this topic is on maintenance of inventory

1. Indenting And maintenance of
Inventory
By:
Mr. M. Shivanandha Reddy

2. • Nurses are expected to maintain adequate
supply of equipments, supplies and the
medicines in order to give quality service to
patients.
• The nurse should ensure and control the right
supply, at the right place and in the right
quantity.

3. Indent Definition:
• An indent is an official order or requisition for
medicine and supplies from the medical stores.
• The nurse acquires the equipment and supplies
based on the need estimation, availability and the
budget.
• As the equipment is received it should be
inspected and stored as per the classification and
according to the rate of consumption.

4. • Always ensure that there is a buffer stock.
• Preventive maintenance has to be carried out
through service contracts.
• Proper cleaning and making repairs has to be
done and the equipment stored safely.

5. Inventory
• An inventory is a detailed list of articles in the
ward, their specifications, standard number or
quality.
• When we are speaking of inventory means it
meant making a count of articles in hand.

6. Purpose of maintaining inventory:
• To ensure the availability of the item
• Provides chance to determine the condition of
articles
• Time to return the articles to their proper
place

7. • Inventory of some articles maintained daily, for
some other things it may require weekly where as
for some others only monthly inventory is
adequate.

8. Methods of inventory control:
• Visual control method
• ABC ANALYSIS
• VED Classification
• Two bin system.

9. Visual control method
• It is the simplest method, where you assess
what you have on hand and decide what to
get.

10. ABC ANALYSIS
(ABC = Always Better Control)
• This is based on cost criteria.
• About 10 % of materials consume 70 % of total
cost
• About 20 % of materials consume 20 % of total
cost
• About 70 % of materials consume 10 % of total
cost.

11. • ‘A’ ITEMS
– Small in number, but consume large amount of
resources
– Must have:
• Tight control
• Strict & closer watch
• Low extra stocks
• Managed by top management

12. • ‘B’ ITEM
• Intermediate control
• Must have:
• Moderate control
• Reasonably strict watch & control
• Moderate safety stocks
• Managed by middle level management

13. • ‘C’ ITEMS
• Larger in number, but consume lesser
amount of resources
• Must have:
• Ordinary control measures
• Purchase based on usage estimates
• High safety stocks.

14. VED ANALYSIS
• Based on critical value of an item
•Items are classified into:
• Vital:
•Shortage cannot be tolerated.
• Essential:
•Shortage can be tolerated for a short period.
• Desirable:
 Shortage will not adversely affect, but may be using
more resources. These must be strictly Scrutinized

15. Two bin system:
• There is a main bin and a backup bin of
products.
• Use the products from the main bin first,
before using the back up bin indent for the
product.