1. Short Proposal for PITAD Research Repository
Introduction: In response to emerging practices in the area of scholarly communication, such as
the increasing significance of open access protocols and a general acceptance of the benefit of
sharing the results of publicly funded research, a publicly accessible Research Repository is
direly needed for PITAD to store and distribute the research outputs of the institution. In this
way, the Repository will support the PITAD’s plan to enhance public awareness of its research
and development activities. Nationally and internationally, Academic, Research and Training
Institutes are establishing web-based repositories in recognition of changing needs.
Background: Administration of PITAD proposed the establishment of an institutional
repository.
Mission: The PITAD’s Research Repository will collect and organize, preserve and disseminate,
in digital format, the products of PITAD’s research enterprise, thereby increasing the visibility
and impact of the institution’s contribution to knowledge. As an archive, it is also committed to
the long-term retention of, management, of and access to the files deposited within it.
Process: Director Research deposit copies of their authored works. This process of self archiving
is a supplementary activity to formal publication, not a substitute for it. Administration of the
institute will check publisher copyright policies and correspond with publishers to request
permission to store and display previously issued work. The Administration of the institute is
also responsible for:
• Technical and system management
• Marketing, content recruitment, training and advocacy
• Storage and preservation.
Structure of the Repository: The Repository website mirrors the organizational structure of the
institution. Research sub-groups may establish sub-collections.

2. How it works: The site is registered with Google and other academic services and all new
submissions to the archive are automatically harvested by these services. This ensures that an
open web search will uncover Repository content that correspond to associated search terms.
Alternatively, someone brows website may search across the archive or navigate through the
content of the Repository by Search or Brows by Title, Author, Subject or Keywords.
What types of material may be submitted?
The following types of content will be typically found in PITAD’s Research Repository:
• Journal articles
• Book chapters
• Conference and workshop papers
• Research and technical reports
• Multimedia (audio and video) content
• Posters
• Working papers
• Datasets.
• Institutional Templates
Preservation: The Repository software primarily supports non-proprietary file formats (pdf, xls,
docs, ppt, jpg, odf, etc) and staff will convert files into these formats. Because the code for the
open formats permits emulation, the files may more easily be migrated to updated versions once
earlier formats are superseded.
Benefits:
• Capturing the intellectual capital of PITAD
• Showcasing PITAD research enterprise to promote collaborative opportunities
• Exposing our institution’s intellectual output to researchers around the world who would
not have access to it through traditional channels
• Providing optimal access to the results of publicly funded research
• Increase in citation counts to our intellectual output
• Better services to PITAD’s learning community
• New services to learning communities beyond our institution
• Contributing to the reform of the scholarly communication and publishing
• More effective flows to the industrial sector, thereby reducing cost of R&D

3. • Reduction in the amount of time between discovery and dissemination of research
findings
• Centralized body of research aids institutional decision making
• Full text searching promotes insertion of local knowledge into teaching
• Reduction in copyright costs for course packs