1.
1P A G E

2.
2P A G E
q When tender writing it is important to remember that although price is an
important aspect in the evaluation process it is not necessarily the only deciding
factor in which bid will win.
q There are usually three main areas within the evaluation process and this
information is often included in the RFT (request for tender) document. Also
included can be the weighting percentage for each area.

3.
3P A G E
q Compliance or mandatory criteria in tender writing are the conditions the
applying organisation or company must comply with to even be eligible to apply
to tender.
q This can include insurances, licences required, any prequalification’s required,
certification, policies, and procedures etc.

4.
4P A G E
q Qualitative criteria or the selection criteria are usually a series of questions or
statements that the tender writer must address to persuade the evaluators that
the applicant organisation can fulfill the requirements of the tender.
q Of course, price is also an important consideration in the evaluation process, but
it is not by any means the only criterion in the evaluation process to decide the
winning tender.

5.
5P A G E
Compliance
q Tender writers carefully read the RFT document then break it down into its
component parts to determine exactly what the expectations or requirements
are; then they begin the tender writing process which is lengthy and detailed.
q Often a good tender writer will have drafted an action plan or checklist to ensure
that every component required in the RFT is covered in the response document.

6.
6P A G E
q The tender bid document should be comprehensive and address all criteria in a
logical and detailed format.
q Required documentation such as licences, insurance policies, required policies
and procedures need to be included in the tender bid.

7.
7P A G E
Be convincing
q When addressing the selection criteria it is important for the tender writer to
remember that they are persuading the evaluator that the applicant company or
organisation not only meets all the criteria or requirements but they are the best
applicant to win the tender.
q The responses need to address all facets of each criteria. Sometimes there will be
several elements within one criterion - read and re read - break it down -
highlight each separate key word or phrase.

8.
8P A G E
q It is imperative that the tender writer clearly identify the needs and expectations
of the client from the RFT document then demonstrate how the applicant
organisation or company can not only meet these needs but can do it better than
any of the competing bidders.

9.
9P A G E
q Write the tender bid with a focus on what the applicant company can offer.
Provide detailed and comprehensive statements of response to the selection
criteria - what the applicant has achieved and when. Back these up with
testimonials and data.
q Drawing attention to what makes the applicant different to their competitors
and how they compare positively is the role of the tender writer.

10.
10P A G E
Presentation
q When the tender writer submits a tender bid that has wow factor - one that
clearly stands out amongst the rest of the competition they are placing the
application in a better chance of winning.
q The tender response should be a professionally presented document that is
simple to navigate and easy to read.
q By nature, they are quite often lengthy and detailed but the use of good
formatting- using a good clear legible font and bold headings and clearly
identified sections the tender writer makes the evaluation process so much
easier for the evaluator.

11.
11P A G E
Pricing
q Lastly of course pricing for the tender bid is important. It needs to be competitive
but not too low. The organisation or company needs to ensure they have
financial sustainability and coming in too low is counterproductive.
q Keep in mind they are looking for value for money and if you can provide
something added extra as part of your tender that is often appealing.

12.
12P A G E
q There are several important aspects to writing a winning tender and it is clear
that price is only one facet of the process and a good tender writer allocates time,
thought and consideration to all aspects when writing a tender response
document.

13.
13P A G E
q Red Tape Busters have a team of professional consultants, specialising in tender
writing Brisbane who are ready to help. Tender writer NT, tender writer
Brisbane or a tender writer anywhere across Australia, Red Tape Busters can help.

14.
14P A G E
Please also “friend” or “like” us on Facebook
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Tape Busters or check us out on YouTube just search for Red Tape Busters.

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15P A G E
Thank You!!