course material

1. BSBPMG631 Manage Program Delivery
Answers:
Introduction
The program mainly focuses on undertaking three projects. The first project focuses on the
redevelopment of a website for hosting and maintenance services in Australia. The website
will help in enabling the National archives of Australia for collected the contributed data
regarding the photographic collection that are featured on the site. The second project
mainly focuses on the redevelopment of the clean energy regulator staff intranet into
SharePoint 2013. Moreover, the third project focuses on the development of a database for
successful community engagement.
Program Management Framework
Project Management Institute (PMI) based Standard for Program Management (SPM)
framework for managing the entire program. The framework generally helps in
determining as well as expanding the concepts of project management and further helps in
utilizing them for the successful accomplishment of the project work (Sales and Barbalho
2018).
Program Funding Strategies
Sources Of Funds
The funds that will be needed for the program will be achieved from the following sources
that are mainly elaborated below:
The government will fund the budget for the program so that all three projects can be
undertaken successfully.
The program funds will also be provided by the Commercial bank as a loan which will be
paid on a monthly basis with interest for successfully executing all three projects.
Types Of Funds
The types of funds that will be used for the successful execution of the entire program are
mainly elaborated below:

2. Debt funds are used by the program from the commercial banks, which they have to pay on
a regular basis (Franssen et al. 2018).
The program will also use money market funds as this particular type of funds generally
have the lowest risk.
Program Resource Management
The resources that are needed for successfully undertaking the program are mainly
elaborated below:
Human Resources: Program manager, project planner, IT manager, tester, trainer,
application manager, operational manager, financial manager, HR manager and sponsor are
some of the human resources that are needed for successfully undertaking the program.
Hardware/Software Resources: CPU, Hard drive, RAM, desktop, testing tools as well as
designing tools are some of the hardware and software that are needed for successfully
undertaking the program.
Financial Resources: The program requires financial resources for successfully undertaking
the work of the program.
The steps that are used during the progress of the program for managing the resources of
the program are mainly elaborated below:
Firstly, it is quite important to properly understand the demand of the resources during the
program.
Secondly, it is important to assign the resources according to the demand within the
program (Keegan, Ringhofer and Huemann 2018).
Thirdly, it is necessary to track the utilization of the resources and properly update the
assignments that will be undertaken during the program.
In the fourth step, it is important to validate data for successfully reducing variation during
the program.
Lastly, it is necessary to present the data to the senior executive for ensuring that the
resources of the program are properly managed.
Monitoring Of Program
Quality Items
Quality Measurements

3. Timing of Measurement
Project 1
Interface of the website;
User-friendly
1 minute
Functionality of the website;
Testing tools
8 hours
Project 2
Functionality of the intranet;

4. Quality check
1 hour
Operation of software platform;
Testing tools
8 hours
Project 3
Functionality of SAAS CRM;
Successful data management
5 hours
Proper operations of the system;

5. Testing tools
Two weeks
Controlling Of Program Progress
It is identified that in order to control the progress of the program, it is necessary to use the
following steps that are mainly elaborated below:
It is quite necessary to track the progress of the program on a weekly basis for ensuring that
the entire program is on track and the program will be completed within the assumed
timeline (Scott and Pfahl 2017).
It is also necessary to work as per the planned schedule in order to have proper control of
the program timeline and for avoiding delays during the program.
Earned value analysis is also a tool that can be used by the program manager for analyzing
as well as controlling the progress of the program.
Evaluating Program Progress
The program uses a goal-based evaluation method in order to analyze the program
progress. The goal-based evaluation method mainly ensures that the goals, as well as
objectives of the program, are successfully achieved.
Legal And Regulatory Requirements
Legal as well as regulatory requirements that are mainly complied with the program are
mainly elaborated below:
During the program, it is quite necessary to main health and safety regulations in order to
maintain the health and safety of the employees who are involved within the program.
It is essential to work as per the contract in order to avoid any types of legal challenges
during the program (Moyce and Schenker 2018).
Responding To Change
The process that is mainly used for responding to the changes that are needed during the
program are mainly elaborated below:
Firstly, it is essential to check the change request that is submitted in order to analyze the
need for the change.

6. After checking the change request, it is essential to analyze the impact of the change request
on the program (Padar, Pataki and Sebestyen 2017).
If the changes do not create much impact on the program, then the change request would be
rejected; however, if it creates a positive impact on the program, then it will be accepted.
If the change request is accepted, then the project team uses a number of steps for
implementing the changes successfully.
Manage Program Risks
The steps that are followed for managing the risks that occur during the program are
mainly elaborated below:
Risk Identification: In the first step, the program manager uses different types of techniques
including brainstorming, analysis, survey as well as an interview for analyzing the risks that
occurs during the program.
Risk Analysis: After identification of the risk, each of the risk are analyzed as per their
impact and probability of occurrence on the program (Mishchenko et al. 2018).
Mitigating Risk: After risk analysis, it is quite essential to mitigate the risk using risk
management strategy so that none of the risk creates a negative impact on the program.
Monitoring and Reviewing Risk: It is very much essential to monitor the risks regularly for
checking the impact of residual risk.
References
Franssen, T., Scholten, W., Hessels, L.K. and de Rijcke, S., 2018. The drawbacks of project
funding for epistemic innovation: Comparing institutional affordances and constraints of
different types of research funding. Minerva, 56(1), pp.11-33.
Keegan, A., Ringhofer, C. and Huemann, M., 2018. Human resource management and project
based organizing: Fertile ground, missed opportunities and prospects for closer
connections. International Journal of Project Management, 36(1), pp.121-133.
Mishchenko, V., Naumenkova, S., Ivanov, V. and Tishchenko, I., 2018. Special aspects of using
hybrid financial tools for project risk management in Ukraine. Investment Management and
Financial Innovations, 15(2), pp.257-266.
Moyce, S.C. and Schenker, M., 2018. Migrant workers and their occupational health and
safety. Annual review of public health, 39, pp.351-365.
Pádár, K., Pataki, B. and Sebestyén, Z., 2017. Bringing project and change management roles
into sync. Journal of Organizational Change Management.
Sales, L.D.S.B. and Barbalho, S., 2018. Identifying system archetypes in order to comprehend
and improve the program management practices in organizations. IEEE Transactions on
Engineering Management, 67(1), pp.163-173.

7. Scott, E. and Pfahl, D., 2017, November. Exploring the individual project progress of scrum
software developers. In International Conference on Product-Focused Software Process
Improvement (pp. 341-348). Springer, Cham.