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How to Create
Dynamic Faculty Conferences
Presented by: Edward Aguiles –Principal
Sandra Paul – Director of Technology
NJASA/NJAPSA Spring Conference 2014
Why have a faculty meeting?
What does your faculty
meeting look like?
Changing the Paradigm
KEY TO EFFECTIVE CONFERENCES
TIME IS VALUABLE –TREAT IT THAT WAY
• Respect your faculty/staff’s time
• Set and stick to a start time
• Set and stick to an end time
ESTABLISH IN ADVANCE THE LENGTH OF THE CONFERENCE
• The agenda will dictate the conference length
• Conferences should last no more than one hour
• Optimum time for feeling positive about a conference is 30
PREPARE AND DISTRIBUTE AN AGENDA AHEAD OF TIME
• Send a draft of the agenda out early enough for staff input to be
• Send a final revised agenda out guaranteeing that there are a
reasonable number of items to be covered.
CONTROL THE CONFERENCE BY CONTROLLING THE CLOCK
• Allow for discussion but make certain to keep dialog on track.
• Don’t allow one group or one teacher to monopolize the discussion.
• Steer the discussion back to the topic and prevent people from
ON A POSITIVE NOTE…
Start the conference:
• By greeting people as they arrive.
• With a cheerful atmosphere.
• With a funny story or humor to provide a relaxed atmosphere,
• With positive comments from community members ( students,
parents, community at large) about the school or programs.
• With cohesion – focus on the group and away from individual
WHAT ARE YOUR PRIORITIES?
• Focus on central issues that are essential to everyone
Top three (3) answers are on the board. Name
three things that are vital to having a productive
• Professional development
• School improvement
• Opportunities for staff members to communicate
with one another.
Faculty meeting tools
● Faculty meeting time and dates
● Parent/Teacher conferences
● I & RS meeting
● Announced Observations/Post Observations
● Parent communications
Spot On - Spotswood School District
LAC - Look Out - Lower Alloway Creek School
Today’s Meet - TodaysMeet works like a chat room – you create a room, choose a timeframe
for how long the room stays open (two hours to one month), enter your name, then start chatting. The text box is
limited to 140 characters, just like a tweet.
PollEverywhere - PollEverywhere approaches the backchannel a bit differently, identifying
itself as an audience response system. First, it’s anonymous; there is no space to enter a name, which could
generate interesting responses.
Socrative -Socrative is a smart response system that empowers an administrator by engaging their teachers
with a series of educational exercises and games within a meeting. Socrative runs on any mobile device.
Chatzy - Chatzy provides a free platform for hosting your private chat area. To use it, simply
name your chat area, select your privacy settings (you can password protect it), then send out invitations.
Instead of sending out invitations you could just post the link to your chat area.
Flipped Faculty Meeting
• You can’t always be the profit in your own land.
• Invite guest speakers whenever possible
• Have teachers present
• Provide time for team building
CONFERENCES SHOULD BE
“Vital information is presented and
discussion can occur to tackle problems or
Let them be part of the solution
We all agree
Ask for- Consider-
DEAL WITH IT
• Don’t let it fester.
• Discuss the conflict openly then and there.
• We all have views learn to accept them.
• Teams don’t always agree but they ALWAYS listen to
and respect each other’s views and opinions.
• Settle for resolution – Don’t settle for false harmony.
“Teachers can read the calendar.”
• Reduce or eliminate time spent discussing
• Communicate the calendar through other
forms of communication.
• If you discussed it in a memo there is no
need to discuss it again at your conference.
Changing the Way
● Edcamp style
● App Smackdown
● Learning Centers
● Faculty Meeting Tools
“If a meeting is to take place, it
should be both necessary and
effective, or it should not be held
- Grant Wiggins
• Never meet for meetings sake.
• Never meet with the entire staff when the
information only pertains to a small group.
• Never meet when a memo, or other
communication format will do.
If you set it- Follow it.
• Keep your conference
• Don’t belabor points
• Be concise
• Get to the Point!!!
Give them something to take from your conference.
• A sense of accomplishment engagement and/or
• More knowledge than when they entered.
• Something useful
• An article
• A book
• A website/app
• A resource
• Ask for participation.
• Meet as a small group first to maximize
teacher participation then reassemble as
a whole group to share their collective
• Don’t let one person or group monopolize discussion.
• Don’t allow a staff member ( including yourself) to
interrupt while someone is speaking.
• Don’t allow conversations to take place that:
• Are off topic
• Steal focus
Whole group means EVERYBODY
COMMITMENT AND ENERGY
• Build morale.
• Leave your conference with a sense of purpose,
excitement , and commitment.
• Leave uplifted not downtrodden.
• Build in “teacher time”.
Like show and tell – allow teachers to discuss
books, articles, projects with colleagues.
Edcamps are unconferences for educators where
learners share their experiences and their
professional expertise in a collaborative, interactive
learning environment. Edcamps are based on Open
Space Technology (OST) which states that
“whoever comes are the right people and whatever
happens are the only things that could have” (Boule,
MEETINGS CAN BE:
• A waste of time
CONFERENCES SHOULD BE:
• Time sensitive
The Three Most Important Secrets Of
Successful Meetings: design, content, and
process (In Mind Communications, 2001)
LinkedIn: Sandra Paul