1. Time Management Presenter: Duong Thuy Nguyen

4. Time Management tools Versions of time management Current situation

5. Current situation Reasons for wasting time No plan No specific goal Too many goals (game) Too careful assessment Too worry

6. Perfectionism Playing around the bush Too much correction Procrastination Current situation Reasons for wasting time

7. Current situation Reasons for wasting time Waiting Useless meetings Angry Too broad network

8. The enemy of BEST THING TO DO? GOOD THINGS

9. Current situation “Rush” phenomenon “I have great idea but have no time!” “I’ve been quite busy lately…” “Ok! Leave it tomorrow…, tomorrow…, tomorrow again…” “I do NOT have time to do all those things” “I wish there were 25 hours per day” “If a have one more day for this assignment, it will be much better…”

10. Versions of time management Current situation

11. Versions of time management Time-using habits Do favorite things first Do easier things first Do things cost a lot of time first Wait until deadline Do small things, leave big things Do thing that comes first Do ordered things Do urgent things before important things

12. Versions of time management Ver1

13. Time Management Version 1 Foundation: Reminder Method: To-do list Result: Do not forget things to do Leave things tomorrow Important things = things come first

14. Versions of time management Ver2 Ver1

15. Foundation: Plan - Preparation Trend: Plan for future Method: Use more modern tools Results: Do not forget things to do No starting point, no deadline Important things = things in the plan Time Management Version 2

16. Versions of time management Ver3 Ver1 Ver2

17. Time Management Version 3 Foundation: Plan – Prioritize – Control Trend: Evaluation, Prioritization Method: Planning tools, organize workload/day Results: Time prioritization is conducted “Urgency” abuser Important things = valuable & urgent things

18. Event Feature 2 URGENCY Feature 1 IMPORTANCE When? How long?

19. Time Management Matrix Important Unimportant

21. Medical emergency

22. Pressing problems

23. Deadline-driven projects

24. Last-minute preparation for scheduled activity

25. Strategically working

26. Building relationship/ Net working

27. Seeking opportunities

28. Planning

30. Some mail & reports

31. Some meetings

32. Many “pressing” matters

33. Many popular activities

34. Trivia

35. Junk mail

36. Chit chat

37. Escape activities

38. Brainless T.V showsUnimportant

40. Just do when have timeUnimportant Delegate

41. Time Management Matrix

42. Time Management Matrix

43. Time Management Matrix

44. Time Management Matrix

45. Versions of time management Ver4 Ver1 Ver2 Ver3

46. Foundation Manage Goal Schedule Prioritize Time Management Version 4

47. GOAL Measur able Archiev able SMART Specific Realistic Time Bound Time Management Version 4

48. Time Management Version 4 Prioritization 20% (important things) 80% time 20/80 principle

50. 80% FREE TIME

52. 20% FREE TIME

53. Sport Career Life Text Text Text Text Family Finance Society Lifestyle Time Management Version 4 Education Health

54. I_______II______ III______ ____________ I_______II______ III______ ____________ I_______II______ III______ ____________

55. Correct C Assess A Do D Plan P Time Management Version 4 Manage: PDAC loop

56. Time Management Version 4 Other tips Keep neat Do unimportant things at a time Do NOT do stressful things at a time Spend good time in doing important things (POWER HOURS) Find a undisturbed time Do NOT procrastinate Ask yourself frequently “Is this the best use of my time now?” (ACTIVITY LOG) Do something when waiting

57. Time Management tools Current situation Versions of time management

58. Time Management tools

59. Hi-tech tools Mobile phone Computer: Desktop, Laptop, Pocket PC… Software: Microsoft Outlook, Pnotes… Other T/M softwares

60. Simple tools A pen A small notebook

61. How to use simple tools?

62. Current situation Versions of time management Time Management tools

63. Ultimate purpose of Time Management? Get things done Precision & Perfection

64. RESPECT THE TIME

65. Outside rain and then drink cup of coffee with bread and I sleep on my bad happily. I dream about something so beautiful. Oh! But forget your name, the name is ridiculous. So I sleep under pressure but happily.