Mobility with Office 365 How to make use of it (different apps) in your organization

MOBILITY WITH OFFICE 365 HOW TO MAKE USE
OF IT IN YOUR ORGANIZATION

BINGO CARDS
• WEBCON – has the bingo cards, visit them to play
• Bingo Cards = how you win prizes at the end of the event.
• The cards must be stamped by ALL the Sponsors in order to be eligible to win.
• For the grand prizes you must have opted-in when registering.
• Must be here to win at the end of the day.
Another Surface Go Xbox One S
Tons of prizes .. Socks, buttons, bags, echo dots, gift cards, plural sight, gaming monitor, Bluetooth

EVALUATIONS
• Speaker Evaluations
• located at the front of the room
• Will be read by the org and then sent to speakers
• Be honest and constructive
• Turn in 6th floor info desk
• Event Evaluations
• Visit the 6th floor info desk
• Give us your honest feedback – we can take it
• Turn in 6th floor info desk

THANK YOU
EVENT SPONSORS
We appreciated you supporting the
New York SharePoint Community!
• Diamond, Platinum, Gold, & Silver have
tables scattered throughout
• Please visit them and inquire about their
products & services
• To be eligible for prizes make sure to get
your bingo card stamped by ALL sponsors
• Raffle at the end of the day and you must
be present to win!

Beer Authority
300 W 40h St
[across the street]
Join us for a round of drinks
http://www.beerauthoritynyc.com

Agenda
• Who is Knut
• Goal of this session
• Mobile strategy for Office 365
• Personal productivity tools on the go
• Collaboration tools on the go
• Summary
• Demos
• Discussions
• And alot of fun 

Who’s speaking?
Knut Relbe-Moe
√ Founder of DocsNode (your template
solution for Office)
√ SharePoint Specialist
√ Partner Manager Valo Intranet
√ 5 times Microsoft MVP
√ Nintex VTE

Goal of this
session
Help you to work more
productive, with your “office”
always in your pocket.
Get some ideas on mobile
apps to use in your
organization.

•Helps you with your OfficeTemplates
•Keeps the corporate brand on all the templates
•Templates stored in one place, easy to update
•Filter, sort, tag and favorites your templates
•Integrates with Document libraries
•Office-Add-In
•Template Chooser for Modern SharePoint
What is DocsNode
http://www.docsnode.com/

TURNOVER
9M€
EMPLOYEES
90
CREDIT CLASS
AAA
OWNED BY
Fujitsu (45%) + employees
ESTABLISHED
2001
LOCATIONS
Helsinki (HQ), Jyväskylä, Oslo, Stockholm, Montreal

Why does your company need to have a mobile
strategy?

4X
Number Of People
Working Remotely
Has Increased
2006 2016
Source: Vlad Catrinescu https://twitter.com/vladcatrinescu

Productivity on-the-go is the new normal
As people work on their phones…
Is your corporate data
protected?
Can they get things done as
easily as when at their desks?
Can they quickly find and
connect with colleagues?
>200 mobile sites & apps expose sensitive
consumer & enterprise info (3.9 billion mobile
device requests from 500+ enterprises)
93% of mobile workers use smartphone
daily, working on the phone 33% of their day
75% of the global workforce conducting
relationships with people via mobile by 2025

90%
Of the world’s
data was
Created in the
last 2 years

Millennials
50%
Half of the
Workforce will be
made up by
Millennials by
2020!

Employee Mobile Usage
Statistics:
• 60% of employees use apps for work-related activity
(Source: Digital Strategy Consulting)
• 71% spend over two hours a week accessing company information
on mobile (Source: Fierce Mobile IT)
• Almost 9 in 10 app users say that apps for work have changed
their behavior as a business professional (Source: Digital Strategy
Consulting)
• 70 percent of employees keep their phones “within eye contact”
at work (Source: Career Builder)
• The average mobile worker works 240 hours a year longer than
the general population. (Source: iPass)
• Over 36% of mobile subscribers use smart phones or tablets to
read email and 34% of subscribers only use mobile devices to read
emails. (Source: Informz)
• 59% of respondents think that their organisation has been too
slow at delivering apps for the workforce (Source: Digital Strategy
Consulting)

EVERY ORGANISATION
IS DIGITAL.

Digital transformation
The Boardroom Firstline WorkersInformation Workers

So why do we need to think about this?

Building for success at the
firstline of business
Companies with great employee experiences outperform the
Standard & Poor’s (S&P) 500 by 122 percent
+122%
of business leaders indicate an increase in Firstline Worker
performance and productivity when digitally empowered
91%
of business leaders see empowering Firstline Workers as
critical to their long-term strategy
78%

Millennials
https://www.15five.com/blog/employee-communication-
millennials/

Personal productivity on the go

Personal productivity tools
Outlook
OneDrive
Planner
Todo
Flow
OneNote
Kaizala

Microsoft Outlook
With Microsoft Outlook, you can:
• Focus on the right things with our smart inbox - we help you sort between messages you
need to act on straight away and everything else.
• Swipe to quickly schedule, delete and archive messages.
• Share your meeting availability with just a tap and easily find times to meet with others.
• Find everything you're looking for with our new search experience, including files,
contacts, and your upcoming trips.
• View and attach any file from your email, OneDrive, Dropbox, and more, without having
to download them to your phone.
• Bring all the apps you love in Outlook, including Facebook, Evernote, Trello, and more.
• Open Word, Excel, or other Office document attachments to edit them directly in the
corresponding app and attach them back to an email.

Why Outlook mobile versus built-in apps
Security
Modern authentication, App Protection,
Conditional Access
Office 365 Integration
Word, Excel, PowerPoint OneDrive
and Skype for Business
Intelligence
People, org view, LinkedIn
Travel summary cards
Organize on the go
Scheduling Free/Busy
Time to leave reminders

Designed for users. Built for Business.
Best of Office 365
on mobile
Security and
Compliance
Intelligent email,
search and calendar
People and
Connections
OneDrive for Business
& 3rd party storage
Office 365 apps links &
attachments
Multiple accounts in
one place
App protection and
Conditional Access with EMS
Single sign-on with AAD
Advanced Threat Protection
Complies with GDPR &
Government Cloud
Search for people,
files, events
Free/busy Scheduling
Assistant
Smart calendar
notifications
Action Cards for travel
and other events
People first search
People card info &
Org view
@mention collaboration
LinkedIn integration
Fully architected in
MS Cloud
Exchange Online
backed features
TLS-secured data
connections
Hybrid Modern Auth
for on-prem servers
Cloud and
On-premises
Connect. Organize. Get things done. On the go
OutlookforiOSandAndroid

Microsoft OneDrive
With Microsoft OneDrive, you can:
• Quickly open and save OneDrive files in Office apps like Word,
Excel, PowerPoint, and OneNote.
• Easily find photos thanks to automatic tagging.
• Get notifications when a shared document is edited.
• Share albums of your favorite photos and videos.
• Highlight, annotate, and sign PDF files in your OneDrive.
• Access your most important files offline.

MicrosoftToDo
With Microsoft To-Do, you can:
• Stay focused with My Day, a personalized daily planner with
suggested tasks
• Get your lists anywhere, on any device
• Share lists and tasks with your friends, family, colleagues, and
classmates
• Create color-coded lists
• Set one-time or recurring due dates and reminders
• Break your tasks into manageable steps
• Add notes to any task
• Attach files up to 25 MB to any task
• Sync your tasks between Outlook and To-Do

Microsoft OneNote
With Microsoft OneNote, you can:
• Capture your thoughts, save discoveries, share ideas and simplify planning moments with your very
own digital notebook.
• With OneNote, you can plan that big event, save ideas to create something new and track that list of
errands that are too important to forget.
• Save pictures of whiteboards, photos or printed documents in your notes with Office Lens. Quickly
take a picture, automatically crop and insert the image into your notes.
• Whether you're at home, in the office, or on the go, your notes are available to you across all of your
devices.
Organize, Search and Secure:
• Quickly organize your notes in a way that works best for you with powerful organizational tools.
• Create, rename, search, sort, and copy pages, sections, and notebooks.
• Find your most recent notes quickly and pin the pages you use most.
• Secure your notes with a password and use touch ID to quickly access them.

Microsoft Flow
With Microsoft Flow, you can:
• Easily create new flows - from anywhere!
• Browse hundreds of popular templates
• Connect to your favorite apps and services
• Use buttons to trigger flows with a tap
• Share buttons with your team
• Monitor flow activity directly from your mobile device
• Grant approvals from the palm of your hand

Planner
With Planner, you can:
-- Organize work visually --
Each plan has its own board, where you can organize tasks into buckets. You can categorize tasks based on their
status or on whom they’re assigned to. To update the status or change assignments, just drag and drop tasks
between columns.
-- Visibility --
The My Tasks view provides a comprehensive list of all your tasks and their status across all your plans. When
working together on a plan, team members always know who is working on what.
-- Collaborate --
Built for Office 365, Planner lets you work together on the same tasks, attach captured photos directly to them,
and even have conversations around tasks without switching between apps. With Planner, all your team’s
discussions and deliverables stay with the plan and don’t get locked away across disparate applications.
-- Works across devices --
Planner works across all your devices. And with Planner, everyone is always on the same page. Continue
conversations and updates tasks while on-the-go or at your desk.

Join the Kaizala conversations
https://join.kaiza.la/p/SPSNewYork

Kaizala
With Kaizala, you can:
• Users can utilize in-built features like 'jobs' for task management.
• Onboard new employees using the 'training' feature to upload text and video orientation instructions.
• Connect to your extended network with ease and share text, photos, data, and file sharing.
• Kaizala provides secure 1:1 chat and private group chats
Additional Value-added attributes for Office 365 Customers:
• Kaizala is compliant with GDPR, ISO 27001, SOC1, and HIPAA. Kaizala provides Azure Active Directory sign-in
options for group chats.
• Kaizala sports Office 365's enterprise-level security.
• Office 365 integration enables group creation and management. Users can remove members and manage
group data.
More info: https://products.office.com/en-in/business/microsoft-kaizala

Collaboration productivity tools
Teams
SharePoint
OneNote
Stream

Microsoft OneNote
With Microsoft OneNoe, you can:
Collaborate and Share:
• Share ideas and your notes with your friends and colleagues, whether you're planning a party or a
working on a school project with your study group.
• Collaborate and work together in a shared notepad.
Save and Share Ideas:
• Access your notes on your Mac, iPhone, iPad and other devices.
• Your notes are synced to the cloud (OneDrive, OneDrive for Business, and SharePoint) making it
easy to access your recipe notes on your iPhone at the store, your homework on your Mac in class,
or your itinerary on your iPad during your travels.

Microsoft Stream
With Microsoft Stream, you can:
• Share important moments easily with mobile upload
• Find and engage with videos you need fast with smart search tools
• Participate in Microsoft 365 live events seamlessly on mobile
• Watch videos at your own convenience by saving content for offline viewing
More information aka.ms/microsoftstreamdocs.

MicrosoftTeams
YOUR HUB FOR TEAMWORK:
• Easily manage your team’s projects with file editing and sharing on the go
• Connect face-to-face with HD audio and video, and join meetings from almost anywhere
• Chat privately or in groups, and communicate with the entire team in dedicated channels
• Mention individual team members, or the whole team at once, to get your colleagues’ attention
• Focus on what matters most by saving important conversations and customizing your notifications
• Search your chats and team conversations to quickly find what you need
• Get the enterprise-level security and compliance you expect from Office 365

1. Fully Functional 2. Mobile-First 3. Cross-Device

Microsoft SharePoint
With Microsoft SharePoint, you can:
• Browse your sites, files, people and more to get back to what you were working on
• Use search to find and discover important content
• Access your personalized view of team sites, communication sites, and news posts
• Tap on a user to get to their contact card and see who they work with and what they are
working on
• Create news posts on the go and share your updates, reports, status, and experiences
with your team
• Sign in to your SharePoint sites, whether they're in the cloud or on-premises. The app
works with SharePoint online and SharePoint Server versions 2013 and higher
• Add multiple accounts, and easily switch between them

Why does the mobile strategy matters
• Your users are ready to use it
• If you don’t provide the users with tools that your organization can
control, the users will use other non supported tools risking loosing
data
• You can reach users that you didn’t reach before
• Work/life balance
• Security, Security, Security

Thank you
Knut Relbe-Moe
@knutrelbemoe
https://linkedin.com/in/knutrelbemoe

Mobility with Office 365 How to make use of it (different apps) in your organization

Mobility with Office 365 How to make use of it (different apps) in your organization

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