Never Use a USB Key Again: How to Manage your Files in the Cloud

1. Dawson College Pedagogical Day – October 18th, 2013
Never Use a USB Key Again:
How to Manage your Files in the Cloud
Rafael Scapin, Ph.D.
Coordinator of Educational Technology
Office of Instructional Development
Dawson College

2. Storing Information

3. Copyright (C) Warner Bros. Television
Problems With USB Keys / Flash Drives
Source: http://www.youtube.com/watch?v=tkfOYtaumew

4. What’s The Cloud?
Cloud Computing means storing and accessing data and
programs over the Internet instead of your computer's
hard drive.

6. Popular Cloud Storage Platforms

7. Popular Cloud Storage Platforms
Online Storage & Sharing Websites
2 Gb for free. 500 MB for each
referral person up to 18 GB
(free). $99/year for 100 Gb.
10 Gb for free. $60/year for 100
Gb
15 GB for free. $4.99/month for
100 Gb.

8. Popular Cloud Storage Platforms
Online Storage & Sharing Websites
5 Gb fro free. 500 MB for each
referral person up to 32 GB
(free). $9.99/month for 100 Gb
5 Gb for free. 10 additional GB
(15 GB total): $20/year
7 GB (free)
(25 GB for existing users prior to
April 22, 2012)
10 Gb for free. “Infinite space”
for $99/year

9. How Safe is it?
Dropbox uses modern encryption methods to both
transfer and store your data.
Secure Sockets Layer (SSL) and AES-256 bit
encryption.
Two-step verification is available for an extra layer of
security at login.
You can choose to receive security codes by text
message or apps.

10. How Safe is it?

11. Why Using Cloud Storage?
Traditional Way to Exchange Files
E-Mail

12. Why Using Cloud Storage?
Exchanging Files in the Cloud

13. Why Using Cloud Storage?
Exchanging Files in the Cloud: Multiple Devices

14. Why Using Cloud Storage?
Cloud Storage Platforms Create Folders on your Computer

15. Why Using Cloud Storage?
Dropbox File Folder (on your Computer)

16. Why Using Cloud Storage?
Dropbox Folders on the Web

17. Why Using Cloud Storage?
Box.net Folders on the Web

18. Why Using Cloud Storage?
Google Drive Folders on the Web

19. Why Using Cloud Storage?
Google Drive – Sharing Files/Folders

20. Why Using Cloud Storage?
Google Drive – Synchronous Editing
Source: http://youtu.be/A7y7NafWXeM

21. Why Using Cloud Storage?
Dropbox: Sharing Files / Folders

22. Why Using Cloud Storage?
Sharing Files in Moodle
Advantage
Files
are
updated
automatically in Moodle
after you make any
changes in the original
one in Dropbox!

23. Store Students’ Documents Online
Storing Assignments & Sending Feedback

24. Store Students’ Documents Online
3-Party Websites: DropitTome
DROPitTOme allows you to
receive files from anyone to
your Dropbox account.
http://dropitto.me/
CONS: No way to specify an upload folder – all uploads go
into a Dropitome folder inside your Dropbox folder
No way to embed the upload form into class website, blog, or
wiki

25. Store Students’ Documents Online
3-Party Websites: Send to Dropbox
Incredibly simple to use. Just attach the
app to your Dropbox account and
you're set
Students just have to attach the file
they want to send to you and it
magically appears in your Dropbox
folder, accessible from ANY of your
devices
http://sendtodropbox.com/
Ability to specify the folder that the
files are saved to. Folders can contain
the From address, subject or the date
Will also automatically unzip archived
files for you
Can be used from an iPad or other
tablet device

26. Store Students’ Documents Online
3-Party Websites: JotForm
JotForm is a WYSIWYG form editor
in the browser.
They have recognized a need for a
way to easily upload to DropBox and
have created a custom form and
setup procedure for DropBox that is
just flat out awesome.
http://www.jotform.com/dropbox/

27. Store Students’ Documents Online
3-Party Websites
All thre services offer a fantastic way to allow your students
to send their digital work directly to your Dropbox folder for
collection.
If you’re looking for something incredibly quick and
simple, DropItTo.me would be the way to go.
If you’d like to specify the folder that your files are sent
to, then send to dropbox would be your choice.
If you would like an embeddable, completely customizable
form for your students to upload their work, then JotForm is
for you.

28. Searching Different Cloud Services
CloudMagic: Fast search across
Dropbox, Box, Google
Drive, iCloud, SkyDrive, Gmail, Evernote, Facebo
ok, Twitter and much more.
http://cloudmagic.com
Source: http://youtu.be/F1tH-S2HjGg

29. Searching Different Cloud Services
Manage all your clouds from one login with services
like: Dropbox, Box, SkyDrive, Google
Drive, SugarSync, Picasa, Amazon S3, FTP sites
and WebDav drives...all from one simple app.
http://otixo.com

30. Searching Different Cloud Services

31. Questions

32. Contact Me
Rafael Scapin, Ph.D.
rscapin@dawsoncollege.qc.ca
rscapin
1404
DawsonITE Blog
http://dawsonite.dawsoncollege.qc.ca