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time managment

  1. Nadeem Registration no. 16-NTU-0137
  2. What is time management?(TM) Time Manageme nt refers to managing time effectively so that the right time is allocated to the right activity.
  3.  To save time  To reduce stress  To function effectively  To increase our work output  To have more control over our job responsibilities Why do we need TM ?
  4. Time is the most precious thing we have Time is ultimately the most valuable resource Time and how we spend it within the organization must be managed effectively Time is totally perishable Time cannot be stored up for use later WHY WE NEED TM?
  5. 7 ESSENTIAL HABITS FOR TM. Essential habits for good time management are:  Know where the hours are going  Keep focused on the end result Work to defined priorities  Schedule time for important issues  Delegate routine tasks and responsibility for them  Confront your own indecision and delay  Take the stress out of work  Keep applying the essential habits!
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  7. MYTHS ABOUT TIME MANAGEMENTTime management is nothing but common sense. I do well in school, so I must be managing my time effectively. Time management? I work better under pressure. It takes all the fun out of life!!! No matter what I do, I won’t have enough time!
  8. STEPS TO MANAGING YOUR TIME 1. Set goals 2. Make a schedule 3. Revisit and revise your plan
  9. Make your goals specific and concrete. Don’t be vague. Set both long-term goals and short-term ones to support them. Set a deadline for your goals. Integrate your goals: professional, personal and career. Realize that goals change, but know which goals to stick to! Go for the goal! WHERE TO START? 1. Set Goals!
  10. 2. MAKE A SCHEDULE SET UP YOUR SEMESTER CALENDAR Look at the meeting schedules with the clients. Highlight all meetings according to time and place. Identify routine “client calling” days. Don’t forget to take a break once in a while.
  11. HOW TO MANAGE TIME 1.Prepare yourself first, by taking 30 minutes of your time to fix yourself something to eat and relax. Assign realistic priorities to each task.
  12. HOW TO MANAGE TIME 2.Balance your effort. Work on small portions every day of work that will be due by the end of the week, starting with the most important tasks first.
  13. HOW TO MANAGE TIME 3.Focus on your most productive time of day. Some people work better in the morning, and some are more focused in the evening.
  14. HOW TO MANAGE TIME 4.Manage time in increments. Play a game with yourself by competing against the clock. Work in fifteen minute, half hour or hour intervals followed by a 10 minutes
  15. HOW TO MANAGE TIME 5.Take a break. Clear your mind and refresh yourself to refocus. Decide beforehand on a 5, 10 or 15 minute break and stick to that decision
  16. HOW TO MANAGE TIME 6.Keep track of your progress. Cross things off the list as they are completed.
  17. HOW TO MANAGE TIME 7.Reassess the list. Rewrite and prioritize your list on a regular basis.
  18. HOW TO MANAGE TIME 8.Leave time for fun. While there are times when we just need to power through a large project, it's important to give yourself time to let loose
  19. HOW TO MANAGE TIME 9.Sleep for 7-9 hours every night. Getting the proper amount of sleep will help keep you alert and energetic, able to think clearly, and function at a high level
  21. DO YOU HAVE A SCHEDULE? ORGANIZING YOUR DAY: “Work smarter, not harder.”- Alan Lakein Set realistic goals, there are only 24 hours in a day. Use spare time to review. Customer calling at the same time each day: make it a habit Don’t forget to reward yourself when you do something right!
  22. DO YOU USE A DAILY PLANNER? Review your calendar daily for the current week and upcoming week. It just takes a moment to review your calendar and it relieves stress to know you are on top of things.
  23. THE BENEFITS OF TIME MANAGEMENT 1. You are more productive. 2. You reduce your stress. 3. You improve your self-esteem. 4. You achieve balance in your life. 5. You avoid meltdowns. 6. You feel more confident in your ability to get things done. 7. You reach your goals.
  24. TACKLE TIME WASTERS First, learn to recognize when you’re wasting time. Decide what you need to do and can realistically do. Learn how to say “NO” when you don’t have time. Use an answering machine and return calls at your convenience. The telephone is a major time killer. Learn to say “I can’t talk right now. I’ll get back to you.” Wasting time is often linked to a lack of self-discipline. Ask yourself, “Do I really need to do this or not?”
  25. REVISE AND PREVIEW: STAYING ON TOP OF THINGS… Immediately note all changes. Exam/Paper due date revisions Meeting additions/cancellations Work schedule changes Upcoming visitors, etc., etc… Preview the upcoming week making any necessary adjustments. Preview each day to see what might happen…
  26. MANAGINGTIMEThere are 168 hours in every week. How are you spending yours? Sleeping Going to the Gym Getting ready for class Working on campus Shopping for groceries Caring for family members Going out with friends Cultivating a relationship Meeting new people Going to office hours Volunteering Going to class Studying for tests Doing library research Taking a nap Exercising Catching up! Commuting Getting around campus Playing an instrument Trying to unwind Attending events on campus Helping a friend Checking email Revising your essay Getting coffee Chatting with friends Keeping in touch with family
  27. CONCLUSION. Time and energy management can make you more productive and reduce your stress level. The Three Steps Set goals Make a schedule Revisit and revise your plan Be tough with your time. Actively avoid procrastination and time wasters. Learn to say “no” to distractions. Employ a variety of time management strategies to maximize your time. Relax and enjoy the extra time that you’ve discovered!
  28. Any Question?