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Mobility with Office 365 How to make use of it (different apps) in your organization

Mobility with Office 365 how to make use of it in your organization
Your mobile phone has so many tools that you can use with your Office 365 subscription, during my New York SharePoint Saturday session I walked trough the different tools I use in my workday, and shared some tips and tricks on the different tools.

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Mobility with Office 365 How to make use of it (different apps) in your organization

  1. 1. MOBILITY WITH OFFICE 365 HOW TO MAKE USE OF IT IN YOUR ORGANIZATION
  2. 2. BINGO CARDS • WEBCON – has the bingo cards, visit them to play • Bingo Cards = how you win prizes at the end of the event. • The cards must be stamped by ALL the Sponsors in order to be eligible to win. • For the grand prizes you must have opted-in when registering. • Must be here to win at the end of the day. Another Surface Go Xbox One S Tons of prizes .. Socks, buttons, bags, echo dots, gift cards, plural sight, gaming monitor, Bluetooth
  3. 3. EVALUATIONS • Speaker Evaluations • located at the front of the room • Will be read by the org and then sent to speakers • Be honest and constructive • Turn in 6th floor info desk • Event Evaluations • Visit the 6th floor info desk • Give us your honest feedback – we can take it • Turn in 6th floor info desk
  4. 4. THANK YOU EVENT SPONSORS We appreciated you supporting the New York SharePoint Community! • Diamond, Platinum, Gold, & Silver have tables scattered throughout • Please visit them and inquire about their products & services • To be eligible for prizes make sure to get your bingo card stamped by ALL sponsors • Raffle at the end of the day and you must be present to win!
  5. 5. Beer Authority 300 W 40h St [across the street] Join us for a round of drinks http://www.beerauthoritynyc.com
  6. 6. Agenda • Who is Knut • Goal of this session • Mobile strategy for Office 365 • Personal productivity tools on the go • Collaboration tools on the go • Summary • Demos • Discussions • And alot of fun 
  7. 7. Who’s speaking? Knut Relbe-Moe √ Founder of DocsNode (your template solution for Office) √ SharePoint Specialist √ Partner Manager Valo Intranet √ 5 times Microsoft MVP √ Nintex VTE
  8. 8. Goal of this session Help you to work more productive, with your “office” always in your pocket. Get some ideas on mobile apps to use in your organization.
  9. 9. •Helps you with your OfficeTemplates •Keeps the corporate brand on all the templates •Templates stored in one place, easy to update •Filter, sort, tag and favorites your templates •Integrates with Document libraries •Office-Add-In •Template Chooser for Modern SharePoint What is DocsNode http://www.docsnode.com/
  10. 10. TURNOVER 9M€ EMPLOYEES 90 CREDIT CLASS AAA OWNED BY Fujitsu (45%) + employees ESTABLISHED 2001 LOCATIONS Helsinki (HQ), Jyväskylä, Oslo, Stockholm, Montreal
  11. 11. Ready-to-Go Modern Intranet
  12. 12. Http://www.valointranet.com
  13. 13. Why does your company need to have a mobile strategy?
  14. 14. JUNE 29, 2007
  15. 15. 4X Number Of People Working Remotely Has Increased 2006 2016 Source: Vlad Catrinescu https://twitter.com/vladcatrinescu
  16. 16. Productivity on-the-go is the new normal As people work on their phones… Is your corporate data protected? Can they get things done as easily as when at their desks? Can they quickly find and connect with colleagues? >200 mobile sites & apps expose sensitive consumer & enterprise info (3.9 billion mobile device requests from 500+ enterprises) 93% of mobile workers use smartphone daily, working on the phone 33% of their day 75% of the global workforce conducting relationships with people via mobile by 2025
  17. 17. 90% Of the world’s data was Created in the last 2 years Source: Vlad Catrinescu https://twitter.com/vladcatrinescu
  18. 18. Millennials 50% Half of the Workforce will be made up by Millennials by 2020! Source: Vlad Catrinescu https://twitter.com/vladcatrinescu
  19. 19. Employee Mobile Usage Statistics: • 60% of employees use apps for work-related activity (Source: Digital Strategy Consulting) • 71% spend over two hours a week accessing company information on mobile (Source: Fierce Mobile IT) • Almost 9 in 10 app users say that apps for work have changed their behavior as a business professional (Source: Digital Strategy Consulting) • 70 percent of employees keep their phones “within eye contact” at work (Source: Career Builder) • The average mobile worker works 240 hours a year longer than the general population. (Source: iPass) • Over 36% of mobile subscribers use smart phones or tablets to read email and 34% of subscribers only use mobile devices to read emails. (Source: Informz) • 59% of respondents think that their organisation has been too slow at delivering apps for the workforce (Source: Digital Strategy Consulting)
  20. 20. EVERY ORGANISATION IS DIGITAL.
  21. 21. Digital transformation The Boardroom Firstline WorkersInformation Workers
  22. 22. So why do we need to think about this?
  23. 23. Millennials
  24. 24. Building for success at the firstline of business Companies with great employee experiences outperform the Standard & Poor’s (S&P) 500 by 122 percent +122% of business leaders indicate an increase in Firstline Worker performance and productivity when digitally empowered 91% of business leaders see empowering Firstline Workers as critical to their long-term strategy 78%
  25. 25. Millennials https://www.15five.com/blog/employee-communication- millennials/
  26. 26. Millennials
  27. 27. Personal productivity on the go
  28. 28. Personal productivity tools Outlook OneDrive Planner Todo Flow OneNote Kaizala
  29. 29. Microsoft Outlook
  30. 30. Microsoft Outlook With Microsoft Outlook, you can: • Focus on the right things with our smart inbox - we help you sort between messages you need to act on straight away and everything else. • Swipe to quickly schedule, delete and archive messages. • Share your meeting availability with just a tap and easily find times to meet with others. • Find everything you're looking for with our new search experience, including files, contacts, and your upcoming trips. • View and attach any file from your email, OneDrive, Dropbox, and more, without having to download them to your phone. • Bring all the apps you love in Outlook, including Facebook, Evernote, Trello, and more. • Open Word, Excel, or other Office document attachments to edit them directly in the corresponding app and attach them back to an email.
  31. 31. Why Outlook mobile versus built-in apps Security Modern authentication, App Protection, Conditional Access Office 365 Integration Word, Excel, PowerPoint OneDrive and Skype for Business Intelligence People, org view, LinkedIn Travel summary cards Organize on the go Scheduling Free/Busy Time to leave reminders
  32. 32. Designed for users. Built for Business. Best of Office 365 on mobile Security and Compliance Intelligent email, search and calendar People and Connections OneDrive for Business & 3rd party storage Office 365 apps links & attachments Multiple accounts in one place App protection and Conditional Access with EMS Single sign-on with AAD Advanced Threat Protection Complies with GDPR & Government Cloud Search for people, files, events Free/busy Scheduling Assistant Smart calendar notifications Action Cards for travel and other events People first search People card info & Org view @mention collaboration LinkedIn integration Fully architected in MS Cloud Exchange Online backed features TLS-secured data connections Hybrid Modern Auth for on-prem servers Cloud and On-premises Connect. Organize. Get things done. On the go OutlookforiOSandAndroid
  33. 33. Microsoft OneDrive
  34. 34. Microsoft OneDrive With Microsoft OneDrive, you can: • Quickly open and save OneDrive files in Office apps like Word, Excel, PowerPoint, and OneNote. • Easily find photos thanks to automatic tagging. • Get notifications when a shared document is edited. • Share albums of your favorite photos and videos. • Highlight, annotate, and sign PDF files in your OneDrive. • Access your most important files offline.
  35. 35. MicrosoftToDo
  36. 36. MicrosoftToDo With Microsoft To-Do, you can: • Stay focused with My Day, a personalized daily planner with suggested tasks • Get your lists anywhere, on any device • Share lists and tasks with your friends, family, colleagues, and classmates • Create color-coded lists • Set one-time or recurring due dates and reminders • Break your tasks into manageable steps • Add notes to any task • Attach files up to 25 MB to any task • Sync your tasks between Outlook and To-Do
  37. 37. Microsoft OneNote
  38. 38. Microsoft OneNote With Microsoft OneNote, you can: • Capture your thoughts, save discoveries, share ideas and simplify planning moments with your very own digital notebook. • With OneNote, you can plan that big event, save ideas to create something new and track that list of errands that are too important to forget. • Save pictures of whiteboards, photos or printed documents in your notes with Office Lens. Quickly take a picture, automatically crop and insert the image into your notes. • Whether you're at home, in the office, or on the go, your notes are available to you across all of your devices. Organize, Search and Secure: • Quickly organize your notes in a way that works best for you with powerful organizational tools. • Create, rename, search, sort, and copy pages, sections, and notebooks. • Find your most recent notes quickly and pin the pages you use most. • Secure your notes with a password and use touch ID to quickly access them.
  39. 39. Microsoft Flow
  40. 40. Microsoft Flow With Microsoft Flow, you can: • Easily create new flows - from anywhere! • Browse hundreds of popular templates • Connect to your favorite apps and services • Use buttons to trigger flows with a tap • Share buttons with your team • Monitor flow activity directly from your mobile device • Grant approvals from the palm of your hand
  41. 41. Planner
  42. 42. Planner With Planner, you can: -- Organize work visually -- Each plan has its own board, where you can organize tasks into buckets. You can categorize tasks based on their status or on whom they’re assigned to. To update the status or change assignments, just drag and drop tasks between columns. -- Visibility -- The My Tasks view provides a comprehensive list of all your tasks and their status across all your plans. When working together on a plan, team members always know who is working on what. -- Collaborate -- Built for Office 365, Planner lets you work together on the same tasks, attach captured photos directly to them, and even have conversations around tasks without switching between apps. With Planner, all your team’s discussions and deliverables stay with the plan and don’t get locked away across disparate applications. -- Works across devices -- Planner works across all your devices. And with Planner, everyone is always on the same page. Continue conversations and updates tasks while on-the-go or at your desk.
  43. 43. Kaizala
  44. 44. Join the Kaizala conversations https://join.kaiza.la/p/SPSNewYork
  45. 45. Kaizala With Kaizala, you can: • Users can utilize in-built features like 'jobs' for task management. • Onboard new employees using the 'training' feature to upload text and video orientation instructions. • Connect to your extended network with ease and share text, photos, data, and file sharing. • Kaizala provides secure 1:1 chat and private group chats Additional Value-added attributes for Office 365 Customers: • Kaizala is compliant with GDPR, ISO 27001, SOC1, and HIPAA. Kaizala provides Azure Active Directory sign-in options for group chats. • Kaizala sports Office 365's enterprise-level security. • Office 365 integration enables group creation and management. Users can remove members and manage group data. More info: https://products.office.com/en-in/business/microsoft-kaizala
  46. 46. Demo time
  47. 47. Collaboration tools on the go
  48. 48. Collaboration productivity tools Teams SharePoint OneNote Stream
  49. 49. Microsoft OneNote
  50. 50. Microsoft OneNote With Microsoft OneNoe, you can: Collaborate and Share: • Share ideas and your notes with your friends and colleagues, whether you're planning a party or a working on a school project with your study group. • Collaborate and work together in a shared notepad. Save and Share Ideas: • Access your notes on your Mac, iPhone, iPad and other devices. • Your notes are synced to the cloud (OneDrive, OneDrive for Business, and SharePoint) making it easy to access your recipe notes on your iPhone at the store, your homework on your Mac in class, or your itinerary on your iPad during your travels.
  51. 51. Microsoft Stream
  52. 52. Microsoft Stream With Microsoft Stream, you can: • Share important moments easily with mobile upload • Find and engage with videos you need fast with smart search tools • Participate in Microsoft 365 live events seamlessly on mobile • Watch videos at your own convenience by saving content for offline viewing More information aka.ms/microsoftstreamdocs.
  53. 53. MicrosoftTeams
  54. 54. MicrosoftTeams YOUR HUB FOR TEAMWORK: • Easily manage your team’s projects with file editing and sharing on the go • Connect face-to-face with HD audio and video, and join meetings from almost anywhere • Chat privately or in groups, and communicate with the entire team in dedicated channels • Mention individual team members, or the whole team at once, to get your colleagues’ attention • Focus on what matters most by saving important conversations and customizing your notifications • Search your chats and team conversations to quickly find what you need • Get the enterprise-level security and compliance you expect from Office 365
  55. 55. 1. Fully Functional 2. Mobile-First 3. Cross-Device
  56. 56. 1. Fully Functional 2. Mobile-First 3. Cross-Device
  57. 57. 1. Fully Functional 2. Mobile-First 3. Cross-Device
  58. 58. 1. Fully Functional 2. Mobile-First 3. Cross-Device
  59. 59. Microsoft SharePoint
  60. 60. SharePoint
  61. 61. Microsoft SharePoint With Microsoft SharePoint, you can: • Browse your sites, files, people and more to get back to what you were working on • Use search to find and discover important content • Access your personalized view of team sites, communication sites, and news posts • Tap on a user to get to their contact card and see who they work with and what they are working on • Create news posts on the go and share your updates, reports, status, and experiences with your team • Sign in to your SharePoint sites, whether they're in the cloud or on-premises. The app works with SharePoint online and SharePoint Server versions 2013 and higher • Add multiple accounts, and easily switch between them
  62. 62. √ DEMO TIME
  63. 63. Summary
  64. 64. Why does the mobile strategy matters • Your users are ready to use it • If you don’t provide the users with tools that your organization can control, the users will use other non supported tools risking loosing data • You can reach users that you didn’t reach before • Work/life balance • Security, Security, Security
  65. 65. Thank you Knut Relbe-Moe @knutrelbemoe https://linkedin.com/in/knutrelbemoe
  66. 66. BINGO CARDS • WEBCON – has the bingo cards, visit them to play • Bingo Cards = how you win prizes at the end of the event. • The cards must be stamped by ALL the Sponsors in order to be eligible to win. • For the grand prizes you must have opted-in when registering. • Must be here to win at the end of the day. Another Surface Go Xbox One S Tons of prizes .. Socks, buttons, bags, echo dots, gift cards, plural sight, gaming monitor, Bluetooth
  67. 67. EVALUATIONS • Speaker Evaluations • located at the front of the room • Will be read by the org and then sent to speakers • Be honest and constructive • Turn in 6th floor info desk • Event Evaluations • Visit the 6th floor info desk • Give us your honest feedback – we can take it • Turn in 6th floor info desk
  68. 68. THANK YOU EVENT SPONSORS We appreciated you supporting the New York SharePoint Community! • Diamond, Platinum, Gold, & Silver have tables scattered throughout • Please visit them and inquire about their products & services • To be eligible for prizes make sure to get your bingo card stamped by ALL sponsors • Raffle at the end of the day and you must be present to win!
  69. 69. Beer Authority 300 W 40h St [across the street] Join us for a round of drinks http://www.beerauthoritynyc.com

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