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ROADMAP ERP
ERP Software
for
FMCG Industries
www.roadmapit.com
No. 5, Republic Street | Reddiarpalayam | Pondicherry - 605 010 | India
Phone: +91 413 4207 333
mktg@roadmapit.com
ROADMAP IT SOLUTIONS (P) LTD.
Company Profile
1
Implementation
The food processing industry is a leading Indian FMCG company with interests in a
variety of healthy Indian food choices. Headquartered in Dindigul, Tamil Nadu, India;
and established in the year 1984, the company manufactures and deals with food
products including roasted vermicelli, rice vermicelli, wheat vermicelli, corn
vermicelli, ragi vermicelli, kambu vermicelli, varagu vermicelli, thinai vermicelli,
chakki fresh atta, super fine flour, rice flour, ragi flour, idiyappa flour, murukku
flour, kozhukattai flour, rava dosa flour, rava, samba ravai, noodles, soya, happla,
crystalsalt,freeflowsalt,andmore.
With over 3 decades of expertise in the food processing sector, the company, at
present has 49 state of the art factories located in and around South India. There
are3000+peopleworkingforthecompany'scorporateanditsfactoryworkforceis
comprisedof2000+people.
The food processing industry has a production capacity of six lakhs packets per day,
and caters to consumers spread across Tamil Nadu, Karnataka, Andhra Pradesh,
Kerala, Andaman, Mumbai, Dubai and Singapore. The organization champions the
cause of fulfilling its customer's legal requirements as per the Food Safety and Standards
Authority of India (FSSAI), the Food Safety Management System's (FSMS) regulation rules,
andtheFoodSafetyandStandardsAct-2006.
Roadmap understood the needs and purposes of
the company's business processes, through the
Roadmap Business Process Re-engineering (BPR)
approach. Roadmap's BPR experts collaborated
with the organization's core team and, through
Preliminary Analysis & As-Is Study, captured the
changes required to address the digital needs of
all its business processes, especially the pain
points. The Roadmap ERP modules implemented
into the businesses workflow to digitize,
integrate, streamline, and sufficiently automate
thesystemare:
Financial Management
Supply Chain Management
Planning & Manufacturing
Customer Relationship Management
Payroll Management
Plant Maintenance
Gate Entry Management
ROADMAP ERP
45%
20% 100%
The client had siloed accounting software that did not permit:
The computation of accurate manufacturing cost of material leading to the inability to formulate competitive as well as
profitablesellingprices.Furtherthetimeconsumingtediousmanualcostingproceduresrenderedtheresultspronetoerrors.
ThetrackingofPendingReceivablesandtheperformanceofAgingAnalysis.
Thetranslationofpricechangeintheraw-materialsintotheadjustmentofthepriceofFGs
RaisingofPOswithoutknowledgeLevelofStock
Roadmap ERP's Finance Management system generates precise country-wise, area-wise, territory-wise, sub-
territory-wise, customer-wise and currency-wise AR Aging Analysis reports and notifications to enable the tracking
andprocuringofallpendingreceivables.
Roadmap ERP integrates all the functional units of the industry and initiates rate-revision to FGs based on rate change
inrawmaterials.
Roadmap ERP's stock verification facility enables the automated and appropriate raising of PO based on the Level of
Stock.
TheneedforAandBclassitemswasnotknownduetolackofknowledgeofInventorystatus
Roadmap ERP's monitoring and tracking facility of the ERP automatically raises 'Reorder Level' intimations whenever
thestocklevelofAandBclassitemsgobelowtheprescribedlimits.
Inefficientperformanceoftheplanningandexecutionofpromotionalactivities.
The automated tracking facility to monitor the promotional activities ensures the appropriate stocking and
disbursement of promotional material without wastage and in a fool-proof manner so that all the purchases and
appropriationsareperfectlyaccountedfor.
ThemanualunitbyunitverificationoftheLevelofStockinmultipleunits.
Dashboards enable the tracking of multiple units' levels of stock right from the corporate office through the
combinedactivityofremoteaccessfacilityandtheautomatedfacilitytotracktheInventorystatus.
Roadmap ERP's ability to accurately arrive at the manufacturing cost based on actual material consumption, machine
usage, manpower and overheads; accurately projects the actual manufacturing cost, thereby easing the
determination of a competitive as well as profitable selling price. All these are achievable at the touch of a button
owingtocustomizedcompany-specificformulationoftheentireprocess.
The Food Processing Industry's Pain Points
Addressed by Roadmap ERP:
1
2
3
1
2
3
4
Client had a manual tracking & monitoring system for the Inventory mechanism, which led to:
Lack of integration between Stores and Finance department had resulted in:
Frequentdefaultsin'BillmovementtoFinance'Afterstockingthewarehouse.
Failure to register the materials rejected at the warehouse by means of raising a debit note. So payment for incoming
materialsweremadewithoutreducingthevalueofthoserejectedmaterials.
Inabilitytoascertaindebitnotedeviation.
Flawed reports on actual status of materials Vs Materials as per bill, as the Physical Quantity of materials and the
CompanybillQuantitycouldnotbedeterminedforcomparison.
TheinabilitytocaptureavectorofactualWIPVsworkscheduledforanygiventimeframe.
The systems tracks all rejected materials. Until debit note for all rejected materials are raised the payment
fortheentireconsignmentisnotreleased.
The total digital linking of the Stores and Finance department rules out all irregularities between PO and
Billing, and enables the correct deduction of monies through the projection of exact debit note deviation
value.
The system cross-checks the quantity of material physically present in the Inventory against the materials
mentioned in the bill, and gives a clear picture of discrepancies if any. This ensures the appropriate
deductionofthedifferenceinpriceandavoidingover-payment.
Stringent real-time product-wise and unit-wise monitoring and tracking of WIP and Process Rejections
giveclearvisibilityintothereal-timestatusofdaily-targetVsactual-progress.
Minimalefficiencyofmanpowerandmachineduetolackofvisibilityintoworkflow.
Task-wise lead time tracking for each job automatically triggers escalations through the appropriate
hierarchy and gets the attention of authority into the lag. This ensures performance efficiency of man and
machine.
The difficulty in ascertaining the estimated consumption of material and actual consumption of material for
production,andthereforeposingtheinabilitytodeterminetheproductionefficiencyofthecompany
The Norms Fixing function of the ERP closely registers the amount actually consumed by the production
process and verifies it against estimated consumption of material for the same and reveals the actual
efficiency of the production process, thereby giving the scope to appropriate the inputs to achieve
maximumefficiency
Only after the bill booking and the movement of the bill to Finance dept and an acknowledgment for the same is
registered,thepaymentforfreightisreleased.
1
2
3
4
1
2
3
The absence of an apt tracking system for Planning and manufacture caused:
ROADMAP ERP
ROADMAP ERP
Lack of digital presence in sales activities had resulted in:
Themanualmonitoringofsalesactivitiesdenyingthescopeforanyanalyticsorreal-timedatatracking.
ImpossibilityofOrderVsInvoiceverification.
Planningofsalestargetusingconventionalmethodsandgreatdifficultyintrackingstatusofsales.
OrderVsInvoiceverificationismadepossible.
Distributor-wise / Product-wise / Area-wise automated sales analytics on monthly / yearly / periodical basis projects
accurateefficiencyofsalesperformance.
The system plans and tracks in real-time Distributor-wise, Product-wise, and Sales Person-wise sales target, to
captureandfurnishtheaccuratestatusofsalesperformance.
1
2
3
An HR & Payroll system was not in place:
1
1
2
Insufficient tracking system for monitoring transportation had caused:
Manual Plant Maintenance plant maintenance system resulted in unexpected downtimes
and caused frequent production disruptions:
Paper Approvals were delaying all business functions:
So the performance level of employees could not be appraised properly and had to be vaguely calculated to generate a payroll
involvingmanualprocess
The integration of the attendance registry with the in / out time registry system captures details of employee
attendance, early/on-time/late arrivals, early/on-time departures, and over-time details and generates the accurate
payrollfittingforalltheemployeesofthebusinessatthetouchofabutton.
TheinabilitytogeneratetheconcernedanalyticsastheGPSsinvehicleswerenotintegratedwiththedatabase.
The ERP's Vehicle GPS Tracking facility integrates the GPS system with the company database, thereby facilitating the
generationallrelatedanalyticslikedeliverystatusanalysis,on-timedeliveryanalysis,delays,etc
The lack visibility into the availability status of vehicles and inefficient usage of transportation for delivery of products,
resultinginwastageofresourcesandmanpower
The Vehicle planning faculty of the system automates Distribution and Demand analytics to provide vivid details on
the route-wise availability of vehicles, and route-wise allocation of units of stock for delivery; and trigger
notifications with cost-efficient Dispatch Plans. The faculty also enables the generation of each vehicle's Trip-wise &
Vehicle-wiseP&Lstatement,whichsupportsthedeterminationofthetransportoperation'sefficiency.
The robust plant maintenance module's preventive maintenance, predictive maintenance, and breakdown
maintenance provisions through automated periodical notifications ensure the maximum efficiency of machine
usageandminimizationofdowntime.
Internet powered Mobile Approvals facilitate quick and uninterrupted business functionality at anytime
fromanywhereandonanydevice,andrenderstheprocesspaperless.
ROADMAP ERP
Implementation Success
The comprehensive integration of Roadmap full-suite ERP with the entire
business process of the Food Processing Industry has made the
management of the business a lot easier by integrating all the business and
manufacturing units from within and also with vendors and retail outlets.
The ERP solution facilitates faster and better management decisions by
providing crucial information in a timely manner. The ERP has ultimately
delivered high ROI by totally solving all the snags that were pulling the
companybehindfromfunctioningsmoothly.
Implementation Success
No. 5, Republic Street | Reddiyarpalayam | Pondicherry - 605 010 | India
Phone: +91 413 420 7333
Email: mktg@roadmapit.com
www. .comroadmapit
Roadmap	IT	Solutions	(P)	Ltd.
Integrate Innovate Succeed
	
R
Corporate	Operational	Of ice	:		Pramuk	Aqua	Heights,	Flat#	C-602,	6th	Floor,	C	Block,Electronic	City	Phase	I,	Hosur	Main	Road,	Veerasandra	Village,	Bengaluru	560	100.	Ph:	+91	9972319933
Regional	Of ice-Chennai											:			II	 loor,	No.43/46,Brindavan	Street	Extension,	West	Mambalam,Chennai-600	033,	India..	Ph	:	+91	94425	10123
Regional	Of ice-Coimbatore				:	 		Old.No.20,	New	No.39,Vinayagar	Koil	Street,1st	Floor,	Krishnasamy	Nagar,	Ramanathapuram,	Coimbatore	-	641	045,	India.	Ph:+91	94425	80742
Regional	Of ice-Pune																	:		A/13,	Erica,	Magarpatta,	Hadapsar	-411013,	Pune,	Maharashtra,	India.	Ph	:020-26898155,	91722	62949
Regional	Of ice-Vadodara								:		23,	Upper	Ground	Floor,	Silver	Rock	Complex	,	Bhavan's	School	Circle	,	Vadodara	-	390004	,	Gujarat,	India.		Ph	:	+91	8300	637	127
Overseas	Of ice																																							Middle	East	:		Zaitunah	Commercial	Center	,	Of ice	Suit	#	205;	Bld	No.7097,	Jeddah-23343-3523,	KSA.	Tele/Fax:	+966	12	6133817							
																																																																	Africa	:		7	Troon	Cresent,	Silver	Lake	Golf	Estate,	Pretoria,	South	Africa.	Ph:	+27	61	080	7322.

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FMCG Industries - ERP Software

  • 1. ROADMAP ERP ERP Software for FMCG Industries www.roadmapit.com No. 5, Republic Street | Reddiarpalayam | Pondicherry - 605 010 | India Phone: +91 413 4207 333 mktg@roadmapit.com ROADMAP IT SOLUTIONS (P) LTD.
  • 2. Company Profile 1 Implementation The food processing industry is a leading Indian FMCG company with interests in a variety of healthy Indian food choices. Headquartered in Dindigul, Tamil Nadu, India; and established in the year 1984, the company manufactures and deals with food products including roasted vermicelli, rice vermicelli, wheat vermicelli, corn vermicelli, ragi vermicelli, kambu vermicelli, varagu vermicelli, thinai vermicelli, chakki fresh atta, super fine flour, rice flour, ragi flour, idiyappa flour, murukku flour, kozhukattai flour, rava dosa flour, rava, samba ravai, noodles, soya, happla, crystalsalt,freeflowsalt,andmore. With over 3 decades of expertise in the food processing sector, the company, at present has 49 state of the art factories located in and around South India. There are3000+peopleworkingforthecompany'scorporateanditsfactoryworkforceis comprisedof2000+people. The food processing industry has a production capacity of six lakhs packets per day, and caters to consumers spread across Tamil Nadu, Karnataka, Andhra Pradesh, Kerala, Andaman, Mumbai, Dubai and Singapore. The organization champions the cause of fulfilling its customer's legal requirements as per the Food Safety and Standards Authority of India (FSSAI), the Food Safety Management System's (FSMS) regulation rules, andtheFoodSafetyandStandardsAct-2006. Roadmap understood the needs and purposes of the company's business processes, through the Roadmap Business Process Re-engineering (BPR) approach. Roadmap's BPR experts collaborated with the organization's core team and, through Preliminary Analysis & As-Is Study, captured the changes required to address the digital needs of all its business processes, especially the pain points. The Roadmap ERP modules implemented into the businesses workflow to digitize, integrate, streamline, and sufficiently automate thesystemare: Financial Management Supply Chain Management Planning & Manufacturing Customer Relationship Management Payroll Management Plant Maintenance Gate Entry Management
  • 3. ROADMAP ERP 45% 20% 100% The client had siloed accounting software that did not permit: The computation of accurate manufacturing cost of material leading to the inability to formulate competitive as well as profitablesellingprices.Furtherthetimeconsumingtediousmanualcostingproceduresrenderedtheresultspronetoerrors. ThetrackingofPendingReceivablesandtheperformanceofAgingAnalysis. Thetranslationofpricechangeintheraw-materialsintotheadjustmentofthepriceofFGs RaisingofPOswithoutknowledgeLevelofStock Roadmap ERP's Finance Management system generates precise country-wise, area-wise, territory-wise, sub- territory-wise, customer-wise and currency-wise AR Aging Analysis reports and notifications to enable the tracking andprocuringofallpendingreceivables. Roadmap ERP integrates all the functional units of the industry and initiates rate-revision to FGs based on rate change inrawmaterials. Roadmap ERP's stock verification facility enables the automated and appropriate raising of PO based on the Level of Stock. TheneedforAandBclassitemswasnotknownduetolackofknowledgeofInventorystatus Roadmap ERP's monitoring and tracking facility of the ERP automatically raises 'Reorder Level' intimations whenever thestocklevelofAandBclassitemsgobelowtheprescribedlimits. Inefficientperformanceoftheplanningandexecutionofpromotionalactivities. The automated tracking facility to monitor the promotional activities ensures the appropriate stocking and disbursement of promotional material without wastage and in a fool-proof manner so that all the purchases and appropriationsareperfectlyaccountedfor. ThemanualunitbyunitverificationoftheLevelofStockinmultipleunits. Dashboards enable the tracking of multiple units' levels of stock right from the corporate office through the combinedactivityofremoteaccessfacilityandtheautomatedfacilitytotracktheInventorystatus. Roadmap ERP's ability to accurately arrive at the manufacturing cost based on actual material consumption, machine usage, manpower and overheads; accurately projects the actual manufacturing cost, thereby easing the determination of a competitive as well as profitable selling price. All these are achievable at the touch of a button owingtocustomizedcompany-specificformulationoftheentireprocess. The Food Processing Industry's Pain Points Addressed by Roadmap ERP: 1 2 3 1 2 3 4 Client had a manual tracking & monitoring system for the Inventory mechanism, which led to:
  • 4. Lack of integration between Stores and Finance department had resulted in: Frequentdefaultsin'BillmovementtoFinance'Afterstockingthewarehouse. Failure to register the materials rejected at the warehouse by means of raising a debit note. So payment for incoming materialsweremadewithoutreducingthevalueofthoserejectedmaterials. Inabilitytoascertaindebitnotedeviation. Flawed reports on actual status of materials Vs Materials as per bill, as the Physical Quantity of materials and the CompanybillQuantitycouldnotbedeterminedforcomparison. TheinabilitytocaptureavectorofactualWIPVsworkscheduledforanygiventimeframe. The systems tracks all rejected materials. Until debit note for all rejected materials are raised the payment fortheentireconsignmentisnotreleased. The total digital linking of the Stores and Finance department rules out all irregularities between PO and Billing, and enables the correct deduction of monies through the projection of exact debit note deviation value. The system cross-checks the quantity of material physically present in the Inventory against the materials mentioned in the bill, and gives a clear picture of discrepancies if any. This ensures the appropriate deductionofthedifferenceinpriceandavoidingover-payment. Stringent real-time product-wise and unit-wise monitoring and tracking of WIP and Process Rejections giveclearvisibilityintothereal-timestatusofdaily-targetVsactual-progress. Minimalefficiencyofmanpowerandmachineduetolackofvisibilityintoworkflow. Task-wise lead time tracking for each job automatically triggers escalations through the appropriate hierarchy and gets the attention of authority into the lag. This ensures performance efficiency of man and machine. The difficulty in ascertaining the estimated consumption of material and actual consumption of material for production,andthereforeposingtheinabilitytodeterminetheproductionefficiencyofthecompany The Norms Fixing function of the ERP closely registers the amount actually consumed by the production process and verifies it against estimated consumption of material for the same and reveals the actual efficiency of the production process, thereby giving the scope to appropriate the inputs to achieve maximumefficiency Only after the bill booking and the movement of the bill to Finance dept and an acknowledgment for the same is registered,thepaymentforfreightisreleased. 1 2 3 4 1 2 3 The absence of an apt tracking system for Planning and manufacture caused: ROADMAP ERP
  • 5. ROADMAP ERP Lack of digital presence in sales activities had resulted in: Themanualmonitoringofsalesactivitiesdenyingthescopeforanyanalyticsorreal-timedatatracking. ImpossibilityofOrderVsInvoiceverification. Planningofsalestargetusingconventionalmethodsandgreatdifficultyintrackingstatusofsales. OrderVsInvoiceverificationismadepossible. Distributor-wise / Product-wise / Area-wise automated sales analytics on monthly / yearly / periodical basis projects accurateefficiencyofsalesperformance. The system plans and tracks in real-time Distributor-wise, Product-wise, and Sales Person-wise sales target, to captureandfurnishtheaccuratestatusofsalesperformance. 1 2 3 An HR & Payroll system was not in place: 1 1 2 Insufficient tracking system for monitoring transportation had caused: Manual Plant Maintenance plant maintenance system resulted in unexpected downtimes and caused frequent production disruptions: Paper Approvals were delaying all business functions: So the performance level of employees could not be appraised properly and had to be vaguely calculated to generate a payroll involvingmanualprocess The integration of the attendance registry with the in / out time registry system captures details of employee attendance, early/on-time/late arrivals, early/on-time departures, and over-time details and generates the accurate payrollfittingforalltheemployeesofthebusinessatthetouchofabutton. TheinabilitytogeneratetheconcernedanalyticsastheGPSsinvehicleswerenotintegratedwiththedatabase. The ERP's Vehicle GPS Tracking facility integrates the GPS system with the company database, thereby facilitating the generationallrelatedanalyticslikedeliverystatusanalysis,on-timedeliveryanalysis,delays,etc The lack visibility into the availability status of vehicles and inefficient usage of transportation for delivery of products, resultinginwastageofresourcesandmanpower The Vehicle planning faculty of the system automates Distribution and Demand analytics to provide vivid details on the route-wise availability of vehicles, and route-wise allocation of units of stock for delivery; and trigger notifications with cost-efficient Dispatch Plans. The faculty also enables the generation of each vehicle's Trip-wise & Vehicle-wiseP&Lstatement,whichsupportsthedeterminationofthetransportoperation'sefficiency. The robust plant maintenance module's preventive maintenance, predictive maintenance, and breakdown maintenance provisions through automated periodical notifications ensure the maximum efficiency of machine usageandminimizationofdowntime. Internet powered Mobile Approvals facilitate quick and uninterrupted business functionality at anytime fromanywhereandonanydevice,andrenderstheprocesspaperless.
  • 6. ROADMAP ERP Implementation Success The comprehensive integration of Roadmap full-suite ERP with the entire business process of the Food Processing Industry has made the management of the business a lot easier by integrating all the business and manufacturing units from within and also with vendors and retail outlets. The ERP solution facilitates faster and better management decisions by providing crucial information in a timely manner. The ERP has ultimately delivered high ROI by totally solving all the snags that were pulling the companybehindfromfunctioningsmoothly. Implementation Success
  • 7. No. 5, Republic Street | Reddiyarpalayam | Pondicherry - 605 010 | India Phone: +91 413 420 7333 Email: mktg@roadmapit.com www. .comroadmapit Roadmap IT Solutions (P) Ltd. Integrate Innovate Succeed R Corporate Operational Of ice : Pramuk Aqua Heights, Flat# C-602, 6th Floor, C Block,Electronic City Phase I, Hosur Main Road, Veerasandra Village, Bengaluru 560 100. Ph: +91 9972319933 Regional Of ice-Chennai : II loor, No.43/46,Brindavan Street Extension, West Mambalam,Chennai-600 033, India.. Ph : +91 94425 10123 Regional Of ice-Coimbatore : Old.No.20, New No.39,Vinayagar Koil Street,1st Floor, Krishnasamy Nagar, Ramanathapuram, Coimbatore - 641 045, India. Ph:+91 94425 80742 Regional Of ice-Pune : A/13, Erica, Magarpatta, Hadapsar -411013, Pune, Maharashtra, India. Ph :020-26898155, 91722 62949 Regional Of ice-Vadodara : 23, Upper Ground Floor, Silver Rock Complex , Bhavan's School Circle , Vadodara - 390004 , Gujarat, India. Ph : +91 8300 637 127 Overseas Of ice Middle East : Zaitunah Commercial Center , Of ice Suit # 205; Bld No.7097, Jeddah-23343-3523, KSA. Tele/Fax: +966 12 6133817 Africa : 7 Troon Cresent, Silver Lake Golf Estate, Pretoria, South Africa. Ph: +27 61 080 7322.