Discussion with OSUL AdminPlus regarding the libraries' developing workflows related to preservation.

1. Thinking about Preservation
• Two recommendations to come out of the Master Objects Repository Task
Force were related to
 Content Management Workflows (how will we move materials into our repository
infrastructures)
 Long-Term Preservation (how we think about disaster recovery)

2. Content Management Workflow
• Task Force Members
 Dan Noonan
 Morag Boyd
 Emily Shaw
 Maureen Walsh
 Melanie Schlosser
 Myself

4. Knowledge Bank/
DSpace
MOR:
IMS
MOR:
TBD
Remote Repository
Stakeholder scholarly content  
OSU Digital Masters Theses /
Dissertations
 [OhioLINK ETD]
OSUL Publishing Program Content  ?
OSUL Images 
OSUL Audio/Video 
OSUL Institutional Records, Manuscripts,
and Personal Papers
 
OSUL Digital Exhibits 
OSUL Digital Monographs 
[Hathi Trust, Internet
Archive]
Digital Content Disposition matrix:

5. Recommendations
•Research Content
•Publications
•Data
OSU Stakeholder
Scholarly Content
•Digital Content
•Exhibits
•Etc.
OSUL Digital
Collections
1. Articulate a clear delineation between the scope of content
managed within the MOR and within the IR, respectively.

6. Recommendations
Batch Record
Process
Framework
Updates
Non-image
Support
2. Define/develop an Institutional Records, Manuscripts, and Papers
Management System for the Libraries’ archival content in these formats.

7. Recommendations
3. Plan and implement a series of information sessions and smaller
trainings to present the work of this Task Force, in order to familiarize
relevant OSUL faculty and staff with emerging digital content
management workflows, address questions and concerns, and define roles
and responsibilities around content creation, preparation and ingest.
4. Actively pursue archiving monographic content within
HathiTrust/Internet Archives.
5. Work with the OSUL Exhibits Coordinator to identify expectations
around preservation of digital exhibit content and structure.
6. Clarify organizational priorities around the Libraries’ commitment to
reformatting audio and video materials given other organizational
priorities and the significant investments needed to support an A/V
reformatting program.

8. Recommendations
7. Investigate workflows for preserving OSUL Publishing Program content,
specifically integration opportunities with DSpace or via the Public
Knowledge Project for long-term disaster recovery and preservation.

9. Dark Archive Migration
Storage
Workflows Hydra
Master
Objects
Repository
(MOR)
DSpace
Data Store
DSpace
Dark
Archive

10. After Migration
Storage
Workflows Hydra
Master
Objects
Repository
(MOR)
DSpace
Data
Store
DSpace
DSpace
Preservation
Files
In
Process
Preservation Services

11. Hub Request
(Emily or Dan)
Create/Manage
Shared Space
Work with Project Owner
to move content to MOR
if appropriate
Project Ended
Digitization Project or
Acquisition Approved
Project Review: Head of
Preservation/Project
Owner
Hub Request must include:
* Project Owner
* Collaborators (for access)
* Estimated Space
* Project End Date
Return for Additional Information
Project Owner
Prep
Evaluate Request
No
Yes
Project End Date:
Is Project Completed?
Yes No
OSU-IT creates
space and
notifies
Emily/Dan
Workspace
Utilized by
Project Team
Continue
Project
Yes
No
Project Workspace is
Deleted
In Process Work

12. Questions
• Full report URL: https://library.osu.edu/document-
registry/docs/691/download?1452707175