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All an NCP should know about DMPs, but didn't have the time to ask

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Presentation given as part of a FOSTER Open Science webinar run in collaboration with the NCP Academy for training National Contact Points.

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All an NCP should know about DMPs, but didn't have the time to ask

  1. 1. All an NCP should know about DMPs, but didn’t have the time to ask! Sarah Jones Digital Curation Centre, Glasgow sarah.jones@glasgow.ac.uk Twitter: @sjDCC #fosteropenscience
  2. 2. Starting principles: what is a DMP and Open and FAIR?
  3. 3. What is a Data Management Plan? A brief plan written at the start of a project to define: • how the data will be created? • how it will be documented? • who will access it? • where it will be stored? • who will back it up? • whether (and how) it will be shared & preserved? DMPs are often submitted as part of grant applications, but are useful whenever researchers are creating data.
  4. 4. H2020 template in Open Research Data pilot 1. Data summary 2. FAIR data 2.1 Making data findable, including provisions for metadata 2.2 Making data openly accessible 2.3 Making data interoperable 2.4 Increase data re-use (through clarifying licences) 3. Allocation of resources 4. Data security 5. Ethical aspects 6. Other issues http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-data-mgt_en.pdf
  5. 5. What is FAIR? A set of principles that describe the attributes data need to have to enable and enhance reuse, by humans and machines Image CC-BY-SA by SangyaPundir
  6. 6. What is Open Data? “Open data and content can be freely used, modified, and shared by anyone for any purpose” Open Definition
  7. 7. Open and FAIR data Image CC-BY by European Commission FAIR Data Expert Group • FAIR and Open are not synonymous. Data can be both, one or neither. • Both Open and FAIR are on a scale. Advocate for data to be ‘as open as possible as closed as necessary’ and as FAIR as possible • DMPs are useful regardless of whether data will be made Open or not. Early indications are that DMPs will be mandatory under FP9 / Horizon Europe
  8. 8. Key facts about DMPs in H2020
  9. 9. 1 2 3When is a DMP required under H2020? • At grant application stage • By month 6 of the project • At several points • Never (it is opt in) Are data management & sharing costs eligible? • Yes • Some are (e.g. storage and repository costs) • Only if justified and not double-dipping • No Which of the following is NOT a good reason to opt out? • Project will not generate data • None of the partners has the technical or financial capacity needed • Conflict with confidentiality or security obligations • The achievement of the action’s main objective would be jeopardised What do you know? Pop quiz time…
  10. 10. When is a DMP needed? EUROPEAN COMMISSION • First version of DMP due as a deliverable by month 6 • DMP needs to be updated whenever significant changes arise • Updates at minimum in time with periodic evaluation/assessment or final review • M6 deliverable can be reopened for updates Traditionally application stage but increasingly in-project or ‘living’ documents
  11. 11. Costing RDM Costs related to open access to research data are eligible as part of the Horizon 2020 grant (if compliant with the Grant Agreement conditions). These could include numerous things: • Data storage costs • Transcription or anonymisation • Software, tools and training • Deposit fees applied by data centres • ….. Always justify the costs and make it clear what you have access to already
  12. 12. Opting out of the ORD pilot Projects may opt out of the Pilot on Open Research Data in a series of cases: • If the project will not generate / collect any data • Conflict with obligation to protect results • Conflict with confidentiality obligations • Conflict with security obligations • Conflict with rules on protection of personal data • If the achievement of the action’s main objective would be jeopardised Can opt out at any time (at application, during GAP and mid project) H2020 AGA p. 239 - 240
  13. 13. Common misconceptions • Projects will not be evaluated more favourably by being in ORD pilot and opening data • There is an optional data management section at the proposal stage which will be evaluated under ‘impact’ but this is not a DMP • Being in pilot doesn’t mean opening all data – is for projects to decide what to share and how • Introduction of FAIR data management guidelines is intended to emphasise RDM not just open data
  14. 14. Funders are evaluating DMPs though sanctions are still rare
  15. 15. H2020 review process Project Officer looks at DMP as deliverable Some may ask project reviewers or external experts to assess Assessment made based on internal framework aligned with FAIR template Key aspects highlighted in FOSTER training: – Data formats (ideally open or in common use) – Metadata (rich description, use of standards, controlled vocabularies) – Repository (deposit in domain repos if available, or Zenodo / IRs / generic services…) – PIDs (may not be explicitly mentioned but repository may assign) – Licenses (preferably open or justified if not)
  16. 16. Guidelines for reviewers AHRC - what the reviewer will be asked to assess • Does the information in the DMP seem appropriate for the research project being proposed? Would you expect to see anything different in your view? • Will the DMP enable the project’s data creation, outputs and storage needs in your opinion? • Are there any other areas that need more attention? • Overall – does the plan for data seem feasible, sensible, appropriate and valid? ESRC (economic and social) DMP guidance for peer-reviewers http://www.esrc.ac.uk/files/funding/guidance-for-peer-reviewers/data- management-plan-guidance-for-peer-reviewers Several assessment rubrics for UK funders in Research Data Network community collection on Zenodo https://zenodo.org/communities/rdn
  17. 17. Consequences… • DMP often considered separately from scientific excellence of the research • A poor DMP could be a reason for rejecting a proposal, but conditional awards are more likely • Projects may be asked to reconsider and update information • Final grant payment can be withheld if data not offered for deposit (ESRC) • Anecdotal evidence from UK unis suggests that a poor DMP can mean a project isn’t funded when results are tied
  18. 18. Example DMPs guidance and tools to support researchers
  19. 19. Example DMPs Plans from several funders and disciplines via DCC www.dcc.ac.uk/resources/data-management-plans/guidance-examples 108 DMPs from the National Endowment for the Humanities www.neh.gov/divisions/odh/grant-news/data-management-plans-successful-grant- applications-2011-2014-now-available LIBER DMP catalogue in Zenodo https://zenodo.org/communities/liber-dmp-cat DMPs published in RIO journal http://riojournal.com/browse_user_collection_documents.php?collection_id=3&journal_id=17 Share yours! - www.dcc.ac.uk/share-DMPs
  20. 20. Data repositories www.re3data.org The EC guidelines point to Re3data as one of the registries that can be searched to find a home for data www.fosteropenscience.eu/content/re3data-demo
  21. 21. Considerations when selecting repositories • Often preferable to use a subject specific repository if available • Useful if repositories assign a persistent identifier • Look for certification as a ‘Trustworthy Digital Repository’ with an explicit ambition to keep the data available in long term. • Generic repositories are also available e.g. Zenodo or institutional repositories Icons to note open access, licenses, PIDs, certificates…
  22. 22. Where to find relevant standards? Metadata Standards Directory Broad, disciplinary listing of standards and tools. Maintained by RDA group https://rdamsc.dcc.ac.uk FAIRsharing A portal of data standards, databases, and policies Focused on life, environmental and biomedical sciences, but expanding to other disciplines https://fairsharing.org
  23. 23. Dataset licensing Horizon 2020 guidelines point to: or
  24. 24. EUDAT licensing tool Answer questions to determine which licence(s) to use https://ufal.github.io/public-license-selector
  25. 25. DMPonline from the DCC https://dmponline.dcc.ac.uk • Templates for UK, Dutch funders, EC & ERC • Unis can customise to add templates, guidance, examples and see usage stats • Support plan review • Users can share (co-author) plans, make visible within uni and publish publicly • Export to a variety of formats • Run by DCC since 2010
  26. 26. How does DMPonline work? Online tool to support researchers to develop Data Management Plans, tailored to their context Guidance and examples from funders, unis, research disciplines and others DMP Requirements from funders, institutions and others Create Share Review Export Update …..
  27. 27. Local instances of DMPonline https://www.dmptuuli.fi https://dmp.opidor.fr https://dmponline.be https://dmponline.deic.dk Based on Open Source DMPRoadmap codebase https://github.com/ DMPRoadmap
  28. 28. German RDM Organiser • Funded by DFG • Different service model: self-deploy, not centrally-hosted • Demo available at: https://rdmo.aip.de
  29. 29. Thank you! Questions? www.fosteropenscience.eu Twitter: @fosterscience Facebook: fosteropenscience