1.
Managing
Your Time

2.
“One person’s success doesn't arise from having more or less
time than other people.
Success in your professional (and personal) life is the result of
the way you use the time you have available.”

3.
What is Time Management?
Principles, practices, skills, tools, and systems working
together to help you get more value out of your time
with the aim of improving the quality of your life
• Controlling the use of your most valuable (and
undervalued) resources
• Helps you work smarter to accomplish your work more
easily and rapidly
• Teaches you about balancing your time appropriately
• Uses the time you have available more effectively
• It isn’t necessarily about getting lots of stuff done,
because much more important than that is making sure
that you are working on the right things, the things that
truly need to be done

4.
What is Time Management?
• Smart time managers know that there is much more to do than
anyone could possibly accomplish. So instead of trying to do it
all, smart time managers are very picky about how they spend
their time
• They choose to focus and spend their time doing a few vital
projects that will really make a difference, rather than spending
all their time doing many trivial things that don't really matter
all that much
• If you become a good time manager, you’ll not only get a lot
more done in less time, but you’ll feel more relaxed, focused
and in control of your life

5.
Why is Time Management Important?
• To be successful in life
• To successfully manage your priorities and reach your goals
• To Know what you can and can't do within the time you have
• To prioritise tasks and do the most important and urgent one’s first
• To control your time and realistically structure your schedule to
help you become more effective and productive
• Time is a very special resource in that you cannot store it or save it
for later.
• It helps you use the time that you do have in better ways
• You need time to get what you want out of life
• You can accomplish more with less effort
• Helps you to make conscious choices so you can spend more of
your time doing things that are important and valuable to you

6.
What are the Consequences
of Poor Time Management?
• Wasted Time
• Missed Deadlines
• Poor Quality Work
• Strained Relationships
• Lack of Focus
• Disorganised
• Overlooking Details

7.
Signs of Poor Time Management
• Tiredness
• Frustration
• Difficulty concentrating
• Irritability
• Rushing
• Failing to communicate
• Doing too much
• Forgetting
• Bored
• Inconsistent behaviour
• Arguing
• Criticising
• Moaning
• Loss of sleep
• Missing deadlines
• Overlooking details
• Making mistakes

8.
Benefits of Time Management?
• Achieve more
• Less (self-inflicted) pressure
• Better planning
• Better health
• Better to know/be with
• More considered views
• In control
• Better allocation of task
• Your team respect you
• Things get done
• Improved communication
• Less fire-fighting
• Improved self-confidence
• Increased energy
• Get a sense of achievement
& peace of mind
• Increased productivity

9.
15 Best Time Management Tips
1. Write things down
A common time management mistake is to try to use your memory
to keep track of too many details leading to information overload.
Using a to-do list to write things down is a great way to take control
of your projects and tasks and keep yourself organised.
2. Prioritise your list
Prioritising your to-do list helps you focus and spend more of your
time on the things that really matter to you. Rate your tasks into
categories.

10.
15 Best Time Management Tips
3. Plan your week
Spend some time at the beginning of each week to plan your
schedule. Taking the extra time to do this will help increase
your productivity and balance your important long-term
projects with your more urgent tasks. All you need is fifteen
to thirty minutes each week for your planning session.
4. Carry a notebook
You never know when you are going to have a great idea or
brilliant insight. Carry a small notebook with you wherever
you go so you can capture your thoughts. If you wait too long
to write them down you could forget. Another option is to
use a digital recorder.

11.
15 Best Time Management Tips
5. Learn to say no
Many people become overloaded with too much work because
they overcommit; they say yes when they really should be saying
no. Learn to say no to low priority requests and you will free up
time to spend on things that are more important.
6. Think before acting
How many times have you said yes to something you later
regretted? Before committing to a new task, stop to think about it
before you give your answer. This will prevent you from taking on
too much work.

12.
15 Best Time Management Tips
7. Continuously improve yourself
Make time in your schedule to learn new things and develop your
natural talents and abilities. Continuously improving your knowledge
and skills increases your marketability and can help boost your
career.
8. Think about what you are giving up to do your regular activities
It is a good idea to evaluate regularly how you are spending your
time. In some cases, the best thing you can do is to stop doing an
activity that is no longer serving you so you can spend the time doing
something more valuable. Consider what you are giving up in order
to maintain your current activities.

13.
15 Best Time Management Tips
9. Use a time management system
Using a time management system can help you keep track of
everything that you need to do, organise and prioritise your work,
and develop sound plans to complete it.
10. Identify bad habits
Make a list of bad habits that are stealing your time, sabotaging your
goals, and blocking your success. After you do, work on them one at
a time and systematically eliminate them from your life. Remember
that the easiest way to eliminate a bad habit, it to replace it with a
better habit.

14.
15 Best Time Management Tips
11. Don’t do other people’s work
Are you in the habit of doing other people’s work because or a ‘hero’
mentality? Doing this takes up time that you may not have. Instead,
focus on your own projects and goals, learn to delegate effectively,
and teach others how to do their own work.
12. Keep a goal journal
Schedule time to set and evaluate your goals. Start a journal and
write down your progress for each goal. Go through your goal journal
each week to make sure you are on the right track.
Keeping a journal on your computer has never been easier!

15.
15 Best Time Management Tips
13. Don’t be a perfectionist
Some tasks don’t require your best effort. Sending a short email to a
colleague, for example, shouldn’t take any more than a few
minutes. Learn to distinguish between tasks that deserve to be
done excellently and tasks that just need to be done.
14. Beware of “filler” tasks
When you have a to-do list filled with important tasks, be careful
not to get distracted by “filler” tasks. Things such as organising your
bookcase or filing papers can wait until you tackle the items that
have the highest priority.

16.
15 Best Time Management Tips
15. Avoid “efficiency traps”
Being efficient doesn’t necessarily mean that you are being
productive. Avoid taking on tasks that you can do with efficiency
that don’t need to be done at all. Just because you are busy and
getting things done doesn’t mean you are actually accomplishing
anything significant.
Time management is a set of principles, practices, skills, tools, and
systems that help you use your time to accomplish what you want.

17.
Time Management Task
Describe the importance of time management and list three potential
consequences of poor time management
Then
Describe the techniques that are available to manage time

18.
Time Management Techniques
1. Work From A List
2. Plan Your Day
3. Work on important things first
4. Schedule your "big rocks" and
let the other stuff fill the gaps
5. Use Time Charts
6. Use Reminder Systems
7. Use a Diary

19.
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Plan Your Time

20.
For More Information,
Advice and Guidance
At Pathway group we want to help people make the most of their
time and progress in their careers. For more information about
our leadership, mentoring, team leading and time management
courses or any other information please:
Call: 0121 707 0550
E-mail: info@pathwaygroup.co.uk