SBS Ground Control is an ISO 9001 compliant program used for Document Control and Employee Training Management. Manage the complete document lifecycle of any electronic file with electronic signatures and a simple workflow. Reset training requirements for new document revisions. Track employee roles and responsibilities, position training requirements, certification, re-certification, and training classes or events. Simple reports show when recertification is due or nearly due. Reports employee training history for periodic evaluations or reviews. Scan and link class rosters, certification checklists, and test results to create an efficient paperless system. Measure training effectiveness with a click of a button. Great for small companies competing in an ISO 9000 world.
2. Sunday Business Systemswww.SundayBizSys.com
Document Control and Training
Documents and training are inter-related
Standard operating procedures provide the basis for training
New documents often require training in order to be effective
Very often, document changes require additional training for effected personnel
Documenting the training for regulatory compliance can be challenging
For this reason, SBS has bundled
Document Control and
Training management
The Product
Easy to use, Menu driven
Intuitive Process flow
Requires very little training to begin using
Built using Microsoft Access
Runtime version of Access is included
No need to purchase Microsoft Access separately
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Training Module - features and benefits
Tracks training classes and class rosters
Defines employee Positions
Prerequisites, Previous qualifications
Roles and Responsibilities
Required Training for the position
Tracks training requirements
By department
By manager
By individual employee
Tracks re-certification requirements
Identifies delinquent training
Rich set of reports and analysis
Measures the effectiveness of your training management system
A full introductory presentation on the Training Module may be found from
our website http://www.sundaybizsys.com/TDB_Intro.pps
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Document Control
Complete document lifecycle management
Controls any electronic document including
Microsoft office files: Word, Excel, PowerPoint
PDF, AutoCAD, SolidWorks
Control document releases
New documents
Revisions to existing documents
Obsolete documents
Ensure approvals are documented
Capture electronic signatures
Organize Documents
Organize by Type, Department, and Owner
Group related documents for quick reference
Simple, effective reports
Measure the effectiveness of your document control system
6. Sunday Business Systemswww.SundayBizSys.com
Easy Installation
Download the demo database
Save or copy the GroundControl.accde or GroundControl.mde file to a
designated folder on your Network File Server
Once purchased, register the demo database (enter the Product Key)
Ensure all Workstations have
Microsoft Access or the free Runtime version of Microsoft Access
Read and write privileges to the designated folder on the Network File Server
Note: The above graphic is for stand alone Access databases - SQL configurations are different
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Document management set-up
Process Overview
Create Departments
Create Document categories
Create Locations
Enter employees
Create approval loops
Choose the desired revision format
Configure automatic e-mail messages
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Define Document Categories
Document categories are used to group or organize documents
Improves organization and search capabilities
Find documents faster
Filter forms for appropriate document types
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Add or Edit Document Locations
Document locations
May refer to electronic copies only
May refer to physical distribution points or “Spec Books”
May refer to documents posted at workstations
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Select the Revision Format
Different revision formats may be selected
Lettered revisions
Numbered revisions
Note: Change must be saved before continuing
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Enter Employee Information
E-mail address is
important for e-mail
distribution lists
Enter general employee
information
Enter one or more
positions (for training
management)
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Define email distribution lists
Enter the list name
Provide a description for the list
Select one or more employees to define the email list
Employees and e-mail addresses must be previously entered
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Initial Login
Password protected Login
Restricts access to the program
Enables or restricts access to sensitive functions within the program
Electronic signatures
Users must re-enter their passwords to approve or reject document revisions
Select employee
name and enter
password
For the demo version, use
Employee: Admin
Password: admin
26. Sunday Business Systemswww.SundayBizSys.com
Create a new documentGeneral
document
information
Detailed
information split
into six tabs
Yellow fields are
required fields
Filters display only
desired documents
Send Automatic
emails
Function
buttons
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Revise an existing document
Detailed Revision
history
Revise a Doc,
request a revision,
or Obsolete a doc
Link to
electronic file
Enter a Detailed
Revision description
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Create a Training Class linked to the document
To reset training requirements when a new document is
released
1. Create a new document or navigate to an existing document
2. On the Training Requirements tab,
Click the Create Training Class button
This will create a training class linked to the document
Do not create a new training class from the training class form – this will not be
linked to the document
Complete the training class set-up
Complete the training class details (type, duration, etc.)
If re-certification is required if the document is not revised, check the re-cert
required box and enter the number of days for expiration
If recertification is only required when a document is revised, check the re-cert
required box and enter 99999 days for expiration
1. Add the new training class to the position requirements, employee
requirements, or skills requirements
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Create a Training Class linked to the document
Training will be
required each time a
revision of this
document is released Creates a training
class linked to
this document
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Email Lists
Choose the email list to
notify when all approvers
have approved a document
revision
Choose the email
list to notify when
a new release is
made
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Only designated users may access this form
Document data can be viewed, but not edited
Only documents with the status of “In progress” or “Rejected" appear on this
form
Status is changed to “Approved” once all approvers have approved the rev.
Approve a Document
Click to approve a
document
Click to reject a
document
Password
verification is
required to
approve or reject
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Only designated users may access this form
Document data can be viewed, but not edited
Only document revisions with the status of “Approved" appear on this form
Release a document
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Summary
The SBS Ground Control is a cost effective tool to
Ensure effective training compliance with
ISO 9001:2015
AS 9100
TS 16949
OHSAS 18001
ISO 14001
Manage Document revisions and releases
Manage Employee Training records and schedules
Maintain paperless quality records
Analyze performance and develop improvement strategies
Save time and effort
Download a free demo from our website
37. Sunday Business Systemswww.SundayBizSys.com
About SBS
Sunday Business Systems is engaged in software sales and consulting
services.
Applies Lean Manufacturing principles to Quality Management Systems
Sells affordable and efficient software solutions to help implement
ISO9001:2008 compliant systems
Document Control
Corrective and Preventive Actions
Employee Training
Control of calibrated equipment
Preventive Maintenance
Statistical Process Control
Vendor Management
Communication / Continual improvement
Provides Training and instruction
Will customize the software for specific Customer needs