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Case # 1: A Day of the Life Group: D Keshani Malindi Chanaka Reeza Fazily

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Overview of the Case Study <ul><li>Rachel is one of project managers in an information systems project </li></ul><ul><li>Case study mainly discussed the way a project manager allocates her time to spend one day in her life </li></ul><ul><li>20 sec </li></ul>

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Q1: How effectively do you think Rachel spent her day?

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45 sec Characteristics of a project Examples from the case study Project is a complex, non routine, one time effort that is limited by time, budget, resources and performance specifications and its implemented to meet the customer requirements <ul><li>Review project reports and prepare for the weekly status meeting - 25 min </li></ul><ul><li>Discuss the project with her superiors – 20 min </li></ul><ul><li>Participate in the progress review meeting – 45 min </li></ul><ul><li>Identify and respond to the issues arise in the project – </li></ul><ul><li>20 min </li></ul>

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25 sec Characteristics of a non project Examples from the case study Non project is ordinary daily work that requires doing the same work repetitively. Socializing and catching up with personal news – 10 min Reviewing the day’s schedule - 15 min

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25 sec Characteristics of a quasi project Examples from the case study <ul><li>No specific task is defined </li></ul><ul><li>Specific time limit has not been provided </li></ul><ul><li>Likely to arise in temporary situations </li></ul><ul><li>Performance schedules and budgets have been implied . </li></ul><ul><li>Updating boss on key events of the day </li></ul>

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40 sec

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Final Decision…….. <ul><li>Efficiency = Direct project related work * 100 </li></ul><ul><li>Total spend time </li></ul><ul><li>= 340 * 100 </li></ul><ul><li>515 </li></ul><ul><li>= 66.02% </li></ul><ul><li>Rachel is an efficient project manager for some extent. </li></ul><ul><li>She has an efficiency of 66.02% of the project. </li></ul><ul><li>She has only spend her time on non-project activities are 23.30%. </li></ul><ul><li>30 sec </li></ul>

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Q2: What does the case tell you about what it is like to be a project manager?

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Project Manager Provides Direction, Coordination and Integration to the Project Team <ul><li>Solve out the problems and direct the team members for the solution </li></ul><ul><li>Discuss with the team members when ever got an issue and get their ideas too </li></ul><ul><li>Keeping Project status meetings, small discussions to coordinate and ingrate </li></ul><ul><li>30 sec </li></ul>

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Organization Planning <ul><li>Great relationship with individuals and Organizational Structure </li></ul><ul><li>Friendly relationship with other managers, team members and individuals </li></ul><ul><li>Coordinates her boss and Updates every thing to her boss </li></ul><ul><li>Maintains great integration with other managers when solves an issue Ex: Integration with senior marketing manager </li></ul><ul><li>30 sec </li></ul>

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<ul><li>Improving the projects success rate with better leadership </li></ul><ul><ul><li>“ The project leadership is shaping a team of diverse individuals a force that produce an effective output/measurable project results.” (Dr. Karen McGraw ) </li></ul></ul><ul><ul><li>Leading courageously </li></ul></ul><ul><ul><li>Influencing others </li></ul></ul><ul><ul><li>Act with resilience 1 min </li></ul></ul>

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1 min Essential Leadership skills Examples from the case <ul><ul><li>Leading courageously – </li></ul></ul><ul><ul><li>being important and challenging others to make tough choices </li></ul></ul>Frequently interacts with her project team, identifies the issues and response to those effectively. E.g. meeting Mary <ul><ul><li>Influencing others - </li></ul></ul><ul><ul><li>As a good leader project manager must be able to provide convincing responses to the ideas and suggestions and gain the support from the stakeholders. </li></ul></ul><ul><li>request John to investigate the problem immediately. </li></ul><ul><li>she decides to get equipments for the project through express delivery quite earlier than they planned. </li></ul><ul><ul><li>Act with resilience- </li></ul></ul><ul><ul><li>He/she must concern on the project goals and should not give up the project at any cost. </li></ul></ul>When Rachel recognized that the client’s managers request for additional features that were not included in the scope of project she tries to identify the root causes and take possible steps to solve the issue without giving up the project

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<ul><li>Managing the overall schedule to ensure work is assigned and completed on time and within budget </li></ul><ul><ul><li>- She has been helping Victoria on her project as it was behind the projected time. </li></ul></ul><ul><li>Identifying, tracking, managing and resolving project issues </li></ul><ul><ul><li>- She attended meeting in order to find out the project issue and try to fix them. </li></ul></ul><ul><ul><li>- Also she has found out that several clients are requesting features that are not on the project, and she said her team members she will get on this issue right away. </li></ul></ul><ul><li>1 min </li></ul>

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<ul><li>Project managers has a huge responsibility and authority over a project. </li></ul><ul><li>This was clear in the case when Rachel had to deal with client firm’s additional requests where she has to manage performance of the extended requirements, time and cost to finish the project successfully. </li></ul><ul><li>Man in between </li></ul><ul><li>One good example is where Rachel going and talking to the purchasing agent assigned to her project, on getting necessary equipments to the project site earlier than planned. </li></ul><ul><li>Also where she walks down to the marketing managers office to clarify on the problem they came up with. 1 min </li></ul>

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Reference <ul><li>Projectsmart.co.uk,2001, Improving Project Success Rates with Better Leadership [online accessed date 21 st Feb 2010]URL: Leadershiphttp://www.projectsmart.co.uk/improving-project-success-rates-with-better-leadership.html </li></ul>

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THANK YOU!!!!!!!!!!