1.
LotusProcure
http://www.lotusprocure.in
OSMO IT SOLUTION PVT.

2.
Index:
Introduction.
What is E-Procurement?
 Tendering
 E-Tendering
Why we Adopt E-Procurement Solution?
 Advantage of E-Procurement
Computer Skills to be need for E-Procurement Solution
 Personnel Skills & Other Requirements
E-Procurement Module: (E-Tendering)
 Indent Management
 E-Tendering
 Contract Management
 Vendor Management
 MIS Report
OSMO IT SOLUTION PVT.

3.
Users , Stage Wise:
 Contractors
 Government Department and Private Organization
Solution Life Cycle, Users Wise:
 Contractors
 Government Department and Private Organization
Digital Signature Certificate
 What is Digital Signature Certificate
 Type of Digital Signature Certificate & their Uses,
Why we Adopt to LotusProcure (E-Procurement)Solution?
Contact Us
OSMO IT SOLUTION PVT.

4.
Introduction:
In the running of large organizations, the need for tenders is always
present. Such a need usually results in various tenders that are running
on different systems. The differences in the tendering systems arise
from the fact that the involved suppliers deal with different categories of
products. Sorting out the categories becomes a challenge in the
process. Many tendering systems also present other challenges.
Implementing the conventional tendering process will take a very long
time to complete. The process does not acknowledge the expertise of
different suppliers. Conflicts and adversarial attitudes are always bound
to arise in such processes. Amid the confusion and challenges facing
tendering systems, gement solution is the way to go. It makes it easy to
manage requisitions, bidding information and tender documents.
Lotus Procure is a system that can automate all the tendering
activities. One can refer to the system as an e-Tendering System, e-
bidding system, e-procurement system or Electronic Tendering System.
Automating the entire tendering process that involves procuring services
and goods refer to activities starting from purchasing the requisition to
when the contract is awarded. The tendering process involves
authenticating important information before it is accessed and
transferred from one user to another. Users of the system are the
buyers and suppliers. Since the system ensures the necessary security
measures are in place, the procurement process becomes transparent.OSMO IT SOLUTION PVT.

5.
What is E-Procurement?
The e-procurement value chain consists of indent management, e-
Tendering, e-Auctioning, vendor management, catalogue management,
Purchase Order Integration, Order Status, Ship Notice, e-Invoicing, e-
Payment, and contract management. Indent management is the
workflow involved in the preparation of tenders. This part of the value
chain is optional, with individual procuring departments defining their
indenting process. In works procurement, administrative approval and
technical sanction are obtained in electronic format. In goods
procurement, indent generation activity is done online. The end result of
the stage is taken as inputs for issuing the NIT
OSMO IT SOLUTION PVT.

6.
Manual Process: Tendering
Tendering
A tender is a formal offer which is commonly used when
supplying goods or services to the public sector but is also
sometimes the process for the private sector. The buyers from an
institution can set out the proposals and requirements for work to
be done and the supplier has to bid for the tender and meet the
criteria required.
A tender can be found as an advertisement, in trade journals or
by a Tender Notification Service .
• Long chain of internal authorizations and scrutiny (at times
involving several departments)
• Several visits by Vendors to Departments
• Generation of reams of paper-based statements and evaluations
OSMO IT SOLUTION PVT.

7.
Online Tendering
E-Tendering
E-Tendering is a transparent way to award contracts in Government
Sector.
Government has adopted the e-Procurement System in many
states to obtain the most competitive and suitable Techno-
Commercial Offers from the Bidders using online platform. Phase
wise, the e-Procurement System shall be implemented in all
Departments, Agencies, Boards, Corporations and other
Organizations
OSMO IT SOLUTION PVT.

8.
Why we Adopt E-Procurement Solution?
E-procurement advantages are becoming more evident as the wider
understanding of its many uses become apparent. The main reason
companies have embraced e-procurement is to increase productivity, provide
visibility into day-to-day transactions and make it easier for users to get the
supplies that they need.
•Reducing costs
•Visibility of spend
•Productivity
•Controls
•Security *
It has not been an easy road
for e-procurement as
implementation has its
challenges and it has taken
time for business managers
and procurement
departments to fully accept it.
OSMO IT SOLUTION PVT.
The advantages of e-procurement are
slowly being understood:

9.
Reducing costs
Costs can be reduced by
leveraging volume, having
structured supplier relationships
and by using system
improvements to reduce external
spend while improving quality and
supplier performance. E-
procurement eliminates paperwork,
rework and errors.
Visibility of spend
Centralized tracking of
transactions enables full reporting
on requisitions, items purchased,
orders processes and payments
made. E-procurement advantages
extend to ensuring compliance with
existing and established contracts.
Productivity
Internal customers can obtain the
items they want from a catalogue of
approved items through an on-line
requisition and ordering system.
Procurement staff can be released
from processing orders and
handling low value transactions to
concentrate on strategic sourcing
and improving supplier
relationships.
Controls
Standardized approval processes
and formal workflows ensure that
the correct level of authorization is
applied to each transaction and that
spend is directed to draw off
existing contracts. Compliance to
policy is improved as users can
quickly locate products and
OSMO IT SOLUTION PVT.

10.
-Audit Trail : The Solution has
been so designed that all the
activities, transactions and
changes in configuration are
logged and a log report is
made available to the
concerned people. Further, a
log is also available of
activities at the database level
thereby ensuring that a robust
audit trail is always available
of all the activities either at the
application level or the
database level.
For Security
The security features incorporated in the
application ensures that all activities are
logged, no unauthorized person has
access to data, all sensitive data is
encrypted and system can be restore in a
minimal possible time in case of a
disaster or system crash.
-Audit Trail
-Data Encryption
- Secure Administrator access
- Process Validation
-SSL Certificate
-Data Encryption: The solution
supports 128 bit encryption and
all the price bids received
against a tender are encrypted
at the database level. Further,
the login passwords of all the
users and the suppliers are also
encrypted at the database level.OSMO IT SOLUTION PVT.

11.
-Secure Administrator
access: To prevent an
administrator from misusing his
access privileges, the TMS
requires two level password
verification before allowing an
administrator access to the
admin module. The first
password is provided by the
administrator himself and the
second password is provided by
some designated senior person
within the buying organization.
The administrator will be
authenticated on advanced
technologies using biometrics.
-SSL Certificate: The
solution uses 128 bit SSL
Certificate from Verisign for
communication between
the browser and the web
server. This ensures that all
the data is encrypted and
cannot be hacked/misused
by anyone
-Unauthorized Access: The
entire solution is behind a
firewall and intrusion detection
system that protects it against
unauthorized access and
hackers
-Process Validation: The Solution
has been so architected that a
user cannot view the commercial
bid of a supplier till the technical
evaluation of the tender is
complete and the date & time
specified for the opening of the
commercial bid is due
OSMO IT SOLUTION PVT.

12.
Advantage of E-Procurement
 Re Bid submission
 Location independent
 Increased opportunities
 Transparency
 Online confirmation of tender
submission
 Consistency of process
 24X7 Accessibility
• Elimination of dependency on
officials for information
• Encrypted tenders at the time of
submission
• Digital Signature – signing &
verification
• Automatic viewing of all tenders
online
• Past data/ Achieve data for
reference
• All tender related information
available online
OSMO IT SOLUTION PVT.

13.
Personnel Skills & Other Requirements• Awareness of the Procurement
Process
• Knowledge of simple Internet
applications
• Basic computer skills
• Has valid email address
• Training in e-procurement
application
• Should have a Computer
• Should have access to internet
• Should have valid Digital
Certificate
• Enrolled with e procurement
application
Computer Skills needs for E-Procurement Solution
OSMO IT SOLUTION PVT.

14.
E-Procurement : (E-Tendering)
OSMO IT SOLUTION PVT.
Indent Management
PRE- TENDERING
Contract & Purchase
Management
POST- TENDERING
Tender
E- TENDERING
Department Contractor
Vendor Management
MIS REPORT

15.
Indent Management
The Indent Management option is
one of the modules that are available
in the system. Its function is to allow
users from different departments to
create and submit indent requests.
The requests are for procuring work
and other goods. The module also
helps in estimating the cost of works
and goods, as well as aggregating the
demand for goods.
OSMO IT SOLUTION PVT.

16.
E-Tendering
The system takes into account such
things like socio-economic policies
involved in various public procurement,
corruption practices, grants, the
magnitude of procurement outlay and
compliance to the regulations set by the
government.
The modern downward procedure-to-
pay activities face many challenges.
The available team has the necessary
Technology, Process and People who
can handle such challenges. As such,
the necessary knowledge and expertise
to execute the main procurement
operations are present.
OSMO IT SOLUTION PVT.

17.
Contract Management
No matter the amount of effort
involved in coming to agreements and
getting contracts, the documents
involved always find their way to the
file cabinet. Most business managers
are aware of this practice. The practice
of manual filing always leads to other
costs and risks that an organization
faces on a daily basis.
While using our system, customers
are able to find the solution to
authoring contracts and accessing a
central repository of files. As such, the
customers can generate documents
that comply with the administration
rules and get timely notifications
regarding any changes on the system
or the progress of a tender. OSMO IT SOLUTION PVT.

18.
Vendor Management
OSMO IT SOLUTION PVT.

19.
MIS Report
There is a MIS group that enables
buyers and suppliers to link
different products, accounts or
transactions to various MIS
entities. In turn, one can define a
MIS report in different ways that
can help link the MIS entities to a
particular transaction, account,
product or class.
The invoice management solution
also maintains logs for all the
transactions. Such transactions
are always linked to the indent
processing activities such as
creation, approval or rejection.
The auditable logs records such OSMO IT SOLUTION PVT.

20.
Users , Stage Wise:
Contractor
 Contractor Registration
 Tender Purchase
 Bid Submission
 CPM
1) (W.O. Sign , Contract Sign)
2) Start Work
3) Billing
Govt. Department & Private Org.
• Indent Management
• Indent Approval
• Tender Creation
• Tender Release
• Tender Amendment(if req.)
• Tender Closing
• Tender Opening
1) Envelope A
2) Envelope B
3) Envelope C
• CPM
OSMO IT SOLUTION PVT.

21.
Solution Life Cycle, Users Wise:
 Contractors
 Government Department and Private Organization
OSMO IT SOLUTION PVT.

22.
Contractor
s
OSMO IT SOLUTION PVT.
Contractor
Registration Tender
Purchase
Tender Award Bid Submission
Contract & Purchase
Management,
Achieved Milestone ,Tender
Billing,

23.
Government Department & Private
Organization
OSMO IT SOLUTION PVT.
Department Creation Indent Creation Indent
Approval
Tender
Opening
Tender Amendment (if
required)
Contract & Purchase
Management
(Create Milestone ,Tender Billing)
Department User
Creation
Tender Creation Tender
Release
Tender Closing
Tender Award

24.
Digital Signature
Certificate
 What is Digital Signature Certificate
 Type of Digital Signature Certificate
 What is the use of Digital Signature Certificate in Procurement Process:
User Wise,
Contractors & Department and Private Organization
OSMO IT SOLUTION PVT.

25.
Digital Signature Certificates (DSC)
Digital Signature Certificate serve as an identity of an individual for a certain
purpose.
Digital Signature Certificate can be presented electronically to prove your identity
or your right to access information or services on the Internet.
Osmo IT Solution
Pvt. Ltd.
OSMO IT SOLUTION PVT.

26.
Types of DSC
Class 2 – Digital Signature Certificate ensures convenient and enhanced
Security in Filing E Tenders. A digital Signature Certificates authenticates the
identity of the person filing the Tender Information. An organization needs to
obtain a class 2 Digital signature certificate in the name of the authorized
representative to submit the Bids and tender documents online. Class 2
Digital Signature Certificate are issued only to authorized Individuals of the
an Organization.
Class 3 – Digital Signature Certificate ensures convenient and
enhanced Security in Filing E Tenders. A digital Signature Certificates
authenticates the identity of the person filing the Tender Information. A
Class 3 Digital signature Certificate provides highest Level of assurance in
the RCAI (Root Certifying Authority of India) hierarchy setup under the
Controller of Certifying Authority. An organization needs to obtain a class
3B digital signature certificate in the name of the authorized representative
to submit the Bids and tender documents online. . Class 3B Digital
Signature Certificate is issued only to authorize Individuals of an
Organization.
(Indent Approve, Tender Approve, Tender Release, Tender
Amendment,
Tender Closing, Tender Opening, Tender Cancel, etc….)
(Bid Submission, Contract Signing, Work Order Acceptance,
etc….)
Where it is used - E Tendering:
Where it is used - E Tendering:
OSMO IT SOLUTION PVT.

27.
Why we Adopt LotusProcure (E-
Procurement)Solution
 Extra Features
OSMO IT SOLUTION PVT.

28.
Contact Us
Full support, Osmo IT Solution Pvt. Ltd
 Our skilled consultants can tailor a solution to suit your business, providing
full support at every stage.
 To find you’re next tendering opportunity may also call 0755-
4078644/45/46 to speak to one of our knowledgeable consultants.
 For Further enquiry /support ,write to us info@lotusProcure.in
 For more information …Please Visit: http://www.lotusProcure.in
OSMO IT SOLUTION PVT.

29.
Thank
You
OSMO IT SOLUTION PVT.