1.
rencore.com
Matthias Einig
Session 2
Can you complete
Microsoft 365
Governance?
Challenge accepted!
Björn Erkens

2.
(IT) governance
(noun) /ˈɡʌv(ə)nəns/
IT governance (ITG) is defined as the processes
that ensure the effective and efficient use of IT
in enabling an organization to achieve its goals.
Source: Gartner IT glossary

3.
rencore.com
What is your outlook on M365 Governance

4.
rencore.com
Get information about your environment
Create and apply governance plan to it
Report
Act & Enforce
What is M365 Governance?

5.
rencore.com
How do you stay in control of your M365 tenant

6.
rencore.com
 Costs
 External user management
 User Offboarding
 Declutter
 Operations
 Adoption
Top M365 Governance challenges

7.
rencore.com
Found 12k of 24k unused SharePoint Sites
 Archive in blob storage
 Reduce storage costs
Found 250+ users that have both E5 and E3 licenses
but need only E3
 Reduce Licensing Costs
Examples of Rencore Customers

8.
rencore.com
Found 400+ external users that did not log in for last 3 months
 Remove their access
 Reduce risk
Found 20 users with disabled user accounts
 Save their resources, assign new owners for Teams/SharePoint
Examples of Rencore Customers

9.
rencore.com
What is the negative impact on your org?
 Costs
 Adoption
 Productivity
 Maintenance
 Compliance
 Security
 All eventually mean Costs

10.
rencore.com
Environment evolves and
grows constantly
M365 impossible to manage
manually, does not scale
Hard to identify relevant data
and report on
Governance is a challenge – Now what?

11.
rencore.com
Rencore Cloud Governance Maturity Model
Reporting
Resolution
M365 Services
Manual
Manual
Few
Automated
Manual
Few
Automated
Automated
Few
Automated
Automated
All

12.
rencore.com
Manual discovery
Too many admin centers to keep track
Not all required data easily accessible
Manual resolution
Time consuming and
not easily repeatable
Maturity 1: Extract info from Admin Centers
List of MS Portals: https://msportals.io

13.
rencore.com
Write a custom PowerShell script and generate CSV
Reports need to be generated and reviewed manually
Script needs to be maintained
Needs to be created for every service
Not actionable
Does not scale
Maturity 2: Extract with PS and resolve manually
Example by Tony Redmond: https://office365itpros.com/2020/01/14/office-365-groups-teams-activity-report/

14.
rencore.com
Maturity 3: Use Power Automate, Azure
Automation
Write custom Flows, Azure Runbooks to resolve
 Custom DIY solution like PS
 APIs change too quickly and often
 Braindrain when expert who built it
leaves the company
 Possibly requires
Power Automate Premium license

15.
rencore.com
Maturity 3: Group Expiration Policy
Use Azure AD Group Expiration Policy
Does only cover groups
(no files, no teams, no license, no sites etc.)
Does only support automatic deletion / archiving
Automations not customizable
Requires Azure AD Premium license
https://docs.microsoft.com/en-US/azure/active-directory/enterprise-users/groups-lifecycle

16.
rencore.com
 Ready made policies, reports
and automation templates
 Fully customizable without developer skills
 All M365 services governed in one
platform
 Maintained and updated by Rencore
 SaaS or self-hosted in Azure
Maturity 4: Rencore Governance

17.
DEMO
Try Rencore Governance for free for 30 days
https://rencore.com/products/governance/

18.
Q&A
Try Rencore Governance for free for 30 days
https://rencore.com/products/governance/

19.
Thank you!