EDUC 210 Computers in EducationSimple Access Database Tutorial.docx
EDUC 210 Computers in EducationSimple Access Database Tutorial.docx
EDUC 210: Computers in Education Simple Access Database Tutorial CREATING AND EDITING A TABLE 1. Open Microsoft Access. 2. Click “Blank Database” to create a new database. 3. Name the database FSU Courses (your initials) eg FSU Courses RJ. 4. Click the view icon , and select Design View. 5. Save the table as Course Information. 6. Change the first field name to CRN. 7. Change the data type to Number 8. Create the following additional fields (make all fields required) Field Name Data Type Department Lookup Wizard** (see note below) Course Number Number Description Text Instructor Text Location Text Allow Pass_Fail Yes/No ** Once you have clicked lookup wizard, follow the following steps: · Select “I will type in the values that I want” and click Next. · Under Column 1, type these Departments: · BIOL · CHEM · EDUC · ENGL · ELEM · SPAN · Click Next · Click Finish · The data type for Department will revert to “Text”. That’s okay. You will see the items you typed after steps 9 and 10. 9. Click the View icon again. Save the table. 10. Enter the following Data into the table: 4568 BIOL 110 Principles of Biology Smith LS 111 No 6166 CHEM 102 Chemistry II Mattson LS 209 Yes 8523 EDUC 210 Computers in Education Johnson BU 361 No 6541 ELEM 315 Methods of Teaching Reading Rosenthal SBE 104 No 6953 SPAN 110 Spanish I Diaz JKSA 301 Yes CREATING A FORM AND ENTERING DATA 1. Click the Create tab. 2. Click Form. 3. Click the View icon to go to the Form View. 4. Use the form to enter the following additional information: 9432 CHEM 101 Chemistry I Mattson LS 209 Yes 5751 EDUC 310 Foundations of Education Baker BU 119 No 7596 EDUC 330 Ed Psych and Measure Baker BU 136 No 3587 ENGL 300 Children’s Literature Moore BU 216 Yes 1358 SPAN 120 Spanish II Diaz JKSA 301 Yes Use the navigational button above to scroll through the records. The arrow with the gold star will take you to a blank form so that you may enter new information. CREATING A QUERY 1. Click the Create tab. 2. Click Query Wizard. 3. Choose Simple Query Wizard. 4. Add all the fields except Description and Allow Pass_Fail to the Selected Fields box. 5. Click Next twice. 6. Select Modify the Query Design. 7. Click Finish. 8. Let’s filter the query: under the Department column at the bottom of the page, enter CHEM in the Criteria row. 9. Click the View icon. 10. You should now only see the CHEM classes listed. CREATING A REPORT 1. Click the Create tab. 2. Click Report Wizard. 3. Under Tables/Queries, select the Course Information table. 4. Add CRN, Department, Course Number, and Location to the Selected Fields box. 5. Click Next twice. 6. Sort Ascending by Department. 7. Click Next. 8. Select a layout and an orientation and click Next. 9. Select a style and click Next. 10. Click Finish. EDUC 210 Access Activity – Student Database Complete the Simple Database Tutorial in the Resources module for this week, then complete the assignment below. 1. Cre.
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EDUC 210 Computers in EducationSimple Access Database Tutorial.docx
- 1. EDUC 210: Computers in Education Simple Access Database Tutorial CREATING AND EDITING A TABLE 1. Open Microsoft Access. 2. Click “Blank Database” to create a new database. 3. Name the database FSU Courses (your initials) eg FSU Courses RJ. 4. Click the view icon , and select Design View. 5. Save the table as Course Information. 6. Change the first field name to CRN. 7. Change the data type to Number 8. Create the following additional fields (make all fields required) Field Name Data Type Department Lookup Wizard** (see note below) Course Number Number Description Text Instructor Text Location
- 2. Text Allow Pass_Fail Yes/No ** Once you have clicked lookup wizard, follow the following steps: · Select “I will type in the values that I want” and click Next. · Under Column 1, type these Departments: · BIOL · CHEM · EDUC · ENGL · ELEM · SPAN · Click Next · Click Finish · The data type for Department will revert to “Text”. That’s okay. You will see the items you typed after steps 9 and 10. 9. Click the View icon again. Save the table. 10. Enter the following Data into the table: 4568 BIOL 110 Principles of Biology Smith
- 3. LS 111 No 6166 CHEM 102 Chemistry II Mattson LS 209 Yes 8523 EDUC 210 Computers in Education Johnson BU 361 No 6541 ELEM 315 Methods of Teaching Reading Rosenthal SBE 104 No 6953 SPAN 110 Spanish I Diaz JKSA 301 Yes CREATING A FORM AND ENTERING DATA 1. Click the Create tab. 2. Click Form.
- 4. 3. Click the View icon to go to the Form View. 4. Use the form to enter the following additional information: 9432 CHEM 101 Chemistry I Mattson LS 209 Yes 5751 EDUC 310 Foundations of Education Baker BU 119 No 7596 EDUC 330 Ed Psych and Measure Baker BU 136 No 3587 ENGL 300 Children’s Literature Moore BU 216 Yes 1358 SPAN 120 Spanish II
- 5. Diaz JKSA 301 Yes Use the navigational button above to scroll through the records. The arrow with the gold star will take you to a blank form so that you may enter new information. CREATING A QUERY 1. Click the Create tab. 2. Click Query Wizard. 3. Choose Simple Query Wizard. 4. Add all the fields except Description and Allow Pass_Fail to the Selected Fields box. 5. Click Next twice. 6. Select Modify the Query Design. 7. Click Finish. 8. Let’s filter the query: under the Department column at the bottom of the page, enter CHEM in the Criteria row. 9. Click the View icon. 10. You should now only see the CHEM classes listed. CREATING A REPORT 1. Click the Create tab.
- 6. 2. Click Report Wizard. 3. Under Tables/Queries, select the Course Information table. 4. Add CRN, Department, Course Number, and Location to the Selected Fields box. 5. Click Next twice. 6. Sort Ascending by Department. 7. Click Next. 8. Select a layout and an orientation and click Next. 9. Select a style and click Next. 10. Click Finish. EDUC 210 Access Activity – Student Database Complete the Simple Database Tutorial in the Resources module for this week, then complete the assignment below. 1. Create a new database in Access called StudentInformationYourInitials. For example, I would call mine StudentInformationRJ. 2. Create a table called Personal Information that contains the following fields (determine the proper field widths and types so that the information displays properly): Be sure to have at least one field that uses the lookup wizard (a field where the entries are repetitive eg. Classification or State). a. ID b. First Name c. Middle Initial d. Last Name
- 7. e. Classification (for example, Freshman, Sophomore, etc.) f. Date of Birth g. Street Address h. City i. State j. Zip k. Phone l. Honor Roll? (this should be a yes/no field) m. Emergency Contact Name n. Emergency Contact Phone 3. Enter student information to create 10 records. Enter your name as one of the records. 4. Create a query called Senior Query that shows all the Seniors (must be at least 2). Include all the fields in query. 5. Create a report called Emergency Contact that shows all students’ ID, First Name, Middle Initial, Last Name, Emergency Contact Name, and Emergency Contact Phone. 6. Sort the report in ascending order by Last Name, then by First Name, then by Middle Initial. 7. Create a form called Students that would be used to enter student information. *PLEASE NOTE* Remove any tables, queries, or reports that are not correct before submitting. There should only be one table, one query, one report, and one form in the database.