- Set Strategy - Drill Down Current and Proposed Business Processes - Prepare ASIS Document - Selection ERP Implementation Partners with justification - Comparison between Option 1 & 2

1. ERP Project Management
Phase – 1: ASIS
Rizwan ul Haque - ERP Project Manager - rz634@yahoo.com 1
Set Strategy is a Vital For ERP Application

2.  Set Strategy:
 This is most important part in our daily life, but
unfortunately, most negligible part in our routine life.
 This is the responsibility of the Project Manager to set a
strategy with the top management and decision makers.
Rizwan ul Haque - ERP Project Manager - rz634@yahoo.com 2
Phase – 1: ASIS Process

3.  What is Strategy:
Rizwan ul Haque - ERP Project Manager - rz634@yahoo.com
3
STRATEGY PROBLEMS OR CHALLENGES
OBJECTIVE OR SCOPE OF WORK
RESOURCES
HR / MEN
MATERIALS
BUDGET / MONEY
Phase – 1: ASIS Process

4.  What is Strategy:
 Objective or Scope of Work: Here we have to identify the
objectives of the ERP Project with the top management as a
bird-eye-view
 Pain Areas or Challenges: What are the challenges and
bottlenecks to operate the current business processes.
Rizwan ul Haque - ERP Project Manager - rz634@yahoo.com 4
Phase – 1: ASIS Process

5.  What is Strategy:
 Resources: Company Resources has HR, Finance / or Budget,
Materials
 Resources: The PM’s skill set that how to use the available
resources in a better way to optimize the operational activities with a
proper or right ERP Application System (e.g., SAP, Oracle or MS
Dynamics365, etc).
 In the next step we have to drill down at atomic level to identify the
scope of work & challenges through analysis of Current Business
Processes
Rizwan ul Haque - ERP Project Manager - rz634@yahoo.com 5
Phase – 1: ASIS Process

6.  Business Process Analysis:
Rizwan ul Haque - ERP Project Manager - rz634@yahoo.com
ANALYSIS
Current Business Process Analysis - ASIS
Proposed Business Process Analysis - TOBE
Phase – 1: ASIS Process

7. Phase – 1: ASIS Document
S # Phase – 1: Current Business Process Analysis
Step – 1 Identify the current business processes at atomic level of each
department with their business rules or business policies
Step – 2 Identify the pain areas, challenges and bottle neck to run the
current business processes for the management and stake holders
Step - 3 Which types of Documents & Which types of reports are using to run
the current business process for internal & external reporting
Step – 4 Identify the wish list of the Management & Stake Holders

8. Phase – 1: ASIS Document
S # Phase – 1: Current Business Process Analysis
Step – 5 Costing of the current business processes with time constraint
Step – 6 Now we have identified the exact scope of work to optimize the
proposed processes
Step - 7 At the end, prepare ASIS document for each department and
present to the business or departments owners with the
justification of the current processes as per the identification
Step – 8 Take the Sign off the ASIS Document, this document become the
bench mark for Business Owners, The Project Manager &
implementation team

9. Phase – 1: ASIS Document
S # Phase – 1: Current Business Process Analysis
Step – 9 Transform into Process Flow Chart in 2 dimension
X – Axis: Define the Functional Areas
Y – Axis: Define the process (steps) of each functional area
It’s just look as an ECG (Electrocardiography) graph of business
process activities to identify at a glance of the business behaviour

10. Rizwan ul Haque - ERP Project Manager - rz634@yahoo.com 10
Phase – 1: ASIS Process Flow

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Phase – 1: ASIS Process Flow

12. Phase – 1: ASIS Document
OPTION - 1
• We have prepared or completed ASIS Document
• Call ERP Implementation Partners (e.g., SAP / Oracle / MS D365), Share the
ASIS Document to ask RFP / RFQ with a proposed solution as per the SoW
• Get demo with detail presentation of the relevant ERP Applications (e.g.,
SAP / Oracle / MS D365) as per the business requirement & SoW
• Prepare a comparison sheet based on the SoW, then we can able to justify
that which application are more fit and compatible with the requirement,
budget and ROI
• At the end of this exercise, the PM can able to justify to the Management,
Stake Holders and the relevant BPOs

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Phase – 1: ASIS Process Flow

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Phase – 1: ASIS Process Flow

15. Phase – 1: ASIS Document
OPTION - 1
• In the Slides # 13 & 14:
• We have to mark of each scope under the coloumns:
• STD = Standard available,
• CUS = Customization, it needs to be customized to get the desire requirement or
scope
• 3RD = Solution with 3rd party tool, it needs to be integrated with other tool
• FUT = Future release, in the current version not available, it may get in the next
version
• NS = Not Support, No solution is available

16. Phase – 1: ASIS Document
OPTION - 2
• After detail conclusion and exercise of Option – 1, we have another option - 2
• In this option, we can go with the ERP Implementation by In-House Functional &
Technical Team
• The internal Project Manager has to be decided and then justify (Pros & Cons) to
the Management & Stake holders
• In this option, The PM must have strong business process knowledge as well as the
functional knowledge of ERP Application

17. We Will Discuss about the Proposed Solution –
TOBE of ERP Application in our next
presentation
THANKS FOR YOUR TIME
Rizwan ul Haque - ERP Project Manager - rz634@yahoo.com 17