing
requirements, even late
in development. Agile
processes harness
change for the
customer's competitive
advantage.
Deliver working
[Product] frequently,
from a couple of weeks
to a couple of months,
with a preference to
the shorter timescale.
Business people and
developers must work
together daily
throughout the project.
Build projects around
motivated individuals.
Give them the
environment and
support they need, and
trust them to get the
job done.
The most efficient and
effective method of
conveying information
to and within a
development team is
face-to-face
conversation.
Working [Product] is
the primary measure of
progress.
Agile processes promote
sustainable
development. Sponsors,
developers, and users
should be able to
maintain a constant
pace indefinitely.
Continuous attention to
technical excellence
and good design
enhances agility.
Simplicity--the art of
maximizing the amount
of work not done--is
essential.
The best architectures,
requirements, and
designs emerge from
self-organizing teams.
At regular intervals, the
team reflects on how to
become more effective,
then tunes and adjusts
its behavior accordingly
12 Principles

11. PM
Agile
Scrum
Retrospective
Daily
Standup
User
Stories
Kanban
Prince2
Agile

12. The PMO is…
…an organization structure that standardizes the project-
related governance processes, and facilitates the sharing of
resources, methodologies, tools, and techniques
…a portfolio, program, or project office that supports a
portfolio, program, or project functions respectively. ]It] may
be the entity that defines and maintains the process
standards…the implementor or receiver of OPM governance

13. 3 Scenarios
Scaling – Agile approaches are the
norm, the PMO is new
Following - The PMO is being pushed
by the use of Agile approaches.
Leading - The PMO is promoting
Agile approaches.

14. Why?

15. Conventional Advice
A PMO creates value when, and only
when, it enables …resource allocation
across projects, programs, and
portfolios. [In it’s] single most important
role…a PMO creates value by helping the
organization decide where to invest its
resources for the optimal return on
investment (ROI).

16. Conventional Advice
…Governance… …Consistency…
…Efficiency… …but I don’t want
any of those things
CXO
PMO

17. CXO
“We will be
agile by end of
year, because.”
“We need more
innovation, so
go get agile.”
“We need to be
more agile, so
we can do more
with less”
Common Executive Quotes

18. Reality does not support PMOs
50% of project management offices close within 3 years (Association for
Project Mgmt)
Since 2008, the correlated PMO implementation failure rate is over 50%
(Gartner Project Manager 2014)
68% of stakeholders perceive their PMOs to be bureaucratic (2013
Gartner PPM Summit)
only 40% of projects met their goals when it comes to schedule, budget
and quality (2013 Gartner PPM Summit)

19. 1497 responses in 2017

20. Speed Quality Alignment
Productivity Speed
Changing
Priorities
Discuss with a neighbor…

21. WHEN to use Agile

22. GOAL drives approach
APPROACH determines Org Structure
SIMPLIFIES reality
SCALES Easily

23. BiModal is great! BiModal is NOT great
Agility vs. Stability is a false choice
Creates US-Versus-Them Conflict
“Fast projects” often depend on “Slow Projects”

24. Keypoint

25. Don’t ask
WHETHER Agile,
ask HOW MUCH
Keypoint

26. Time
The
Agile
PMO is
Hybrid
e.g. Smart Phones
e.g. Sky-scrapers
e.g. Corporate training
e.g. Website

27. Time
Your Project

28. WHO do they say we are?

29. Individuals & interactions Processes & toolsover
Working product
Comprehensive
documentation
over
Customer collaboration Contract negotiationover
Responding to change Following a planover
Which is YOUR brand?
“The PMO is in my way!”“The PMO saved the day!”

30. “PMOs are EVIL…”
“…Instead, let’s
charter an Agile
Center of
Excellence”

31. Then, You are a Services
Business
31
https://www.scaledagileframework.com/lace/
Mission Statement
Org Structure
Catalog of Services

32. The Agile PMO is…
…Value-Driven
…Invitation-Oriented
…Multi-Disciplinary

34. Q&A
jessefewell.com
@jessefewell
Linkedin.com/in/jessefewell
Facebook.com/jessefewell

35. ProjectConEvent.com