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Y#36 March 1, 2015
Window for action loving
PROFESSIONALS
Coaching Learning Advancing Sharpening Smartening ©
Advt.Pages11...
Y#36 March 1, 2015
Window for action loving
PROFESSIONALS
2
A2Z
Actions
to boost
your time
usage
Rajiv Khurana
CMC, FIMC
A...
Y#36 March 1, 2015
Window for action loving
PROFESSIONALS
3
A2Z
Actions
to boost
your time
usage
Neutralize your old bad h...
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Ymag - Window for Action Loving Professionals
A monthly eMagazine focusing on igniting thoughts for actions amongst professionals of all kind.

Ymag - Window for Action Loving Professionals
A monthly eMagazine focusing on igniting thoughts for actions amongst professionals of all kind.

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  1. 1. Y#36 March 1, 2015 Window for action loving PROFESSIONALS Coaching Learning Advancing Sharpening Smartening © Advt.Pages11-12 Dear Readers Greetings! What does an action loving professional aim at? He creates the right opportunities and does everything on time. What do others do? They give excuses. Excuses, of course, have no uses. A lot has been said on TIME management. Still a lot is waiting to be done around us in personal and professional life. Is it managing the nitty- gritty of every second that takes us around or is it looking at the high-low stakes of our life? The deliberation continues along with the significance of we, the mortals, wrapped in timelines. Keep winning… Rajiv Khurana Editor rajiv@rajivkhurana.com 9810211256. A2Z Actions to boost your time usage 2-3 Time pass in rough time 4-6 What time management books talk about 7-9 Time Quotes 10 The trouble is, you think you have the TIME. - Buddha
  2. 2. Y#36 March 1, 2015 Window for action loving PROFESSIONALS 2 A2Z Actions to boost your time usage Rajiv Khurana CMC, FIMC Always keep long term goals in mind. Be sure and set deadlines for yourself whenever possible. Catch yourself when you are involved in unproductive projects and stop as soon as you can. Do first things first. Examine and revise your lifetime goals on a monthly basis and be sure to include progress towards those goals on a daily basis. Find something to enjoy in whatever you do. Gather ways to build on your successes. Have confidence in yourself and in your judgement of priorities and stick to them no matter what. Invest in people and delegate responsibilities whenever possible. Just concentrate on one thing at a time. Keep paper or smart phone with you to jot down the things you have to do or notes to yourself. Look ahead in your month and try and anticipate what is going to happen so you can better schedule your time. Maintain and develop a list of specific things to be done each day, set your priorities and the get the most important ones done as soon in the day as you can. Evaluate your progress at the end of the day briefly.
  3. 3. Y#36 March 1, 2015 Window for action loving PROFESSIONALS 3 A2Z Actions to boost your time usage Neutralize your old bad habits and search for ways to change or eliminate them. Optimize your energies to push yourself and be persistent, especially when you know you are doing well. Put up reminders in your home or office about your goals. Quiet hour: Plan your day each morning or the night before and set priorities for yourself. Remind yourself, "There is always enough time for the important things." If it is important, you should be able to make time to do it. Stop regretting your failures and start learning from your mistakes. Try to be an optimist and seek out the good in your life. Use your waiting time to read, review notes or do connecting with people. Voluntarily and continually look at ways of freeing up your time. When you catch yourself procrastinating-ask yourself, "What am I avoiding?" Xpress your thoughts on paper when possible-it makes it easier to review and revise. Yearn to learn more and seek advice when needed. Zest: try rewarding yourself when you get things done as you had planned, especially the important ones.
  4. 4. Y#36 March 1, 2015 Window for action loving PROFESSIONALS 4 A man was going into the jungle. His friend enquired, “You are going alone and un- armed, what will you do if you meet the Lion?” The man replied, “What can I do? Whatever shall be done shall be done by the Lion.” Bad times are like that only. Doom times and Gloom times keep coming and moving out. There passage is, however, quite difficult. In Doom and Gloom times you have no options. The Lion has. So what should you, as a thorough bred professional, do if your job accidentally moves through the tough patches of gloom times, “acche din” notwithstanding? Here are some not so serious prescriptions: - Make the not-working network work: Feel comfortable. You are not alone. There are hundreds, nay, thousands like you. Create your own chapter of ITPA – Indian Time Pass Association. Your personal membership could be temporary but there are millions others who have mastered the art of perpetual time pass. You can add some value to ITPA by introducing some of the tried and tested office techniques of time wasting during peak pressure times. Prove that you are a concerned parent: It’s high time to brush up your maths and science lessons. Mug up for the whole year. Your child will start scolding you less for making home work mistakes. The grade improvements of your child can bring in some family celebrations. You can also use this gloom time to provide the quality time in quantity to your children. Bring out the child in you. You may easily score boundries if your young child is bowling. This is a good recipe’ to temporary forget the hostile bouncers on the corporate pitches. TIME PASS in rough time Nothing Serious RajivKhurana,CMCFIMC
  5. 5. Y#36 March 1, 2015 Window for action loving PROFESSIONALS 5 Be futuristic: The excuses you have been using so far are quite old and stale. Why not create some brand new ones. The bloom times and the boom times will come sooner or later. These new excuses can do wonders for you. Keep this as one of the conference topic in your next ITPA convention. Mouse over the www: No, No, No… not for another experimentation with dot com. This time for serious learning. People like you would be hovering around the chat rooms. Broaden your global mindset. Cry on each other’s web shoulders. The tears will expand linkages and provide the FR [foreign returned] peace of mind. Learn from proxy war: Corporate wars are similar to real wars. Just the tools are different. Decide which side you are. Simulate the maneuvers of the international villains. This can help you learn to remain elusive in the corporate bureaucracy - if ever a drone is used on you. Get a slimmer look: Thin is in. Even though you have stopped looking in the mirror after those un-ending corporate lunches/dinners or eating the high on calories high on price so called home like food served in the star hotels; its time to dust-off those sneakers and step out to burn the vast reservoir of un-utilized dormant energy around your waist. If you want others to do it for you, this can immediately make the slimming centers rush on to the booming path of recovery. TIME PASS
  6. 6. Y#36 March 1, 2015 Window for action loving PROFESSIONALS 6 Scan the library: The air-conditioning in the American and British Library is pretty good. Many people sit there to be seen. Make your presence felt too. Go through the best-seller titles of the last five years. Read the preface. Read the index too. This should be sufficient to flaunt your label of being a well-read professional. Don’t forget to remember the names of the authors. The trick is not knowing what is written but who has written where. Visit godmen: Gloom times can be very trying and testing. Try spirituality. Take the latest mantra from the holy-god-men. These days they take extra care on building the surroundings. The scent of the people and the place is quite absorbing. Get inspired by the pop-moksha capsule or sit down to work out your own strategy of getting initiated into this never failing business enterprise. The service attachments can be many, if you can’t find a toe-hole for yourself in the main stream. [Excuse me GOD. Please keep yourself out of it]. Do nothing: Why are you so hyper. For millions in India, the gloom time has always been there. They have mainly done only one thing – nothing. Time passes. This too shall pass. Why bother. Just wait for the time to pass. Do what I do: If every thing else fails, get on with the past times of pseudo-intellectuals like me. Start writing. It will give you great feelings. Write a memoir. Write about your tryst with destiny, your freedom at mid-afternoon, your pride and prejudice or else about anything. Don’t worry if readers don’t read you. Just write. This is the best way to build your image. Keep the words of Oscar Wilde in mind, “Writing is the only profession, where no body ridicules you for not earning.” TIME PASS
  7. 7. Y#36 March 1, 2015 Window for action loving PROFESSIONALS 7 In his book No B.S. Time Management for Entrepreneurs, business coach and consultant Dan Kennedy reveals the steps behind making the most of your frantic, time- pressured days so you can turn time into money. If you read every time management book ever written or go to every time management seminar offered, you'll be able to boil all the technique “stuff” down to just a few things worth doing. Let me save you some time and talk about a few key time management techniques: What time management books talk about… Technique #1: Make and use lists. There is not a single time management discipline or system on earth that doesn’t revolve around making and using lists. You cannot carry it all in your head. For years, I’ve operated with four basic lists: 1. My Schedule. This is for the entire year, day by day. 2. Things-to-Do List. This is a basic “Things-to-Do” list organized by month, week, and day, prioritized as As, Bs and Cs. 3. People-to-Call List. My third list is a “People-to-Call” list, also prioritized alphabetically. 4. Conference Planner. This is just a page for each person I interact with a lot, where I jot down things I need to talk to them about as they occur to me in between meetings or conversations. You have to get some sort of regimented, regularly used list-making system working for you. If you aren’t making lists, you probably aren’t making a lot of money either. http://www.entreprene ur.com/article/229772
  8. 8. Y#36 March 1, 2015 Window for action loving PROFESSIONALS 8 What time management books talk about… Technique #2: Tickle the memory with tickler files. The idea is simple: You have 90 file folders: red ones numbered 1 through 30, blue ones numbered 1 through 30, and white numbered ones 1 through 30 that represent the current month, next month and the month after that. Let’s assume you agree to follow up with a client on a particular matter on the 10th of next month. Take either that client’s whole file or that piece of correspondence or a handwritten note, and plop it into the blue file folder numbered 10. And forget it. On the 10th of next month, it’ll pop up all by itself and remind you to do it. Used right, tickler files reduce clutter, serve as automatic memory, and help organize daily activities. Yes, I'm well aware that there are all sorts of “contact management programs” for computers, pads and phones that can substitute for the file folders in a drawer. If you prefer that, by all means, be my guest. But manual, automated, physical, virtual, or hybrid, a tickler file system can be a very good friend. Technique #3: Minimize meetings . Nothing ever got done in a meeting. I hate 'em. For a lot of people, meetings are a place to hide out. Or preen and be important. But they're not a place to actually do work or get anything done. You need a strategy to avoid them. If you lead meetings, you need a strategy to abbreviate and focus them. If you must attend meetings, you need a strategy to escape from them at will.
  9. 9. Y#36 March 1, 2015 Window for action loving PROFESSIONALS 9 What time management books talk about… Technique #4: Block your time. Most people’s schedules only have their locked-in-stone appointments with others. Mine also has my pre-allocated, locked-in- stone appointments with myself and my work. For each year, a lot of time gets locked down months ahead. For example, I clump most of my necessary phone appointments during a month into one day and book my Phone Day in each month a year ahead. Month to month, I book in various work appointments: speaking engagements, coaching meetings, the time blocks for writing my monthly newsletters or for work on a book. My goal is to have as little unassigned time as possible. If you lay your calendar out before you and pre-assign or block as much of your time as possible, as much in advance as possible, you will then leave yourself only a small amount of loose, unassigned time. By blocking time for important, high- value functions, you prevent the demands of others from moving your best-value activities from number one to number ten on your list, over and over again. Technique #5: Profit from “odd lot” time. Everything is now portable. A seminar by a great speaker, just about any book ever published, how-to information of every variety--it's all on audio CDs and DVDs, accessible through online media, inside your Kindle or Nook or iPad. You can use YouTube for something other than watching kittens water ski. Or you can make sure you have an actual book with you at all times. There is no excuse to simply waste time while waiting in an airport, stuck in traffic, parked in a reception room. http://www.entreprene ur.com/article/229772
  10. 10. Y#36 March 1, 2015 Window for action loving PROFESSIONALS It is those who make the worst use of their time who most complain of its shortness. - Jean de la Bruyere 10 TIME Quotes It's not enough to be busy. The question is: What are we busy about? - Henry David Thoreau In reality, killing time is only the name for another of the multifarious ways by which Time kills us. - Sir Osbert Sitwell Even if you are on the right track - you'll get run over if you just sit there. - Arthur Godfrey While we pursue the unattainable we make impossible the realizable. - Robert Ardrey Great minds have purposes, others have wishes. - Washington Irving Today is the tomorrow you worried about yesterday. -Anonymous Things may come to those who wait, but only the things left by those who hustle. - Abraham Lincoln
  11. 11. Help People Acquire Improve Master rajiv@rajivkhurana.com ©Coaching Learning Advancing Sharpening Smartening
  12. 12. Awareness Creation Broadening Horizon Creating Curiosity Decluttering Thoughts Enthusing Actions Rejuvenating PERSONAL BRAND Accelerating CHANGE MANAGEMENT Jumping ahead with IMPACTFUL PERFORMANCE Intensifying INFLUENCING Vibrant CREATIVITY Knockout BUSINESS PRESENTATIONS Harmonizing RELATIONSHIPS Upgrading LEADERSHIP EFFECTIVENESS Role-impacting COACHING & MENTORING Achieving high results through TEAM PLAYING Novel ways for TRAINING THROUGH MULTIMEDIA Actioning high calibre CUSTOMER SERVICE Call these the handshake programmes or celebrating Learning and Development in ‘tasters’ menu’, these 3 hours customized inputs will help your people undergo sensitization through Coaching Learning Advancing Sharpening Smartening at your place and time with the quality commitment of Rajiv Khurana, CMC, FIMC. Visit us at thepersonnellab.com to know more about our consulting facilitation. Better call us at 9810211256 . Rajiv Khurana CMC, FIMC rajiv@rajivkhurana.com ©Coaching Learning Advancing Sharpening Smartening

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