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How to Host a Successful Stand-Up
Meeting
Rod Sherwin
Solutioneer, Model Thinking
@RodSherwin
https://au.linkedin.com/in/rodsherwin
Quick Update – 1 mins in total
● What did you do on the weekend?
● What will you do at work tomorrow?
Quick Update - Debrief
● What did you experience?
● What did you learn?
● How did it feel?
What is a stand-up meeting?
Daily team-meetings to make commitments to
[fellow] team members. The daily commitments
allows participants to know about potential
challenges as well as to coordinate efforts to
resolve difficult and/or time-consuming issues.
– Wikipedia
Agile Values?
● Individuals and interactions over processes
and tools
● Working software over comprehensive
documentation
● Customer collaboration over contract
negotiation
● Responding to change over following a plan
http://agilemanifesto.org/
Agile Principles?
#2 #4
#6 #11
Why do stand-up meetings work?
● Frequent face-to-face
syncronisation of the team to the
work and product direction
Why do stand-up meetings work?
● Team self-organises to solve issues – asking for and
offering help
● “Kill the monster while it’s small”
Why do stand-up meetings work?
● Daily comms within, into,
and out of the team
● Trigger for before and after
comms
Why do stand-up meetings work?
● Make progress visible – motivation and
momentum
Why do stand-up meetings work?
● Team sharing and bonding
Slow down to go faster
“If you want me to speak for two minutes you
give me a notification of two weeks; if you want
me to speak for five minutes, I should have a
notification of one week, but if you want me to
talk all day, here I am.”
– Anonymous
Host Leadership
by Mark McGerow & Helen Bailey
www.hostleadership.com
Who hosts your team?
Initiator
● How did your self-organising team decide to
have a daily stand-up?
● Did everyone give consent?
● Get things moving – small steps
Inviter
● Invite the team to participate
● Anyone else with work on the wall
● Everyone welcome to attend, listen and
possibly contribute
Space Creator
● Where are you having your stand-up?
● Ok for the number of people?
● Materials?
● Creative, emergent, problem solving space?
Space Creator
● Can the team customise their space?
● Proximity to other teams?
● Virtual space – video screens, standing height
● What messages is your space conveying?
Space Creator - Wall
● Virtual teams – duplicated wall or software wall
● Is all work on the wall?
● How easily can you adjust your wall?
Gatekeeper
● What time?
● Signals to start & end meeting. Other rituals?
● On topic or take offline
● Welcome and introduce visitors
Connector
● Asking for help – offering connections
● Dependencies – double-linking?
● Personal updates
Co-Participant
Basic Stand-Up format
Scrum Format
● Round robin
● Answer 3 questions:
– What did I do yesterday?
– What am I planning for today?
– Any blockers?
Variations
● What did I do or learn yesterday that is
important or interesting to the team?
● What am I going to do today, and whom do I
need to collaborate with?
● What's preventing me from working intelligently
and efficiently towards the team's goals?
Ref: Rob Myers
Variations
What happended since the last meeting that
you didn't expect?
Ref: Elise Keith, Lucid Meetings
Walking the Wall
● Work across the wall from right
to left e.g.
– New cards in Done
– Cards in QA
– Cards in Doing
– New cards
Summary of Benefits
Next Steps
References
● It's Not Just Standing Up: Patterns for Daily Standup
Meetings – Jason Yip
● Consent based decision making – Bernhard Bockelbrink
and James Priest

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How to Host a Successful Agile Stand-up Meeting.

  • 1. How to Host a Successful Stand-Up Meeting Rod Sherwin Solutioneer, Model Thinking @RodSherwin https://au.linkedin.com/in/rodsherwin
  • 2.
  • 3. Quick Update – 1 mins in total ● What did you do on the weekend? ● What will you do at work tomorrow?
  • 4. Quick Update - Debrief ● What did you experience? ● What did you learn? ● How did it feel?
  • 5. What is a stand-up meeting? Daily team-meetings to make commitments to [fellow] team members. The daily commitments allows participants to know about potential challenges as well as to coordinate efforts to resolve difficult and/or time-consuming issues. – Wikipedia
  • 6. Agile Values? ● Individuals and interactions over processes and tools ● Working software over comprehensive documentation ● Customer collaboration over contract negotiation ● Responding to change over following a plan http://agilemanifesto.org/
  • 8. Why do stand-up meetings work? ● Frequent face-to-face syncronisation of the team to the work and product direction
  • 9. Why do stand-up meetings work? ● Team self-organises to solve issues – asking for and offering help ● “Kill the monster while it’s small”
  • 10. Why do stand-up meetings work? ● Daily comms within, into, and out of the team ● Trigger for before and after comms
  • 11. Why do stand-up meetings work? ● Make progress visible – motivation and momentum
  • 12. Why do stand-up meetings work? ● Team sharing and bonding
  • 13. Slow down to go faster “If you want me to speak for two minutes you give me a notification of two weeks; if you want me to speak for five minutes, I should have a notification of one week, but if you want me to talk all day, here I am.” – Anonymous
  • 14. Host Leadership by Mark McGerow & Helen Bailey www.hostleadership.com
  • 15. Who hosts your team?
  • 16. Initiator ● How did your self-organising team decide to have a daily stand-up? ● Did everyone give consent? ● Get things moving – small steps
  • 17. Inviter ● Invite the team to participate ● Anyone else with work on the wall ● Everyone welcome to attend, listen and possibly contribute
  • 18. Space Creator ● Where are you having your stand-up? ● Ok for the number of people? ● Materials? ● Creative, emergent, problem solving space?
  • 19. Space Creator ● Can the team customise their space? ● Proximity to other teams? ● Virtual space – video screens, standing height ● What messages is your space conveying?
  • 20. Space Creator - Wall ● Virtual teams – duplicated wall or software wall ● Is all work on the wall? ● How easily can you adjust your wall?
  • 21. Gatekeeper ● What time? ● Signals to start & end meeting. Other rituals? ● On topic or take offline ● Welcome and introduce visitors
  • 22. Connector ● Asking for help – offering connections ● Dependencies – double-linking? ● Personal updates
  • 25. Scrum Format ● Round robin ● Answer 3 questions: – What did I do yesterday? – What am I planning for today? – Any blockers?
  • 26. Variations ● What did I do or learn yesterday that is important or interesting to the team? ● What am I going to do today, and whom do I need to collaborate with? ● What's preventing me from working intelligently and efficiently towards the team's goals? Ref: Rob Myers
  • 27. Variations What happended since the last meeting that you didn't expect? Ref: Elise Keith, Lucid Meetings
  • 28. Walking the Wall ● Work across the wall from right to left e.g. – New cards in Done – Cards in QA – Cards in Doing – New cards
  • 31.
  • 32. References ● It's Not Just Standing Up: Patterns for Daily Standup Meetings – Jason Yip ● Consent based decision making – Bernhard Bockelbrink and James Priest