• Overview of Microsoft Office-2010
• Introduction to Word-2010
• File Option
• Home Tab
• Insert Tab
• Reference Tab
• View Tab
• Page Formatting
Overview Of Microsoft Office-2010
• Microsoft Office 2010 (codenamed Office 14) is a version of the Microsoft Office productivity
suite for Microsoft Windows. It is the successor to Microsoft Office 2007 and the predecessor to
Microsoft Office 2013. Office 2010 includes extended file format support, user interface
improvements, and a changed user experience. A 64-bit version of Office 2010 is available, but
not for Windows XP or Windows Server 2003. It is the first version of the productivity suite to
ship in both 32-bit and 64-bit versions.
• On April 15, 2010, Office 2010 was released to manufacturing; the suite was subsequently made
available for retail and online purchase on June 15, 2010. Office 2010 is the first version to
require product activation for volume licensing editions. Unlike previous versions of the
productivity suite, every application in Office 2010 features the ribbon as its user primary user
interface. Mainstream support ended on October 13, 2015; extended support ends on October
• Office 2010 marks the debut of Office Web Apps, online versions of Word, Excel, PowerPoint, and
OneNote that work in web browsers. Office Starter 2010, a new edition of Office, replaced the
low-end home productivity software, Microsoft Works. Office Mobile 2010, an update to
Microsoft's mobile productivity suite, was released on May 12, 2010 as a free upgrade from the
Windows Phone Store for devices running Windows Mobile 6.5 and a previous version of Office
• As of December 31, 2011, approximately 200 million licenses of Office 2010 have been sold.
Microsoft reportedly discontinued sales of Office 2010 on January 31, 2013.
• Office 2010 is the last version of Microsoft Office to run on Windows XP, Windows Server 2003,
Windows Vista and Windows Server 2008, as its successor, Office 2013, does not support these
1 Use the Windows Start button
2 Use a desktop shortcut
3 Used Most Frequently Used Programs on left
side of Start Menu
4 Right-click a Word document and left-click to
5 Double-click a document already created in
• The Quick Access
Toolbar provides us
with access to
frequently use. By
default Save, Undo and
Redo appear in the tool
• Title Bar displays the
title of document on
which we are currently
• Microsoft brought back
the File tab with Office
2010. (Office 2007 had
a Microsoft Office
button for file
• By this tab we can save,
open, close and use
many other options.
• Depending upon the
action you are taking,
the insertion point can
take on many different
forms. When you are
inserting text, it is an I-
• Horizontal & Vertical rulers are used
to align text, graphics, tables and
other contents in document.
• The Ruler may or may not be turned
on. If you don’t see the Ruler, click on
the View Tab.
• Then click beside Ruler. This will turn
• The ruler above shows a 6.5-inch
Just like with any program (including Internet Explorer), the Scroll Bars
allow you move left to right or up and down.
Moves the window up or down
Moves the window left to right
Vertical Scroll Bar
Horizontal Scroll Bar
Five different views are available
(shown above, left to right
• Print Layout
• Full Screen Reading
• Web Layout
• The Zoom Slider enlarges
the current view to read
what is on the screen. It
DOES NOT change text size
• The Microsoft Office Clipboard allows us to
copy multiple text and graphical items from
Office document or other programs and
paste them into other office document.
Format Painter is a multi-
step process. We can
select the text whose
format we want to use
and then click the Format
Painter button, that
copies the format to the
Ctrl + Shift + C
Cut, Copy and Paste
The cut, copy and paste
commands allow us to
copy or remove an item
from one place and put it
Shortcut key :-
Cut:- Ctrl + X
Copy:- Ctrl + C
Paste:- Ctrl + V
When a styled piece of text is copied, Paste
Preview in Word 2010 gives us a variety of
Keep Source Formatting
Keep Text Only
Font:- It Specifies the text font.
Font Style :- This specifies font style i.e.,
Font Size:- It specifies font size in points.
Font Color:- It specifies the color of the
Underline:- Enable the user to underline
selected text and color the underline.
• Bullets & Numbering:- The lists in MS Word-
2010 allow us to format and organize text
with numbers, bullets or in an outline.
• Sort:- We can quickly and easily sort the text
of bulleted or numbered list alphabetically or
numbers in sequence.
• Alignment:- It align the text to left, right or
• Indentation:- It determines the distance of
paragraph from margin.
• Styles are an efficient way to define the
appearance of various text elements in our
document (e.g., heading, captions, body
• Templates allow us to apply preformatted
styles to an entire document.
This helps in Find, Replace the any word in
I. Cover Page:- Word 2010 makes it easy for
us to customize the look of our documents
with cover page option.
II. Blank Page:- Insert blank page in document.
III. Page Break:- Word 2010 inserts a page
break when we reach the end of the
• Insert Table:- Insert the table through gallery of
preformatted tables or through insert table
• Draw Table:- We can draw complete table as per
our specification through this feature.
• Excel Worksheet:- By this option we can enjoy
all the feature of MS Excel in word document.
• Apart from these we can design the tables, color
them and format them using Table tools
appearing after inserting a table.
• Picture:- This enables user to insert picture in word
document and format them.
• ClipArt:- ClipArt is a collection of images, both line &
art pictures, that we are free to use in word Picture.
• Shapes:- We can add one or multiple shapes to our
document it includes, geometric shapes.
• Smart Art:- Smart Art graphic is visual representation
of our information that we can quickly and easily
create choosing from different layouts.
• Chart:- In MS WORD-2010, we can insert many kind
of data chart an d graphs, such as pie chart Etc.
• Helps user to insert hyperlinks, cross references
and bookmarks so that one can quickly return to
a specific part of document.
• Hyperlinks is a reference in document to an
external or internal piece of information.
• Bookmark identifies a location or a selection of
text that we name and identify for future
• Cross Reference within the text may refer the
reader from one part of document to another.
• This helps in inserting text or graphics in headers
and footers. For example – page numbers, time and
date, a company logo, the document title or file
name, or the author's name. These are areas in the
top, bottom, and side margins of each page in a
Header & Footer
• Text Group:- This provides options for working with
WordArt, Quick Parts, Drop Caps, Text boxes, Signature line,
Date and Time etc.
• Symbols and Special Characters:- This provides option for
working with Special characters are punctuations, spacing, or
typographical characters that are not generally available on
the standard keyboard.
Text & Symbol Group
allows to add
Drop Cap are
begin the first
paragraph of a
origin of our
adding a digital
Insert Date &
Object can be
created as a
from any program
1. Table of Content:-Table of Contents provides a gallery of automatic table
of contents styles.
2. Footnotes:-To insert a subsequent Footnote/endnote, press CTRL + ALT + F
or CTRL + ALT + D respectively. By default, Word places footnotes at end of
each page and endnotes at the end of the document
3. Citations & Bibliography:- Citation is a reference to a published or
unpublished source and Bibliography is list of sources, usually placed at
the end of a document, that one has consulted or cited in creating the
4. Captions:- A caption is a numbered label, we can add to a figure, a table,
an equation, or another object.
5. Index:-An Index lists the terms and topics that are discussed in a
document, along with the pages that they appear on. To create an index,
we mark the index entries by providing the name of the main entry and the
cross-reference in our document, and then the index is built.
6. Table of Authorities:-TA lists the references in a legal document, along with
the numbers of the pages the references appear on.
1. Table of Contents 2. Footnotes
3. Citations & Bibliography 4. Captions
5. Index 6. Table of Authorities
2 3 4 5 6
1. It is a default
document view that
shows doc. in a form
similar to how it will
look in print,
1 2 3 4 5
2. This is for onscreen reading and
proofing that allows us to highlight
and insert comments but limits our
ability to type into the document.
3. This view shows how the
page will look as a web page.
4. This view
allows us to
5. This view focuses on text, Page breaks are shown as a
dotted line, and headers and footers aren’t shown at all.
1. A tool for setting
margins and tabs, the
ruler spans the top of
2. Are helpful if we are placing
images But not if we are working
with text only
3. This is an alert bar that
appears only when a
document poses a potential
5. Helpful for
4. This shows an outline of our document’s headings on
the left of the window and helps us visualize a
The Options in View Tab are:
3. One Page
4. Two Pages
5. Page Width
1. This opens new window
that shows document we
are currently working in,
allowing us to view two parts of the same document
2. This arranges multiple windows so we can view
them at the same time.
3. This does same thing as New Window, but it fits two
views of our document into one window.
4. This arranges two windows next to each other.
5. This is used in the case when we scroll in
one window in side-by-side view, the other
window scrolls the same amount, making it
easy to compare two documents.
6. This resets the position of the current
window in use.
7. It is used to switch between different
• Macro is an advanced feature that speeds up editing or formatting by enabling a
user to record sequences of menu selections that we choose so that a series of
actions can be completed in one step.
Typical uses for macros are:
• To speed up routine editing and formatting.
• To combine multiple commands.
• To automate a complex series of tasks.
1. A Document Theme is a set of
formatting choices that include a set
of theme colors, a set of theme fonts
(including heading and body text
fonts), and a set of theme effects
(including lines and fill effects). When
applying a Theme we can choose to
apply only one, or any number of
2. Theme Colors contain four text
and background colors, six accent
colors, and two hyperlink colors.
3. Customize Theme Fonts contain
a heading font and a body text font.
4. Theme Effects are sets of lines and fill effects to be used in the
Customize a Theme
Apply Theme in a
1. Margins These define the amount of white
space that appears at the top, bottom, left, and
right edges of our document.
2. Orientation One can choose either
Portrait (vertical) or Landscape
(horizontal) orientation for all or part of
3. Paper comes in a variety of sizes.
Default Settings is 8 ½ *11 paper.
5. One can insert a manual page break in
a document and even can set options to
control where Word positions automatic
4. Columns:-These help to separate sections
of document when creating a Newsletter
7. One can use the Hyphenation feature to insert optional or non-breaking
hyphens and set maximum amt. of space allowed between a word and the right
6. Add Line Numbers in the margin
alongside of each line of the
1. A watermark is a translucent
image that appears behind the
primary text in a document
2. Page Color enables user to fill the
3. To border the page.
Page Background Group
1. Indent : To set the distance of
the paragraph from either the
left or the right margin.
2. Spacing : The vertical space between
the lines of text in a paragraph.
1. To wrap text around a Picture or Drawing
object or Table etc.
2. Change the way text wraps around the
3. Bring the selected object forward
so that it is hidden by fewer objects
that are in front of it
5. Show the Selection Pan to help to
select objects and change their order and
4. Bring the selected object Backward so
that it is hidden by fewer objects that are in
front of it
7. Group objects together so that they
can be treated like as one object.
6. Align the edges of multiple
2 3 4 5 6
8. Rotate or flip the selected objects.
1 2 3 4 5
This group has the following options:
1. Create 4. Preview Results
2. Start Mail Merge 5. Finish
3. Write & Insert Fields
Address on the envelope can be printed, as well as
saved so that we can reuse it. Word stores the
address to insert the return address in an envelope,
label, or other document.
2. Bring the selected object Backward so
that it is hidden by fewer objects that are in
front of it
• We use mail merge when we want to create a set of
documents, such as a form letter that is sent to many
customers or a sheet of address labels.
• A set of labels or envelopes : The return address is the same
on all the labels or envelopes, but the destination address is
unique on each one.
•A set of form letters, e-mail messages, or faxes :The basic
content is the same in all the letters, messages, or faxes, but
each contains information that is specific to the individual
recipient, such as name, address, or some other piece of
•A set of numbered coupons: The coupons are identical except
that each contains a unique number.
Mail Merge Group
Mail Merge Group
Command Groups for
Mail Merge are:
1. Start Mail Merge
2. Write & Insert Fields
3. Preview Results
The mail merge process entails following steps:
(I) Set up the main document. It contains text and graphics that are the same for
each version of the merged document.
(ii) Connect the document to a data source. A data source is a file that contains
information to be merged into a document.
(iii) Refine the list of recipients or items. Word generates a copy of the main
document for each item, or record, in the data file. Example - In a mailing list, we can
generate copies for only certain items in our data file or choose which items
(records) to include.
(iv) Add placeholders, called mail merge fields, to the document. When we perform
the mail merge, The mail merge fields are filled with information from our data file.
(v) Preview and complete the merge. We can preview each copy of the document
before we print.
Mail Merge Group
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