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Dynamic faculty conference njasa 2014

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Dynamic faculty conference njasa 2014

  1. 1. How to Create Dynamic Faculty Conferences Presented by: Edward Aguiles –Principal Sandra Paul – Director of Technology NJASA/NJAPSA Spring Conference 2014
  2. 2. Why have a faculty meeting?
  3. 3. What does your faculty meeting look like?
  4. 4. Changing the Paradigm
  5. 5. KEY TO EFFECTIVE CONFERENCES • DESIGN • CONTENT • PROCESS
  6. 6. Classroom Meeting
  7. 7. DESIGN TIME IS VALUABLE –TREAT IT THAT WAY • Respect your faculty/staff’s time • Set and stick to a start time • Set and stick to an end time ESTABLISH IN ADVANCE THE LENGTH OF THE CONFERENCE • The agenda will dictate the conference length • Conferences should last no more than one hour • Optimum time for feeling positive about a conference is 30 minutes
  8. 8. DESIGN PREPARE AND DISTRIBUTE AN AGENDA AHEAD OF TIME • Send a draft of the agenda out early enough for staff input to be solicited. • Send a final revised agenda out guaranteeing that there are a reasonable number of items to be covered. CONTROL THE CONFERENCE BY CONTROLLING THE CLOCK • Allow for discussion but make certain to keep dialog on track. • Don’t allow one group or one teacher to monopolize the discussion. • Steer the discussion back to the topic and prevent people from filibustering.
  9. 9. DESIGN ON A POSITIVE NOTE… Start the conference: • By greeting people as they arrive. • With a cheerful atmosphere. • With a funny story or humor to provide a relaxed atmosphere, • With positive comments from community members ( students, parents, community at large) about the school or programs. • With cohesion – focus on the group and away from individual success stories.
  10. 10. CONTENT WHAT ARE YOUR PRIORITIES? • Focus on central issues that are essential to everyone Top three (3) answers are on the board. Name three things that are vital to having a productive conference • Professional development • School improvement • Opportunities for staff members to communicate with one another.
  11. 11. Faculty meeting tools Padlet Livebinder Smore Backchanneling Food!!!! Remind 101 Flipped Meeting Google Docs Google Hangout Food!!!!
  12. 12. Using Padlet
  13. 13. Livebinder
  14. 14. Remind101 ● Faculty meeting time and dates ● Parent/Teacher conferences ● I & RS meeting ● Announced Observations/Post Observations ● Parent communications
  15. 15. Smore Spot On - Spotswood School District LAC - Look Out - Lower Alloway Creek School District
  16. 16. Back Channeling Today’s Meet - TodaysMeet works like a chat room – you create a room, choose a timeframe for how long the room stays open (two hours to one month), enter your name, then start chatting. The text box is limited to 140 characters, just like a tweet. PollEverywhere - PollEverywhere approaches the backchannel a bit differently, identifying itself as an audience response system. First, it’s anonymous; there is no space to enter a name, which could generate interesting responses. Socrative -Socrative is a smart response system that empowers an administrator by engaging their teachers with a series of educational exercises and games within a meeting. Socrative runs on any mobile device. MicroMobs- Chatzy - Chatzy provides a free platform for hosting your private chat area. To use it, simply name your chat area, select your privacy settings (you can password protect it), then send out invitations. Instead of sending out invitations you could just post the link to your chat area.
  17. 17. Google Docs
  18. 18. Google Hangout
  19. 19. Flipped Faculty Meeting
  20. 20. CONTENT GROUP DISCUSSION Large Small ANYONE ANYONE… • You can’t always be the profit in your own land. • Invite guest speakers whenever possible • Have teachers present • Provide time for team building
  21. 21. CONFERENCES SHOULD BE PLACES WHERE… “Vital information is presented and discussion can occur to tackle problems or develop policy.” Brainstorm Let them be part of the solution We all agree
  22. 22. BUILDING CONSENSUS Ask for- Consider- Value Procedures and Routines Shut Up!
  23. 23. Conflict Happens DEAL WITH IT • Don’t let it fester. • Discuss the conflict openly then and there. • We all have views learn to accept them. • Teams don’t always agree but they ALWAYS listen to and respect each other’s views and opinions. • Settle for resolution – Don’t settle for false harmony.
  24. 24. “Teachers can read the calendar.” • Reduce or eliminate time spent discussing the calendar. • Communicate the calendar through other forms of communication. • If you discussed it in a memo there is no need to discuss it again at your conference.
  25. 25. Changing the Way ● Edcamp style ● App Smackdown ● Learning Centers ● Faculty Meeting Tools
  26. 26. “If a meeting is to take place, it should be both necessary and effective, or it should not be held at all.” - Grant Wiggins
  27. 27. R-E-S-P-E-C-T • Never meet for meetings sake. • Never meet with the entire staff when the information only pertains to a small group. • Never meet when a memo, or other communication format will do.
  28. 28. PROCESS Agenda – If you set it- Follow it. Be direct. • Keep your conference quick moving • Don’t belabor points • Be concise • Get to the Point!!!
  29. 29. Process Give them something to take from your conference. • A sense of accomplishment engagement and/or participation. • More knowledge than when they entered. • Something useful • An article • A book • A website/app • A resource
  30. 30. Process Speak Up • Ask for participation. • Meet as a small group first to maximize teacher participation then reassemble as a whole group to share their collective ideas.
  31. 31. Process • Don’t let one person or group monopolize discussion. • Don’t allow a staff member ( including yourself) to interrupt while someone is speaking. • Don’t allow conversations to take place that: • Are off topic • Steal focus Whole group means EVERYBODY
  32. 32. COMMITMENT AND ENERGY • Build morale. • Leave your conference with a sense of purpose, excitement , and commitment. • Leave uplifted not downtrodden. • Build in “teacher time”.  Like show and tell – allow teachers to discuss books, articles, projects with colleagues.
  33. 33. Edcamps are unconferences for educators where learners share their experiences and their professional expertise in a collaborative, interactive learning environment. Edcamps are based on Open Space Technology (OST) which states that “whoever comes are the right people and whatever happens are the only things that could have” (Boule, 2011).
  34. 34. App Smackdown
  35. 35. HAVE FUN MEETINGS CAN BE: • Boring • Stiff • Pompous • A waste of time • Unproductive CONFERENCES SHOULD BE: • Fun • Informative • Interactive • Time sensitive • Rejuvenate
  36. 36. References The Three Most Important Secrets Of Successful Meetings: design, content, and process (In Mind Communications, 2001)
  37. 37. Thank You Twitter: @spaul6414 Email: spaul6414@gmail.com LinkedIn: Sandra Paul Cell: 908-433-7076 Website: sspaul.blogspot.com Twitter: @eaguiles Email: eaguiles@yahoo.com Phone: 732-525-5229

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