Nadeem
Registration no. 16-NTU-0137

What is time management?(TM)
Time
Manageme
nt refers to
managing
time
effectively
so that the
right time is
allocated to
the right
activity.

 To save time
 To reduce
stress
 To function
effectively
 To increase
our work output
 To have
more control
over our job
responsibilities
Why do we need TM ?

Time is the most precious thing we have
Time is ultimately the most valuable resource
Time and how we spend it within the organization
must be managed effectively
Time is totally perishable
Time cannot be stored up for use later
WHY WE NEED TM?

7
ESSENTIAL HABITS FOR TM.
Essential habits for good time management are:
 Know where the hours are going
 Keep focused on the end result Work to defined priorities
 Schedule time for important issues
 Delegate routine tasks and responsibility for them
 Confront your own indecision and delay
 Take the stress out of work
 Keep applying the essential habits!

8

MYTHS ABOUT TIME
MANAGEMENTTime management is nothing but common
sense. I do well in school, so I must be
managing my time effectively.
Time
management?
I work better
under
pressure.
It takes all the
fun out of life!!!
No matter
what I do, I
won’t have
enough
time!

STEPS TO MANAGING YOUR TIME
1. Set goals
2. Make a schedule
3. Revisit and revise your plan

Make your goals specific and
concrete. Don’t be vague.
Set both long-term goals and
short-term ones to support them.
Set a deadline for your goals.
Integrate your goals: professional,
personal and career.
Realize that goals change, but
know which goals to stick to!
Go for
the
goal!
WHERE TO
START?
1. Set Goals!

2. MAKE A SCHEDULE
SET UP YOUR SEMESTER
CALENDAR
Look at the meeting schedules with the clients.
Highlight all meetings according to time and place.
Identify routine “client calling” days.
Don’t forget to take a break once in a while.

HOW TO MANAGE TIME
1.Prepare yourself first,
by taking 30 minutes of
your time to fix yourself
something to eat and relax.
Assign realistic priorities to each
task.

HOW TO MANAGE TIME
2.Balance your effort.
Work on small portions every
day of work that will be due
by the end of the week, starting
with the most important tasks
first.

HOW TO MANAGE TIME
3.Focus on your most productive
time of day.
Some people work better in the
morning, and some are more focused
in the evening.

HOW TO MANAGE TIME
4.Manage time in increments.
Play a game with yourself by
competing against the clock.
Work in fifteen minute, half hour
or hour intervals followed by a 10
minutes

HOW TO MANAGE TIME
5.Take a break. Clear your mind
and refresh yourself to refocus.
Decide beforehand on a 5, 10 or
15 minute break and stick to that
decision

HOW TO MANAGE TIME
6.Keep track of your
progress.
Cross things off the list as they
are completed.

HOW TO MANAGE TIME
7.Reassess the list.
Rewrite and prioritize your list
on a regular basis.

HOW TO MANAGE TIME
8.Leave time for fun.
While there are times when we
just need to power through a
large project, it's important to
give yourself time to let loose

HOW TO MANAGE TIME
9.Sleep for 7-9 hours every
night. Getting the proper amount
of sleep will help keep you alert
and energetic, able to think
clearly, and function at a high
level

TIME MANAGEMENT MATRIX

DO YOU HAVE A SCHEDULE?
ORGANIZING YOUR DAY:
“Work smarter, not harder.”- Alan Lakein
Set realistic goals, there are only 24 hours in a
day.
Use spare time to review.
Customer calling at the same time each day:
make it a habit
Don’t forget to reward yourself when you do
something right!

DO YOU USE A DAILY PLANNER?
Review your calendar daily for
the current week and upcoming
week.
It just takes a moment to review
your calendar and it relieves
stress to know you are on top
of things.

THE BENEFITS OF TIME
MANAGEMENT
1. You are more productive.
2. You reduce your stress.
3. You improve your self-esteem.
4. You achieve balance in your life.
5. You avoid meltdowns.
6. You feel more confident in your ability to get things
done.
7. You reach your goals.

TACKLE TIME WASTERS
First, learn to recognize when you’re wasting time.
Decide what you need to do and can realistically do.
Learn how to say “NO” when you don’t have time.
Use an answering machine and return calls at your
convenience. The telephone is a major time killer.
Learn to say “I can’t talk right now. I’ll get back to you.”
Wasting time is often linked to a lack of self-discipline.
Ask yourself, “Do I really need to do this or not?”

REVISE AND PREVIEW:
STAYING ON TOP OF
THINGS…
Immediately note all changes.
Exam/Paper due date revisions
Meeting additions/cancellations
Work schedule changes
Upcoming visitors, etc., etc…
Preview the upcoming week making any necessary
adjustments.
Preview each day to see what might happen…

MANAGINGTIMEThere are 168 hours in every week.
How are you spending yours?
Sleeping
Going to the Gym
Getting ready for class
Working on campus
Shopping for groceries
Caring for family members
Going out with friends
Cultivating a relationship
Meeting new people
Going to office hours
Volunteering
Going to class
Studying for tests
Doing library research
Taking a nap
Exercising
Catching up!
Commuting
Getting around campus
Playing an instrument
Trying to unwind
Attending events on campus
Helping a friend
Checking email
Revising your essay
Getting coffee
Chatting with friends
Keeping in touch with family

CONCLUSION.
Time and energy management can make you more productive and
reduce your stress level.
The Three Steps
Set goals
Make a schedule
Revisit and revise your plan
Be tough with your time. Actively avoid procrastination and time
wasters. Learn to say “no” to distractions.
Employ a variety of time management strategies to maximize your
time.
Relax and enjoy the extra time that you’ve discovered!

Any Question?