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Project Management for Technical Communication Professionals

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Presentation to the members of the Indiana Chapter of the Society for Technical Communication, December 18, 2006. Delivered by Greg McCormick on the Project Management Institute methodology and how it can help technical communication professionals better plan and manage their technical documentation projects.

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Project Management and the Technical Communicator STC-Indiana December 18, 2006
Rant Alert! ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
A “Hard Sell” of Our Value ,[object Object],[object Object],[object Object],etc... Business Continuity Projects New Product or Service Development Technical Communications Project Management Regulatory Compliance Projects Customer / Quality Projects C-Level Management
Lessons from Failed Projects ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Purposes Tonight ,[object Object],[object Object],[object Object],[object Object],[object Object]
Part 1: Understanding Formal Project Management Techniques ,[object Object],[object Object],[object Object]
Project Management Institute ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
PMI Definitions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
“ Project” vs. “ Product of Project” ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Knowledge Areas ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Knowledge Areas ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Knowledge Areas ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
ITTO Model Helpful to document Inputs, Tools&Techniques, and Outputs (ITTO) of each process or task I nput(s) T ools & T echniques O utput(s) Activity Outputs of one process often become Inputs to others
Process Groups ,[object Object],[object Object],[object Object],[object Object],Phases in project life-cycle 2 processes Closing 5 7 processes Monitoring and Controlling 4 7 processes Executing 3 26 processes Planning 2 2 processes Initiating 1
1. Initiating Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1A: Project Charter ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1B: Preliminary Scope Statement ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2. Planning Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2A. Administrative Planning ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2B. Execution Planning ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Work Breakdown Structure (WBS) Can be presented graphically… Create a Manual 1 Define 2 Design 3 Develop 4 Deliver 1.1 Audience 1.2 Purpose 2.1 Scope 2.2 Structure 2.3 Level of Detail 3.1 Write 3.2 Add Graphics 3.3 Index 3.4 Edit 4.1 Copy 4.2 Post 4.3 DMS
WBS … or as a numbered outline: Creating a Manual 1 Define 2 Design 2.1 Design Scope 2.2 Design Structure 2.2.1 Front Matter 2.2.2 Main Body 2.2.3 Back Matter 2.3 Level of Detail 3 Develop 4 Deliver MS-Project uses this scheme
Applied to Processes w/ ITTO ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
3. Executing Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
4. Controlling Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
5. Closing Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
PMBOK Guide ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Part 2: Adding Value to Project Teams ,[object Object],[object Object],[object Object]
TechComm Opportunities ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
A. Represent The Organization ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
B. Represent The Project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
C. “Suggest” Changes ASAP Initiation T i m e & C o s t Execution Planning Closure
PMI Resources ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Questions ,[object Object],[object Object],[object Object],[object Object]

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Project Management for Technical Communication Professionals

  • 1. Project Management and the Technical Communicator STC-Indiana December 18, 2006
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  • 13. ITTO Model Helpful to document Inputs, Tools&Techniques, and Outputs (ITTO) of each process or task I nput(s) T ools & T echniques O utput(s) Activity Outputs of one process often become Inputs to others
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  • 25. Work Breakdown Structure (WBS) Can be presented graphically… Create a Manual 1 Define 2 Design 3 Develop 4 Deliver 1.1 Audience 1.2 Purpose 2.1 Scope 2.2 Structure 2.3 Level of Detail 3.1 Write 3.2 Add Graphics 3.3 Index 3.4 Edit 4.1 Copy 4.2 Post 4.3 DMS
  • 26. WBS … or as a numbered outline: Creating a Manual 1 Define 2 Design 2.1 Design Scope 2.2 Design Structure 2.2.1 Front Matter 2.2.2 Main Body 2.2.3 Back Matter 2.3 Level of Detail 3 Develop 4 Deliver MS-Project uses this scheme
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  • 36. C. “Suggest” Changes ASAP Initiation T i m e & C o s t Execution Planning Closure
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