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SPS NYC - Getting started with Office 365 for IT Pros

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Interested in learning more about the foundations of Office 365 and you happen to be an IT Pro? Check this deck out to help provide a baseline of knowledge to work from while developing the plan for your Office 365 implementation.

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SPS NYC - Getting started with Office 365 for IT Pros

  1. 1. Getting Started with Office 365 for IT Pros Dan Usher
  2. 2. Thank You EVENT Sponsors We appreciated you supporting the New York SharePoint Community! • Diamond, Platinum, Gold, & Silver have tables scattered throughout • Please visit them and inquire about their products & services • To be eligible for prizes make sure to get your bingo card stamped by ALL sponsors • Raffle at the end of the day and you must be present to win!
  3. 3. Conference Materials • Slides / Demo will be posted on Lanyrd.com • http://lanyrd.com/2016/spsnyc • Photos posted to our Facebook page • https://www.facebook.com/sharepointsaturdaynyc • Tweet Us - @SPSNYC or #SPSNYC • Sign Up for our NO SPAM mailing list for all conference news & announcements • http://goo.gl/7WzmPW • Problems / Questions / Complaints / Suggestions • Info@SPSNYMetro.com
  4. 4. • Visit ExtaCloud’s booth for wrist bands! Scallywag's Irish Pub 508 9th Ave, between 38th & 39th. [6 minutes walk] Scallywags also serves food. http://www.scallywagsnyc.com/
  5. 5. Agenda • What is Office 365 • Where’s it hosted? • How to setup Office 365 • Identity and Authentication • Which Office 365 Plan… • User Management • Gotchas
  6. 6. Why Cloud?
  7. 7. Cloud Computing
  8. 8. Office 365 | What is it? Latest productivity services running in Microsoft’s cloud
  9. 9. Why Office 365? Fast and fluid experience with touch, pen, mouse & keyboard Immersive touch-optimized Windows 8/8.1/10 apps Support for Windows phone, iOS and Android phones Office – on the web, desktop and mobile Open development model Enterprise-grade reliability and standards Modern Authentication Newsfeeds and microblogging, extend with Yammer Pervasive social capabilities across Office Multiparty HD video & Skype federation DLP, data retention & unified eDiscovery Reimagined deployment model for Office apps with Click to Run and Mobility Common management experience across Office 365
  10. 10. Where’s it hosted? http://www.extremetech.com/extreme/161772-microsoft-now-has-one-million-servers-less-than-google-but-more-than-amazon-says-ballmer
  11. 11. Where’s it hosted? http://www.extremetech.com/extreme/161772-microsoft-now-has-one-million-servers-less-than-google-but-more-than-amazon-says-ballmer
  12. 12. What’s it look like on the inside? 13
  13. 13. What’s it look like on the inside? • Thousands of rack mounted shared chassis • Operated in the Microsoft Global Foundation Services • Utilizing Open Computer Project Foundation for hardware • http://www.globalfoundati onservices.com/
  14. 14. Where exactly are these Office 365 regions? 15 • North America • South America • EMEA • Japan • APAC • US Government • Australia • India • Canada In North America: • Quincy, Washington • San Antonio, Texas • Chicago, Illinois • …and other US Data Centers https://www.microsoft.com/online/legal/v2/?docid=25
  15. 15. Can I move my data? 16 • Yes you can… • https://msdn.microsoft.com/en-us/library/dn878163.aspx • New Data Center Regions… - Japan (12/2014) - Australia (3/2015) - India (10/2015) - Canada (5/2016)
  16. 16. How do I know where my data resides? 17
  17. 17. Service Level Agreement • Office 365 is treated as a component of Microsoft’s online services • 5 day prior notification for scheduled maintenance • 99.9% Uptime Percentage • Pods and Failover • Service Credits http://microsoftvolumelicensing.com/DocumentSearch.aspx?Mode=3&DocumentTypeId=37
  18. 18. What is considered downtime? For SharePoint… “Any period of time when users are unable to read or write any portion of a SharePoint site collection for which they have appropriate permissions.”
  19. 19. What is considered downtime?
  20. 20. What is considered downtime?
  21. 21. Looking for Information and Updates… • Office 365 Community - http://community.office365.com • Wikis for Updates - http://community.office365.com/en-us/w/default.aspx • Forums for Questions - http://community.office365.com/en-us/f/default.aspx • Office 365 Dev Slack Channel - http://officedev.herokuapp.com/
  22. 22. Looking for Information and Updates… • Office 365 Community - http://community.office365.com • Wikis for Updates - http://community.office365.com/en-us/w/default.aspx • Forums for Questions - http://community.office365.com/en-us/f/default.aspx • Office 365 Dev Slack Channel - http://officedev.herokuapp.com/
  23. 23. What about what’s coming next? http://www.office.com/roadmap
  24. 24. How can I provide feedback? User Voice http://officespdev.uservoice.com/
  25. 25. How can I provide feedback? User Voice http://officespdev.uservoice.com/
  26. 26. How can I provide feedback? User Voice http://officespdev.uservoice.com/
  27. 27. How can I provide feedback? User Voice http://officespdev.uservoice.com/
  28. 28. How feedback changes things… Tags and Notes - http://go.spdan.com/spotagsret Task Links and Sync to Outlook within Personal Site - http://go.spdan.com/spotasksret Office on Demand - http://go.spdan.com/o365oodret SharePoint Public Websites - http://go.spdan.com/spopublic Yammer Conversations - http://go.spdan.com/yammerconvos
  29. 29. Setting up a Tenancy
  30. 30. Setting up a Tenant What plan do I want? What will my Tenant Name be? Who will be my Tenant Administrator? How will users Authenticate?
  31. 31. What’s in a Name? Where’s a tenant name show up? User Logons • John.Doe@tenant.onmicrosoft.com* Email Addresses • John.Doe@tenant.onmicrosoft.com* Private Collaboration Sites • https://tenant.sharepoint.com
  32. 32. Provisioning an Office 365 Tenant http://go.microsoft.com/fwlink/p/?LinkID=403802
  33. 33. Services 35 • Outlook - Mail - Calendar - Contacts • Yammer • OneDrive for Business • SharePoint Team Sites • Planner • Delve • Video • Office Online Apps - Word - Excel - PowerPoint - OneNote • Sway
  34. 34. Services 36
  35. 35. Services 37
  36. 36. New SharePoint Experience 38
  37. 37. New SharePoint Experience 39
  38. 38. New SharePoint Experience 40
  39. 39. New Document Libraries 41
  40. 40. New Document Libraries 42
  41. 41. New Document Libraries 43
  42. 42. New Document Libraries 44
  43. 43. New Document Libraries 45
  44. 44. New Document Libraries 46
  45. 45. New Document Libraries 47
  46. 46. New Document Libraries 48
  47. 47. How do I control the experience? 49 • https://support.office.com/en-us/article/Switch-the-default-for-document- libraries-from-new-or-classic-66dac24b-4177-4775-bf50-3d267318caa9 • Single Document Library (Library Owners) • All Document Libraries (Administrators) • Site and Site Collection Level Document Libraries using PowerShell (Administrators)
  48. 48. Where’s my cheese? 50 • Things change… - Do you remember your reaction when you opened up SharePoint 2013? • User Interfaces changing and becoming more responsive to your device… - Admin Center changed - OneDrive and Document Libraries - Lists
  49. 49. The Admin Center 51 • Old experience... • ...meet new experience
  50. 50. The Admin Center 52 • Old experience... • ...meet new experience
  51. 51. Authentication
  52. 52. Authentication Options in The Cloud™ Cloud Identity Directory and Password Synchronization Federation
  53. 53. Identity Scenarios CloudIdentity Single identity in the cloud with no integration to on-premises directories Directory & Password Synchronization Single identity and credentials Federated Identity Single federated identity and credentials
  54. 54. Planning for Office 365 Office 365 Service Description - http://www.office365sd.com Office 365 Deployment Guide - http://technet.microsoft.com/en-us/library/hh852466.aspx
  55. 55. More Planning for Office 365 Deployment Readiness Tool - https://onramp.office365.com/onramp/ SharePoint Online Filterable Comparison - http://technet.microsoft.com/en-us/office365/fp123607
  56. 56. The Human Side Trust Center https://trust.office365.com Change Management Plans http://technet.microsoft.com/en-us/office365/dn342872.aspx Training Center http://office.microsoft.com/en-us/office-365-for-business-learning-center-FX102821134.aspx
  57. 57. Certifications Learning Paths https://mspartnerlp.mspartner.microsoft.com/LearningPath Certification - Office 365 MCSA http://www.microsoft.com/learning/en-us/mcsa-office365-certification.aspx Managing Office 365 Identities and Requirements (70-346) Enabling Office 365 Services (70-347)
  58. 58. Office 365 ProPlus versus Office 2013 / 2016 Office Professional Plus 2013 / 2016 MSI-based installation Settings inherited from Office 2010 installation Does not support multiple versions (2010 and 2013 or 2016) simultaneously Licensing can be through MAK, KMS or AD based activation Used for Terminal Services Gateway, Remote Desktop Server, Shared Computers and Closed Networks Office 365 ProPlus Click-to-Run (C2R) installation App-V foundation Allows for Side by Side operation (2010 and 2013 or 2016) Licensing handled through Office Subscription-based Activation Used for Physical or Virtual Machines
  59. 59. Storage for my Office 365 E3 tenant… Office 365 E3 with 500 Users • 1 TB + (500 MB x 500) • Total SharePoint Storage – 1.250 TB pooled • OneDrive for Business per user – 1 TB
  60. 60. Core Capabilities - External Users Capability External Files Sizes and Storage Access a team intranet site When invited Create a team intranet site No Incremental team storage beyond 10 GB 0 Maximum storage per subscription 0 My Sites personal storage and file sharing 0
  61. 61. Office 365 Admin Panel and User Management Demo
  62. 62. Office 365’s Admin Portal
  63. 63. Getting onboard with First Release
  64. 64. Getting onboard with First Release
  65. 65. Getting onboard with First Release
  66. 66. What about OneDrive…
  67. 67. What’s this OneDrive for Business thing? • It’s not OneDrive through Live Services! - Or is it? • Office 365 provides for 1 TB per user document library* - Fewer file type restrictions that other document libraries • Allows for sharing like any other document library • Installs with Office 365 ProPlus / 2013 / 2016 applications - Can be installed with OneDrive for Business Client - Can be installed through OneDrive app • Synchronizes files with OneDrive for Business every 10 minutes • Doesn’t replace SharePoint Workspaces Backstage OneDrive for Business Windows Sync Client Windows (File) Explorer (Favorites) OneDrive SharePoint OneDrive @ SPDelta OneDrive for Business My Sites MySite Host Personal Site Collection OneDrive for Business document library Team Sites Document Libraries
  68. 68. questions
  69. 69. • Visit ExtaCloud’s booth for wrist bands! Scallywag's Irish Pub 508 9th Ave, between 38th & 39th. [6 minutes walk] Scallywags also serves food. http://www.scallywagsnyc.com/

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