This document provides an overview of workshops, including types of workshops, planning and preparation, activities, workshop environments, handling questions, the role of the facilitator, and measuring success. It discusses kickoff, exploratory, and decision-making workshops. It emphasizes the importance of preparation, such as creating detailed agendas and practicing. Effective facilitation techniques are outlined, like establishing question rules and knowing the topic. Measuring the workshop's success through feedback is also recommended. The overall message is that workshops require planning and facilitation skills to be effective events for collaboration.
6. Sound Familiar?
Let’s whiteboard
this out...
I’ll schedule a
quick brainstorm...
We’ll plan a
working session...
Can we sketch
out some ideas
together?
15. Every Workshop Deserves an Agenda
"I've often found, though, that
deserving and happening don't
always necessarily go together."
-Tasslehoff Burrfoot
22. Orchestration is Key
• What, When, Where, Etc.
Prepare the workshop-specific details
• Follow-Up
Collecting & distributing outcomes
• Structure & Timing
Planning the Activity / Activities
• Organize the Attendees
Getting the right people, place, time
24. - Russ Unger
- Scott Berkun
How to Prepare
• UX-Type methods; rapid prototyping
• Rough outline & slides; practice
• Iterate at challenge areas
• Repeat until no changes needed
- Christina Wodtke
• Get your content out quickly
• Fix the things that are vague
• Remove needless content
• Tighten up; get the story right
• Get ideas out without a filter
• Assess; add where necessary
• Cut without mercy
• Repeat. Repeat. Repeat.
25. Elements of a Workshop
• People
• Timeline
• Agenda
• Environment
• Materials
• Supplies
• Presentation (if needed)
• Goals
• Outcomes
• Samples
26. So What?
How does this all relate to the larger picture?
• What do we accomplish?
• What do we gain/save?
• Why did we spend this time together?
- Dr. Arthur P. Doederlein
40. Preparing is
• UX-Type methods; rapid prototyping
• Rough outline & slides; practice
• Iterate at challenge areas
• Repeat until no changes needed
- Scott Berkun
- Christina Wodtke
• Get your content out quickly
• Fix the things that are vague
• Remove needless content
• Tighten up; get the story right
• Get ideas out without a filter
• Assess; add where necessary
• Cut without mercy
• Repeat. Repeat. Repeat.- Russ Unger
Practicing
54. Do Do Do!
• Establish Q&A Rules Upfront
• Know Your Topic
• Repeat the Question
• Incentivize
• Be Aware of the Time
• Continue the Conversation Later
Do Not Not Not!
• Fear Not Knowing an Answer
• Relinquish Control
• Answer Everything RIGHT NOW
• Fight, Argue, Battle, Rage
• Feel Forced to Do Q&A
• Fear Owning a Mistake
56. Facilitators Do These Things:
• Define the Teams
• Define the Goal(s)
• Define the Task(s)
• Keep the Task on Track
• Keep the Task on Time
• Provide Guidance
• Provide Focus
• Avoid Contributing Unless
Required; Guides Through
Group
• Provides a Framework
• Follows Agenda