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Goal setting &

  1. 1. Goal Setting & Time Management
  2. 2. Goal Setting ► The process of setting goals helps you choose where you want to go in life. By knowing precisely what you want to achieve, you know where you have to focus your efforts..
  3. 3. Life Goals ► What do you want to achieve in your lifetime (or by 5-10 years in the future)?
  4. 4. Life Goals Education: Is there any knowledge you want to acquire in particular? What information and skills will you need to achieve other goals? Career: What level do you want to reach in your career? Artistic: Do you want to achieve any artistic goals? If so, what?
  5. 5. Life Goals Attitude: Is any part of your mindset holding you back? Is there any part of the way that you behave that upsets you? If so, set a goal to improve your behavior or find a solution to the problem. Family: Do you want to be a parent? If so, how are you going to be a good parent? How do you want to be seen by a partner or by members of your extended family? Financial: How much do you want to earn by what stage?
  6. 6. Life Goals Physical: Are there any athletic goals you want to achieve, or do you want good health deep into old age? What steps are you going to take to achieve this? Pleasure: How do you want to enjoy yourself? - you should ensure that some of your life is for you! Public Service: Do you want to make the world a better place? If so, how?
  7. 7. Goal chart
  8. 8. Schedule Some Brainstorming ► Spend some time brainstorming these, and then select one goal in each category that best reflects what you want to do. Then consider trimming again so that you have a small number of really significant goals on which you can focus. As you do this, make sure that the goals that you have set are YOUR GOALS, not ones that your parents, family, or friends might want
  9. 9. Goal Setting Goals are set on a number of different levels: 1. Create your "big picture" of what you want to do with your life, and what large-scale goals you want to achieve 2. Break these down into the smaller and smaller targets that you must hit so that you reach your lifetime goals 3. Once you have your plan, you start working to achieve it.
  10. 10. Break It Down ► Starting to Achieve Your Lifetime Goals ► Once you have set your life goals, set plan of smaller goals that you should complete if you are to reach your lifetime plan. ► Then set a 5 year plan, 1 year plan, 6 month plan, and 1 month plan of progressively smaller goals that you should reach to achieve your lifetime goals. Each of these should be based on the previous plan
  11. 11. Goal Setting Tips ► Make SMART goals  S Specific  M Measurable  A Attainable  R Relevant  T Time-bound ► For example, instead of having “to sail around the world” as a goal, it is more powerful to say “To have completed my trip around the world by December 31, 2015.”
  12. 12. Goal Setting ► State each goal as a positive statement: Express your goals positively – ‘Do “X” well' is a much better goal than 'Don't make this stupid mistake.' ► Be precise: Set a precise goal, putting in dates, times and amounts so that you can measure achievement. If you do this, you will know exactly when you have achieved the goal, and can take complete satisfaction from having achieved it.
  13. 13. Goal Setting ► Set priorities: When you have several goals, give each a priority. This helps you to avoid feeling overwhelmed by too many goals, and helps to direct your attention to the most important ones. ► Write goals down: This crystallizes them and gives them more force. ► Keep operational goals small: Keep the low-level goals you are working towards small and achievable. If a goal is too large, then it can seem that you are not making progress towards it. Keeping goals small and incremental gives more opportunities for reward. Derive today's goals from larger ones.
  14. 14. Goal Setting ► Set performance goals, not outcome goals : ► You should take care to set goals over which you have as much control as possible. There is nothing more dispiriting than failing to achieve a personal goal for reasons beyond your control. ► If you base your goals on personal performance, then you can keep control over the achievement of your goals and draw satisfaction from them.
  15. 15. Goal Setting ► Set realistic goals: It is important to set goals that you can achieve. All sorts of people (faculty, employers, parents, media, society) can set unrealistic goals for you. ► You may set goals that are too high, because you may not appreciate either the obstacles in the way, or understand quite how much skill you need to develop to achieve a particular level of performance.
  16. 16. Achieving Goals ► When you have achieved a goal, take the time to enjoy the satisfaction of having done so. Absorb the implications of the goal achievement, and observe the progress you have made towards other goals. If the goal was a significant one, reward yourself appropriately. All of this helps you build the self-confidence you deserve! With the experience of having achieved this goal, review the rest of your goal plans:
  17. 17. Process Review ► If you achieved the goal too easily, make your next goals harder ► If the goal took a frustrating length of time to achieve, make the next goals a little easier ► If you learned something that would lead you to change other goals, do so ► If you noticed a deficit in your skills despite achieving the goal, decide whether to set goals to fix this. ► Failure to meet goals does not matter  much, as long as you learn from it. Feed lessons learned back into your goal setting program.
  18. 18. Goal Chart
  19. 19. Time Management ►Time = “The great equalizer” ►Everyone gets 168 per week
  20. 20. Time ► Do you spend it? ► Do you use it? ► Do you invest it? ► Can you save it? ► Can you manage it? ► Can you slow it down? ► Can you make more of it?
  21. 21. Tick, tick, tick Time moves on. ► College students often report that their inability to manage their time is the biggest problem they face in college. Time management is a skill few people master, but it is one that most people need.
  22. 22. Demands ► College students have many competing demands on their time: friends, movies, studying lectures, home, relationships and on and on. How can you come to grips with all of it? Time management is MANAGING YOURSELF when following some basic time management principles.
  23. 23. Time Review
  24. 24. Basics ► Identify "Best Time" for Studying : Everyone has high and low periods of attention and concentration. Are you a "morning person" or a "night person". Use your power times to study; use the down times for routines such as laundry and errands.
  25. 25. Basics ► Study Difficult Subjects First: When you are fresh, you can process information more quickly and save time as a result.
  26. 26. Basics ► Use Distributed Learning and Practice : Study in shorter time blocks with short breaks between. This keeps you from getting fatigued and "wasting time." This type of studying is efficient because while you are taking a break, the brain is still processing the information
  27. 27. Basics Make Sure the Surroundings are Conducive to Studying: This will allow you to reduce distractions which can "waste time." If there are times in the residence halls or your apartment when you know there will be noise and commotion, use that time for mindless tasks.
  28. 28. Basics ► Make Room for Entertainment and Relaxation: College is more than studying. You need to have a social life, yet, you need to have a balance in your life.
  29. 29. Basics ► Make Sure you Have Time to Sleep and Eat Properly: Sleep is often an activity (or lack of activity) that students use as their time management "bank." When they need a few extra hours for studying or socializing, they withdraw a few hours of sleep. Doing this makes the time they spend studying less effective because they will need a couple hours of clock time to get an hour of productive time.
  30. 30. Basics ► Try to Combine Activities: Use the "Twofer" concept. If you are spending time at the Laundromat, bring your psychology notes to study. If you are waiting in line for tickets to the concert, bring your Spanish flashcards to memorize
  31. 31. 7 Habits of Highly Effective People ► From: The Seven Habits Of Highly Effective People: Restoring the Character Ethic, by Stephen R. Covey, Simon and Schuster, 1989. ► 1. BE PROACTIVE. Between stimulus and response in human beings lies the power to choose. Productivity, then, means that we are solely responsible for what happens in our lives. No fair blaming anyone or anything else. 2. BEGIN WITH THE END IN MIND. Imagine your funeral and listen to what you would like the eulogists to say about you. This should reveal exactly what matters most to you in your life. Use this frame of reference to make all your day-to-day decisions so that you are working toward your most meaningful life goals.
  32. 32. 7 Habits of Highly Effective People ► 3. PUT FIRST THINGS FIRST. To manage our lives effectively, we must keep our mission in mind, understand what's important as well as urgent, and maintain a balance between what we produce each day and our ability to produce in the future. Think of the former as putting out fires and the latter as personal development. 4. THINK WIN/WIN. Agreements or solutions among people can be mutually beneficial if all parties cooperate and begin with a belief in the "third alternative": a better way that hasn't been thought of yet.
  33. 33. 7 Habits of Highly Effective People ► 5. SEEK FIRST TO BE UNDERSTANDING, THEN TO BE UNDERSTOOD. Most people don't listen. Not really. They listen long enough to devise a solution to the speaker's problem or a rejoinder to what's being said. Then they dive into the conversation. You'll be more effective in your relationships with people if you sincerely try to understand them fully before you try to make them understand your point of view.
  34. 34. 7 Habits of Highly Effective People ► 6. SYNERGIZE. Just what it sounds like. The whole is greater than the sum of its parts. In practice, this means you must use "creative cooperation" in social interactions. Value differences because it is often the clash between them that leads to creative solutions. 7. SHARPEN THE SAW. This is the habit of self-renewal, which has four elements. The first is mental, which includes reading, visualizing, planning and writing. The second is spiritual, which means value clarification and commitment, study and meditation. Third is social/emotional, which includes service, empathy, synergy and intrinsic security. Finally, the physical element includes exercise, nutrition and stress management.
  35. 35. Action Plans ► Wherever you want to achieve something significant, draw up an Action Plan. This helps you think about what you need to do to achieve that thing, so that you can get help where you need it and monitor your progress. ► Simply list the tasks that you need to carry out to achieve your goal, in the order that you need to complete them. This is very simple, and very useful!
  36. 36. “To-do” lists ► To-Do Lists are simple and powerful, both as a method of organizing yourself and as a way of reducing stress. Often problems may seem overwhelming or you may have a seemingly huge number of demands on your time. This may leave you feeling out of control, and overburdened with work.
  37. 37. “To-do” lists   ► Start by writing down the tasks that face you, and if they are large, break them down into their component elements. If these still seem large, break them down again. Do this until you have listed everything that you have to do, and until tasks are will take no more than 1 - 2 hours to complete. ► Once you have done this, run through these jobs allocating priorities from A (very important) to C (least important). If too many tasks have a high priority, run through the list again and demote the less important ones. Once you have done this, rewrite the list in priority order.   ► You will then have a precise plan that you can use to eliminate the problems you face. You will be able to tackle these in order of importance. This allows you to separate important jobs from the many time-consuming trivial ones.  
  38. 38. “To-do” lists ► Create a Master list of all tasks ► Use the master list to plan your month, week and day.
  39. 39. Scheduling ► Scheduling is then a five-step process: 1. Identify the time you have available. 2. Block in the essential tasks you must carry out to succeed in your job. 3. Schedule in high priority urgent tasks and vital "house-keeping" activities. 4. Block in appropriate contingency time to handle unpredictable interruptions. 5. In the time that remains, schedule the activities that address your priorities and personal goals. ► If you have little or no discretionary time left by the time you reach step five, then revisit the assumptions you have made in steps one to four.
  40. 40. Scheduling ► Scheduling is the process by which you look at the time available to you, and plan how you will use it to achieve the goals you have identified. By using a schedule properly, you can:  Understand what you can realistically achieve with your time  Plan to make the best use of the time available  Leave enough time for things you absolutely must do  Preserve contingency time to handle 'the unexpected'  Minimize stress by avoiding over-commitment to yourself and others
  41. 41. Procrastination ► Why do we Procrastinate? ► You procrastinate when you put off things that you should be focusing on right now, usually in favor of doing something that is more enjoyable or that you’re more comfortable doing. ► 
  42. 42. Causes of procrastination ► Not understanding the difference between urgent tasks and important tasks ► Feeling overwhelmed by the task, and not knowing where to begin. ► Waiting for the “right” mood or the “right” time to tackle the important task at hand ► A fear of failure or success ► Underdeveloped decision making skills ► Poor organizational skills ► Perfectionism ("I don't have the right skills or resources to do this perfectly now, so I won't do it at all.")
  43. 43. How to overcome procrastination ► Recognize that you're Procrastinating ► Work out WHY You're Procrastinating ►two main reasons:  You find the task unpleasant; or  You find the task overwhelming ► Get over it! ► Find ways of motivating yourself to get moving.
  44. 44. If the project seems overwhelming… ► Break the project into a set of smaller, more manageable tasks. You may find it helpful to create an action plan. ► Start with some quick, small tasks if you can, even if these aren't the logical first actions. You'll feel that you're achieving things, and so perhaps the whole project won't be so overwhelming after all.
  45. 45. Motivation Tips ► Make up your own rewards. ► Ask someone else to check up on you. Peer pressure works! ► Identify the unpleasant consequences of NOT doing the task.
  46. 46. Motivation Tips ► Keep your eyes on the prize ► Learn to sweat in peacetime (Navy Seals)  “The more you sweat in peacetime the less you bleed in war” ► Make up your own rituals ► Start keeping track and build a “winning streak”