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SEF Unity Connect 2016 Office 365 Groups

Office 365 Groups help you collaborate by easily bringing together your colleagues and the applications you need to get work done. Office 365 Groups leverages a standard definition for team membership and permissions across Microsoft Exchange, SharePoint, and later Skype for Business, Yammer, and the rest of Office 365, managed through Microsoft Azure Active Directory. This session covers the following topics: architecture, administration, security and compliance, and extensibility.

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SEF Unity Connect 2016 Office 365 Groups

  1. 1. Office 365 Groups Deep Dive Presented by: Knut Relbe-Moe CTO, Knowledge People Product Evangelist & Partner Manager Valo Intranet in Box
  2. 2. About me BLOG LINKED IN TWITTER EMAIL MEMBER OF MEMBER OF WORKS FOR JOB TITLE Microsoft MVP Office Servers and Services Product Evangelist & Partner Manager https://linkedin.com/in/shareptkarm knut@valointranet.com / knut@knowledgepeople.no http://www.valointranet.com @shareptkarm NIWUG AWARDED AWARDED Nintex vTE Nintex Virtual Technical Evangelist SharePoint Saturday Oslo http://sharepointblog.no WWW CTO
  3. 3. Ready-to-go Modern intranet on Office 365 and SharePoint Valo
  4. 4. Blue Meteorite Ltd
  5. 5. Valo Intranet is a finalist in the best Intranet / Extranet awards category valointranet.com
  6. 6. Win Cool BB-8!!Valo Take part in the Raffle! Visit our booth
  7. 7. Office 365: Complete Group Collaboration Solution Addressing the unique needs and workstyle of each group Groups Move from task to task with cross application group membership Graph Discover content and people with cross application intelligence Trust Control on your terms with cross application security & compliance Email and schedule Call and meetCreate, share, find content Connect across the org
  8. 8. Agenda • Overview • Administration • Connectors • Extensibility • Advanced Topics • Roadmap
  10. 10. Brings together people, information, and apps across Office 365, to enable better communication and collaboration.
  11. 11. What’s new in 2016? • Public/private switch now adjustable • New document library features • Multi-domain support • Migrate distribution lists to Office 365 Groups • Dynamic Group membership (AAD Premium) • SharePoint Integration / Yammer https://support.office.com/en-us/article/Migrate-distribution-lists-to-Office-365-Groups-Admin-help- 787d7a75-e201-46f3-a242-f698162ff09f?ui=en-US&rs=en-US&ad=US https://support.office.com/en-us/article/Multi-domain-support-for-Office-365-Groups-Admin-help- 7cf5655d-e523-4bc3-a93b-3ccebf44a01a?ui=en-US&rs=en-US&ad=US
  12. 12. Office 365 Group Experiences is available today!
  13. 13. Groups building blocks
  14. 14. Public by default Key benefits Self-service Sharing to non-members Context & history Single definition Simple to manage
  15. 15. Office 365 Groups Overview
  16. 16. Administration more
  17. 17. Group Management Experiences Office 365 Admin Center Office 365 Admin app Azure AD Admin Portal Exchange Admin console Execute against Azure AD as primary Synchronous notification/update in Exchange/SP *-UnifiedGroup / *-MsolGroup *-UnifiedGroupLinks *-MsolSettings Use PowerShell to manage Office 365 Groups > Get-UnifiedGroup #create/update/view groups and their settings > Get-UnifiedGroupLinks #Manage members, owners, and subscriber list > Get-MsolSettings #Manage tenant-wide group settings
  18. 18. Management UI
  19. 19. PowerShell: Connect Allow remote sessions Set-ExecutionPolicy Unrestricted Get usercredentials $userCredential = Get-Credential Open Powershell session $session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection Import-PSSession $session
  20. 20. PowerShell: Unified Group Get list of groups Get-UnifiedGroup Get specific group Get-UnifiedGroup –Identity SalesTeam Create Group New-UnifiedGroup –DisplayName “Sales Team” –Alias SalesTeam Delete Group Remove-UnifiedGroup SalesTeam Set Group Options Set-UnifiedGroup –Identity SalesTeam – RequireSenderAuthenticationEnabled $true
  21. 21. PowerShell: Unified Group Links Get Group Members Get-UnifiedGroupLinks –Identity SalesTeam –LinkType Members Add Member/Owner Add-UnifiedGroupLinks –Identity SalesTeam –Links my@email.pt –LinkType Members Add-UnifiedGroupLinks –Identity SalesTeam –Links my@email.pt –LinkType Owners Remove Group Member Remove-UnifiedGroupLinks SalesTeam –LinkType Members –Links my@email.pt Remove Group Owner Remove-UnifiedGroupLinks SalesTeam –LinkType Owners –Links my@email.pt Remove-UnifiedGroupLinks SalesTeam –LinkType Members –Links my@email.pt
  22. 22. Policy controls • Set on display name during create/change • Blocked word list, pre-/post-fix based on AAD attributes or fixed text • Same policy for DL and groups • IT admins can override
  23. 23. Naming policy Set on display name during create/change Blocked word list, pre-/post-fix based on AAD attributes IT admins can override New* the naming policy doesn’t apply to DLs synced from on- prem Will be replaced by AD policy in Fall 2016 Group creation permissions AD policy can restrict some users from creating groups anywhere in O365 Does not prevent users from using groups IT can still create groups See Manage Group Creation for more Dynamic membership Defined in Azure AD Admin Portal Directory Management
  24. 24. Some Groups info • General info Get-UnifiedGroup | Format-Table Alias, PrimarySmtpAddress, WhenChanged, AccessType • Number of conversations + last logon date Get-UnifiedGroup | Foreach-Object { Get-MailboxStatistics -Identity $_.Identity} • Last content change in SharePoint Get-UnifiedGroup | Foreach-Object { Get-SPOSite -Identity $_.SharePointDocumentsUrl.replace("/Shared Documents","")} | Format-Table Title, Url, LastContentModifiedDate
  25. 25. Office 365 Connectors • New Connector Card creates new message • 80+ Connectors available today • Incoming Webhooks • Possibility to create your own Connectors https://dev.outlook.com/connectors
  26. 26. Security and Compliance Now on iOS, Android
  27. 27. Admin Controls for Guest Access
  28. 28. Information Protection – Current Support Current feature Scenario Old name Supported on Group Site? Supported on Group Mailbox? EDISCOVERY eDiscovery case Hold Ensure data is preserved for investigation/active litigation through eDiscovery In-place Hold Litigation Hold for EXO from EAC In-place Hold for SPO from SPO eDiscovery center In-Place Hold for EXO from SPO eDiscovery center Yes - using the group site URL Yes - using the group mailbox eDiscovery search through Security and Compliance center Search for data in Groups for litigation/investigation eDiscovery search for EXO from EAC eDiscovery search for EXO from SPO eDiscovery center eDiscovery search for SPO from SPO eDiscovery center Yes - using the group site URL Yes - using the group mailbox PRESERVATION AND DELETION Preservation policy from Security and Compliance Center Ensure all data is preserved for legal, regulatory and business continuity needs. In-place Hold Litigation Hold for EXO from EAC In-Place Hold for EXO from SPO eDiscovery center In-place Hold for SPO from SPO eDiscovery center Yes - using the group site URL Not yet Deletion policy from Security and Compliance Center Reduce legal risk and/or data lifecycle management by deleting data after some interval Retention policy in EXO Site Deletion policy in SPO Content type information management policy Not yet Not yet
  29. 29. Auditing Reporting in the Azure AD Admin Portal Audit Log Search in O365 Admin Center Get-UnifiedGroup powershell
  30. 30. Extensibility https://graph.microsoft.com/v1.0/groups https://graph.microsoft.com/beta/groups https://graph.microsoft.com/ USERS FILES MAIL CALENDARGROUPS Insights and relationships from Office Graph TASKS https://graph.Microsoft.io
  31. 31. Microsoft Graph Highlights • GA: /v1.0/groups • Beta: /beta/groups  See http://graph.microsoft.io for more info • Single endpoint for group data  Tasks  OneNote  OneDrive  Mail  Calendar  Group management • Webhook Notifications  Receive notifications for group conversations • Favor MS Graph over AAD Graph  Closing functional gap with AAD Graph  New features targeting MS Graph  New apps should use MS Graph  AAD Graph remains for existing apps
  32. 32.  Office 365 unified API overview  Office 365 Groups REST API reference  Deep Dive into the Office 365 Groups API
  33. 33. Valo brings your Office 365 groups to your intranet
  34. 34. Extensibility
  35. 35. Office 365 Planner Integrated with Office 365 Groups, so all of the conversations in Planner are available in Outlook 2016, Outlook on the web and the Outlook Groups mobile app. Create new plans, organize & assign tasks, share files, talk about what you’re working on, and get updates on progress.
  36. 36. Hybrid Configuration Target Address - the service address of the Groups object Recipient Type Details - specifies that the Group is not mastered in the on-premises directory AAD Connect, write-back enabled Exchange 2013 CU11/2016 CU 1 –when individual mailboxes are on-premises Configure Office 365 Groups with on-premises Exchange hybrid
  37. 37. Hybrid - UX Groups appear in the GAL* (Requires writeback) Access to group files (if licensed in SPO) Access to the group notebook Groups not shown in left nav Group contact cards appear as DLs
  38. 38. Set Files Quota • Set a storage quota on a Group’s SharePoint site • Currently only through PowerShell Get-SPOSite –Identity https://<tenant>.sharepoint.com/sites/<group> -detailed |fl Set-SPOSite –Identity https://<tenant>.sharepoint.com/sites/<group> -StorageQuota 3000 -StorageQuotaWarningLevel 2000 Requires Site Collection Storage Management setting for the tenant is switched to Manual
  39. 39. Send As Group • Allows a group member to send email as the Group • Currently only through PowerShell $groupAlias = "TestSendAs" $userAlias = "AlexD" $groupsRecipientDetails = Get-Recipient -RecipientDetails -groupmailbox -Identity $groupAlias Add-RecipientPermission -Identity $groupsRecipientDetails.Name -Trustee $userAlias -AccessRights SendAs
  40. 40. Roadmap Office 365 Connectors Microsoft Planner Professional learning community groups Office 365 Groups + team sites integration Guest user access (external users) Calendaring improvements Notifications improvements Mobile improvements Outlook Groups iPad app Experiences File quota management Hybrid guidance & improvements Privacy type conversion Multi-domain support Creation policies in AAD Mobile application management Data classification and extensible policies Usage guidelines Exchange Admin Center UI for upgrading DL to Groups Administration Yammer Planner: multi-assign, external user, mobile Send As in Outlook on the web Outlook for Mac support Inbox tiered notifications Single Groups files view Search across Groups Skype Meet Now Continuously improving UI design Naming policies in AAD Hidden membership General usage reporting Preservation and deletion policies Soft-delete and restore Upgrade from nested, dynamic and hybrid DLs to Groups Improved hybrid experiences aka.ms/O365g aka.ms/O365ng fasttrack.microsoft.com/office fasttrack.office.com/roadmap aka.ms/Office365Groups Key Resources
  41. 41. Next steps
  42. 42. Resources Documentation • Microsoft Graph API • Hands On Labs: Deep Dive into the Microsoft Graph for Office 365 Groups • Office 365 unified API overview • Office 365 Groups REST API reference • Deep Dive into the Office 365 Groups API Tools • Graph Explorer • Groups Explorer
  43. 43. http://techcommunity.microsoft.com
  44. 44. Knut Relbe-Moe Product Evangelist & Partner Manager, Valo Intranet in a box knut@valointranet.com