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Access
The New (old) Thing for SharePoint
Ruven Gotz – Director, Avanade
About me

@ruveng
spinsiders.com/ruveng
ruven.gotz@avanade.com
Ruven Gotz
Buy the Book (or Kindle):
http://amzn.to/JnxlcC
A little history
Microsoft Certified
Trainer for Access
Teaching development
in Access Basic
Doing independent
consulting ...
It was capable of a lot
But it was a dangerous tool
IT Guys hated it
Ugly data entry forms
(This is one of the better ones)
Backup often planned
But recovery: Not reliable
Mission Critical Data: Lost!
Microsoft went back to the
lab…
Access 2010
What was the goal?
Industrialize it…
Tried to use SP as the
database
A real breakthrough (hopefully)
Turned out weak
Who is the target audience?
My Assumptions
• We are looking at Access as a power-user tool
• We are not looking at manipulating the underlying
code fo...
Microsoft went back to the
lab…

AGAIN
Access 2013
A new architecture
Classic Desktop
Architecture

Jet Desktop Database
File Based
Requires Access or Access Runtime

Access...
The new architecture
View and Edit Data

Database Design

Advanced Reporting & Integration
•
•
•
•
•

Desktop Access Repor...
The new layout structure

2. Choose view

1. Choose table
3. Search and filter
4. Add and edit items

Presents a polished,...
Access services on Office 365
O365
Browser
Browser
Browser

runtime

Web app 1
Web app 2

design

Web app 3
Access IDE

…
...
Access services on premises
SP On Prem
Browser
Browser
Browser

runtime

Web app 1
Web app 2

design

Web app 3
Access IDE...
Getting Access Services setup
on-prem is REALLY, REALLY
HARD
Getting Access Services to
work in Office 365 is
REALLY, REALLY EASY
Let’s do a walkthrough
• What’s it like to interact with Access Services
• What are the pluses
• What are the limitations
A brief glimpse at a custom
app
• Tracking the boats and races at the yacht club.
Customization example
What is good about Access?
• Microsoft has created a really slick tool
• They tried to protect the user from him or hersel...
What are the downsides
• Very difficult to change things from the Microsoft
design template
• The pre-built items have cap...
My hope:
Squeeze some additional juice out of
SP
• Access would be a great ‘form builder’ tool
for power users, allowing t...
Meeting the
burden:
• I said to you up-front:
In today’s talk, I am
examining the likelihood
that you will want to use
Acc...
Sorry
• No
Conclusions
• I contacted a few MVP’s and others and asked
them: Do you see great use-cases for Access
Services in SharePo...
But
• Don’t lose faith
• Microsoft is hearing us
• The ‘cadence’ of delivery
is changing
• New SP capabilities &
features ...
@ruveng
spinsiders.com/ruveng
ruven.gotz@avanade.com
Ruven Gotz

Download this deck from:
www.slideshare.net/ruveng

Speci...
Thank you for your attention!
This presentation will be available on the Vancouver
SharePoint Summit web site a few days a...
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing
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SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing

Is the new Access Services in SharePoint 2013 a great new tool for creating forms based solutions in SharePoint? This talk takes you through the good, the bad and the ugly.

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SharePoint Summit 2013 - Vancouver - MS Access 2013 - The new (old) thing

  1. 1. Access The New (old) Thing for SharePoint Ruven Gotz – Director, Avanade
  2. 2. About me @ruveng spinsiders.com/ruveng ruven.gotz@avanade.com Ruven Gotz
  3. 3. Buy the Book (or Kindle): http://amzn.to/JnxlcC
  4. 4. A little history Microsoft Certified Trainer for Access Teaching development in Access Basic Doing independent consulting with Access Solutions
  5. 5. It was capable of a lot
  6. 6. But it was a dangerous tool
  7. 7. IT Guys hated it
  8. 8. Ugly data entry forms (This is one of the better ones)
  9. 9. Backup often planned
  10. 10. But recovery: Not reliable
  11. 11. Mission Critical Data: Lost!
  12. 12. Microsoft went back to the lab…
  13. 13. Access 2010
  14. 14. What was the goal?
  15. 15. Industrialize it…
  16. 16. Tried to use SP as the database
  17. 17. A real breakthrough (hopefully)
  18. 18. Turned out weak
  19. 19. Who is the target audience?
  20. 20. My Assumptions • We are looking at Access as a power-user tool • We are not looking at manipulating the underlying code for Access • In today’s talk, I am examining the likelihood that you will want to use Access to build solutions or to release to your power users to take the load off of IT
  21. 21. Microsoft went back to the lab… AGAIN
  22. 22. Access 2013
  23. 23. A new architecture Classic Desktop Architecture Jet Desktop Database File Based Requires Access or Access Runtime Access Services Architecture SQL Server Database Runs in Browser Redistributable as an App
  24. 24. The new architecture View and Edit Data Database Design Advanced Reporting & Integration • • • • • Desktop Access Reports Excel Power View Crystal Reports Custom Websites (.NET, PHP, etc.)
  25. 25. The new layout structure 2. Choose view 1. Choose table 3. Search and filter 4. Add and edit items Presents a polished, consistent interface. But flexible?
  26. 26. Access services on Office 365 O365 Browser Browser Browser runtime Web app 1 Web app 2 design Web app 3 Access IDE … SQL Azure
  27. 27. Access services on premises SP On Prem Browser Browser Browser runtime Web app 1 Web app 2 design Web app 3 Access IDE … SQL Server
  28. 28. Getting Access Services setup on-prem is REALLY, REALLY HARD
  29. 29. Getting Access Services to work in Office 365 is REALLY, REALLY EASY
  30. 30. Let’s do a walkthrough • What’s it like to interact with Access Services • What are the pluses • What are the limitations
  31. 31. A brief glimpse at a custom app • Tracking the boats and races at the yacht club.
  32. 32. Customization example
  33. 33. What is good about Access? • Microsoft has created a really slick tool • They tried to protect the user from him or herself • Very structured page layouts • It uses SQL Server for back-end safety, management and performance  HUGE • Comes with a bunch of pre-built objects that can be very quickly snapped together and slightly modified • It RUNS in most BROWSERS  HUGE
  34. 34. What are the downsides • Very difficult to change things from the Microsoft design template • The pre-built items have capabilities that are very difficult to figure out: Creating your own custom entities has limitations • You can’t read/write to SharePoint lists (read-only) • Can’t run SP workflows, can’t send an email from an action
  35. 35. My hope: Squeeze some additional juice out of SP • Access would be a great ‘form builder’ tool for power users, allowing them to create good looking forms with relational lookups, enhanced validation, parent-child relationships, etc.
  36. 36. Meeting the burden: • I said to you up-front: In today’s talk, I am examining the likelihood that you will want to use Access to build solutions or to release to your power users to take the load off of IT
  37. 37. Sorry • No
  38. 38. Conclusions • I contacted a few MVP’s and others and asked them: Do you see great use-cases for Access Services in SharePoint? • It’s too disconnected from SharePoint • It’s too unintuitive for power users to figure out without wasting a lot of time • As is, it’s just not ready to be a broad-based enduser or even power-user tool for
  39. 39. But • Don’t lose faith • Microsoft is hearing us • The ‘cadence’ of delivery is changing • New SP capabilities & features are rolled out all the time • I am hopeful that Access will, in the not too distant future, be the tool we always hoped
  40. 40. @ruveng spinsiders.com/ruveng ruven.gotz@avanade.com Ruven Gotz Download this deck from: www.slideshare.net/ruveng Special thanks to: Reza Alirezai, Laura Rogers and other unnamed experts for help and insight in the creation of this deck
  41. 41. Thank you for your attention! This presentation will be available on the Vancouver SharePoint Summit web site a few days after the event.

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