Ohsas 18001 2007 awareness training

OHSAS 18001:2007
OHSAS 18001: 2007 Awareness
M d l 4Module 4
Issue A Date 25/09/07 OHSAS 18001:2007

INTRODUCTION
Introduction About TUV Middle
E tEast
Introduction About Tutor
Introduction of ParticipantsIntroduction of Participants
General Safety Rules
Course structure includes:
lecture, discussions & case
studies, quiz … etc.

COURSE OUTLINE
Introduction to OHSMS
(Occupational Health and Safety Management System)
Introduction to Standards
Difference between old and new standards
Terminology and Definitions
Policy Statements
d d f d kHazard Identification and Risk Assessment
Implementation and Operation
Monitoring and Measurement
Management ReviewManagement Review

INTRODUCTION TO OHSAS 18001: 2007
Occupational Health and Safety
Assessment Series 18001: 2007
DevelopmentDevelopment
(BS OHSAS 18001:2007)
Occupational Health and safety
management system requirementsmanagement system requirements

INTRODUCTION TO OHSAS 18001
This Occupational Health and
A S i (OHSAS )Assessment Series (OHSAS )
Specification and the accompanying
OHSAS 18002 guidelines for theg
implementation of OHSAS 18001
have been developed in response to
customer demand for a recognizablecustomer demand for a recognizable
OHSMS (Occupational Health and
Safety Management System) Standard
i t hi h th i tagainst which their management
system can be assessed and certified.

CHANGES IN OHSAS 18001
The importance of Health has been now
given greater emphasis
OHSAS-18001- Standard
PDCA – Model diagram introduced
Clause 2 Reference to InternationalClause 2 Reference to International
documents
Align with 9001 and 14001
Tolerable risk Acceptable riskTolerable risk –Acceptable risk
Accident- Incident
Hazard- No longer with property and
environment
4.3.3 and 4.3.4 have been merged
4.3.1 consider hierarchy of controls
4.3.1 consider hierarchy of controls

CHANGES IN OHSAS 18001
4.3.1 and 4.4.6 – Management change
4 5 2 Evaluations of compliances4.5.2 Evaluations of compliances
4.4.3.2 New requirements Introduce for
participation and consultation
4 5 3 1 N i I d4.5.3.1 New requirements Introduce
for Investigation of incidents

Elements of successful OH&S Management
Measurement and Monitoring
Continual
Improvement
OH&S Policy
Planning
Management Review
Planning
Implementation
and operationChecking andChecking and
Corrective action

INTRODUCTION TO OHSAS 18001:2007
The Contents of Standards
1.Scope
2.Reference and Definitions
3.Terms and Definitions
4 0 OH&S Management System Elements4.0 OH&S Management System Elements
4.1General Requirements
4.2 OH&S Policy
4 3 Pl i4.3 Planning
4.4 Implementation and Operation
4.5 Checking
4.6 Management Review.

Standard Scope
This standard is applicable to any organization
that wishes to:
Establish, implement, maintain and continually
improve an effective SMS.
Assure itself of its conformance with its stated
occupational health & safety (OH&S) policy.
Demonstrate such conformance to others.
Seek certification / registration./ g
Make self determination / declaration of
conformance with this OHSAS specification.

Standard Scope
All the requirements in this OHSAS standard are
d d b d O &Sintended to be incorporated into any OH&S
management system. The extent of the application
will depend on such factors as the OH&S Policy of thep y
organization, the nature of its activities and the risks
and complexity of its operations.
This OHSAS standard is intended to address
occupational health and safety rather than product
and service safety.and service safety.

OHSAS 18001: 2007
3 T d3.Terms and
Definitions

Acceptable RiskAcceptable Risk
Risk that has been
reduced to a level that
can be Tolerated by the
organization, having
regards to its obligationsregards to its obligations
and its own OH&S Policy.

AuditAudit
A Systematic independenty p
and documented process
for obtaining audit
evidence and evaluating itevidence and evaluating it
objectively the extent to
which audit criteria are
f lfill dfulfilled.

Continual Improvement
Improve
Process
The SMS must be used for
continual improvement ...
Plan Do
through PDCA
Cycle
Plan Do
Results
Act Check Recurring process of enhancing
OH&S management system
SMS
Baseline Performance
Improvement Objective

Corrective actionCorrective action
Action to eliminate theAction to eliminate the
detected non conformity or
other undesirable situation

DocumentDocument
Information and supportingInformation and supporting
medium

HazardHazard
Source, situation or actSource, situation or act
with a potential for harm,
in terms of human injury
or ill health oror ill health or
combination of these.

Ill HealthIll Health
Identifiable adverseIdentifiable adverse
physical or mental
condition arising from and
/ or made worse by a work/ or made worse by a work
activity and / or work
related situations.

INCIDENT
Work related events in which
an injury or ill health
(Regardless of severity) or
fatality occurred or couldfatality occurred or could
have occurred

Non Conformity
Non Fulfillment of a requirement

Terminology and Definitions
• Occupational Healthp
and safety : Conditions
and Factors that affect
the well being of thethe well being of the
employees , temporary
workers , contractors,
i it d thvisitors and any other
person in the work
place.

OH&S Management SystemOH&S Management System
Part of the overall management
system used to develop and
implement its policy and
management system

ObjectivesObjectives
OH&S Goals in terms of
OH&S Performance that an
organization sets itself to
achieveachieve

PerformancePerformance
Measurable results of
organizations Management of itsg g
OH&S risk.

OrganizationOrganization
Company , operation, firm,
enterprise, institution, orp
association, or part thereof,
whether incorporated or not
public or private that has its ownpublic or private that has its own
function and administration.

Preventive ActionPreventive Action
Action to eliminate the
cause of a potential
nonconformity or other
undesirable potentialundesirable potential
situations

ProcedureProcedure
Specified way to carryout
an activity or a process

Record
• Documents stating results
achieved or providing evidenceachieved or providing evidence
of activities performed

RISKRISK
COMBINATION of the
OO fLIKELIHOOD of an
occurrence of a hazardous
event or exposure andp
SEVERITY of injury or ill
health that can be caused
by the event or exposureby the event or exposure

RISK ASSESSMENTRISK ASSESSMENT
Process of evaluating the
i k i i f h drisk arising from a hazard
taking into account the
adequacy of any existing
controls and deciding
whether or not the risk is
acceptableacceptable

Work placeWork place
Any physical location in
which work related
activities are performed
under control of the
organizationorganization.

OHSAS 18001:2007
General requirements

4. OH&S Management System4. OH&S Management System
4 1 Th i ti4.1 The organization
shall establish,
document, implement,
maintain and improve
OH&MS in accordance
with standardwith standard
requirements.
Define and document
scopescope

Standard
4.1 This will enable organization to;
Ad t t hAdopt to changes
Facilitate planning, control … etc
Establish structure & programme
Set objectives & targetsj g
Identify legislative & regulatory req.
Establish OH&S Policy
Identify OH&S Risks

OHSAS 18001:2007
4.2 OH&S Policy

4.2 OH&S Policy
4.2 OH&S policy:
This is the driver for implementingThis is the driver for implementing
and improving SMS.
This should:This should:
- Appropriate.
Include commitment for Prevention of- Include commitment for Prevention of
injury and continual improvement.
- Include commitment to comply with- Include commitment to comply with
relevant OH&S legislations and with
others which are applicable to the
i i
organization.

Policy
- Provide frame work for setting & reviewing objectives
& targets.
- Be documented, implemented & maintained.
- Be communicated and understood to all personsp
working under the control.
- Be reviewed periodically and revised.

Development of Policy
Exercise No 1. Review the policy statement with standard
Health and safety policy
ABC Chemical CompanyABC Chemical Company
It i th li f th ABC C t d t th i ti iti i hIt is the policy of the ABC Company to conduct their activities in such
a way to protect the people and the environment. Each employee
has the responsibility in ensuring that our products and
operation meet applicable legal and company’s code of practiceoperation meet applicable legal and company s code of practice.
Our goal is to eliminate all injuries , prevent adverse environmental
and health impacts, reduce wastes and emissions and promote
resource conservation at every stage of life cycle of our products.resource conservation at every stage of life cycle of our products.
We will report our progress and be responsive to the public.

OH&S Policy
1. Write a SAFETY policy for a transport company, who is
carrying the passengers from the office
carrying the passengers from the office
Points to be considered as mentioned in 4.2 OH&S Policy.
2. Write a SAFETY policy for your company

Risk Assessment
4.3 Planning
for Hazardfor Hazard
Identification, Risk
Assessment and
Determining ControlDetermining Control

4.3.1 Hazard Identification
Procedure for Hazard Identification Consider
• Routine and non routine work
• Activities of all persons
• Human behavior and factors
d f d k l• Hazards originating from outside work place
• Hazards created in the vicinity of work place
• Infrastructure equipments
Proposed changes in the management• Proposed changes in the management
• Modifications
• Legal obligations
• Design of areasDesign of areas

4.3.1 Methods for Hazard Identification and RA
Methodology includesgy
• Defined with respect to scope, nature,
timings,
• Approach proactiveApproach proactive
• Identification, Prioritization, and
documentation of risks
Management changes• Management changes

4.3.1 Hierarchy of controls
• Elimination
• Substitution
• Engineering control
Administration control• Administration control
• PPE

Why Risk Assessment?
• Increases Awareness of
Workplace Hazards
• Provides opportunity to
identify and controly
workplace hazards
• Can lead to increased
productivityp y
• May prevent an
Occupational Injury or
Illness

Risk Assessment
• Severity
1. Slightly Harmful ; Superficial injuries1. Slightly Harmful ; Superficial injuries
like eye irritation, minor cuts and
injuries ,leading to temporary
discomfort. It is important to takep
control to limit the frequency
2. Harmful : Deafness, Burns, serious
sprains asthma, work related upperp pp
limb disorders,leading to permanent
minor disability
3. Extremely harmful : amputations,y p
major fracture, poisoning fatal
injuries, occupational cancer,life
shorting disease ,leading to fatal

Risk Assessment
• Likelihood of Harm
• When establishing likelihood
of harm the following should
be considered
1. existing risk controls in place
2. Frequency and duration of
exposure to the hazardsexposure to the hazards
3. Exposure to the elements
4. Normally rated as 1. Unlikely
2 Likely 3 Highly likely2. Likely. 3. Highly likely

Risk Assessment
RISK = Severity X Likelihood

Risk Assessment
Slightly
Harmful (L)
Harmful(M) Extremely
harmful (H)Harmful (L) harmful (H)
Highly
unlikely(L)
1 2 3
unlikely(L)
Unlikely (M) 2 3 4
Likely(H) 3 4 5

Risk Assessment
Trivial (1) No actions required but documentary records need to be kept
Tolerable (2) No additional controls are required. Consideration may be to
the most cost effective solution. Monitoring is required to
ensure the controls are maintained
Moderate (3) Efforts should be made to reduce the risk. Risk reduction
measures should be implemented within a defined time of
period.need for improved control measures
Substantial (4) Work should not be started until the risk has been reducedSubstantial (4) Work should not be started until the risk has been reduced.
Considerably resources may have to allocated to reduce the
risk. Where the risk involves work in progress, urgent action
should be taken
Intolerable (5) Work should not be started or continued until the risk has
been reduced it is not possible risk even with unlimited
resources. Work has to remain prohibited

HIERARCHY OF CONTROL
C l h k li iControl: the measures we take to eliminate
or reduce the risk to an acceptable level.
Hierarchy of Control: The order in which controls
should be considered when selecting methods of
controlling a risk.

•EliminationElimination
•Substitution
•Isolation
Engineering Controls•Engineering Controls
•Administrative Controls
•Provide Personal Protective
Equipment .

ELIMINATIONELIMINATION
The Best method of dealing with a hazard is to
eliminate it. Once the hazard has been eliminated the
potential for harm has gone.

SUBSTITUTION
SUBSTITUTION
HIERARCHY OF CONTROLThis involves substituting a
dangerous process
or substance with one that is not
as dangerous.as dangerous.
This may not be as satisfactory
as elimination as there may still
be a risk (even if it is reduced)be a risk (even if it is reduced).

Isolation
Separate or isolate the hazard
from people. This method has its
problems in that the hazard hasproblems in that the hazard has
not been removed.
The guard or separation device is
always at risk of being removed or
circumvented.

ADMINISTRATION
Administrative solutions usually involve
modification. This can be done by
reducing the number of people exposed toreducing the number of people exposed to
the danger reducing the amount of time
exposed and providing training to those
people who are exposed to the hazard.

PERSONAL
PROTECTIVEPROTECTIVE
EQUIPMENT
Provision of personal protective
equipment should only be
considered when all other
control methods are impracticalcontrol methods are impractical,
or to increase control when used
with another method higher
i th Hi h f C t lup in the Hierarchy of Control.

Residual Risk
Residual Risk.After
treating the risk
with controls thewith controls the
remaining risk
which exits is
called Residual Risk

Exercise 2
Do the risk assessment for given scenario.
Use Hazard identification check list and risk
register form.
Use Qualitative Risk MatrixUse Qualitative Risk Matrix
Use Hierarchy controls and find the residual
risks

4.3.2 Legal Requirements
Procedures Includes
Identifying and accessing legal and
other requirements
Consider this requirements for
establishing the QHSMS
Information –up to date

4.3.3 Objectives and programs
Document the objectives
SMART Objectives
Should considerShould consider
Legal, technical options,
financial Etc..
P R ibilit dPrograms- Responsibility and
time frame

OHSAS 18001:2007
4.4 IMPLEMENTATION AND
OPERATION

Standard
4.4 Implementation and operation:
Structure and responsibility
Training, awareness and competenceTraining, awareness and competence
Consultation & communication
DocumentationDocumentation
Control of documents
O ti l t lOperational control
Emergency preparedness and response

Standard
4.4.1 Structure and responsibility
Define document & communicate rolesDefine, document & communicate roles,
responsibilities & authorities.
Ensure adequate resourcesEnsure adequate resources.
Define interrelation.
Appoint management representative.
- To ensure SMS is established, implemented &, p
maintained.
- Reporting to top management (to improve).
p g p g ( p )

Standard
4.4.2 Training, awareness & competence
Should identify the training needs This shall cover:Should identify the training needs. This shall cover:
- OH&S Policy.
OH&S l i l f- OH&S consequences , actual or potential, of
personnel work activities.
Their roles and responsibilities in achieving- Their roles and responsibilities in achieving
conformance to the OH&S policy.
Provide the training & maintain the recordsProvide the training & maintain the records.
Establish & maintain procedures to ensure staff are
aware of SMS.
aware of SMS.

Standard
4.4.3 Communication Participation and
consultation
4.4.3.1 Communication
bl h & d fEstablish & maintain procedures for:
- Internal communication between various
levels of management.
- Receiving, documenting & responding toReceiving, documenting & responding to
comm. form external interested parties.
Also consider how organization will
Also consider how organization will
communicate with external.

Standard
4.4.3 Communication Participation and consultation
4.4.3.2 Participation and consultation
Procedure for
Participation of worker by their involvement in
Hazard Identification and RA
Incident investigation
Review of policies
Representation of OH & S Matters
C l i i hConsultation with contractors
Employees representatives

Standard
4.4.4 Documentation
Establish and maintain information in paperEstablish and maintain information, in paper
or electronic form, to:
O &S l d bOH&S Policy and objectives
Scope
Main elements of standards and interactions
R dRecords

Standard
4.4.5 Control of Documents
Establish & maintain procedures forEstablish & maintain procedures for
controlling all documents for:
- Locating.
- Review & approval.
- For reviewing periodically and revising as
necessary.necessary.
- Ensure current versions available.

Standard
- Obsolete documents are properly controlled.
Issue & amendment- Issue & amendment.
All should be legible, dated and identifiable.
Retention shall be controlled.

Standard
4.4.6 Operational control
Identify the operations and activities associated withIdentify the operations and activities associated with
OH&S aspects in line with policy, objectives & targets.
Includes Goods, contractors visitors etc..
Plan these operations & activities:
- Establish and maintain procedures to cover situationsp
where absence could lead to deviations.
- Stipulating operating criteria in the procedures.
- Establish and maintain procedure to the identifiable
OH&S risks & communicating this.

An Emergency Situation!An Emergency Situation!

Standard
4.4.7 Emergency preparedness & response
E t bli h d i t i d tEstablish and maintain procedures to:
- Identify potential accident & emergency situations.
- Respond to such situations.
P ti & iti ti i k i t d ith th t- Preventing & mitigating risks associated with that.
Review and revise these as necessary.
Test these periodically.

OHSAS 18001:2007
4.5 CHECKING

Standard
4.5 Checking and corrective action:
Performance measurement and monitoring.
Evaluations of compliancesEvaluations of compliances
Incidents investigation non-conformances and
corrective and preventive actioncorrective and preventive action.
Control of records.
I t l ditInternal audits.

Standard
4.5.1 Performance measurement & monitoring
Have documented procedure to measure & monitor keyHave documented procedure to measure & monitor key
characteristics of operations and activities that lead to
OH&S risks.
Objectives, targets … etc should be monitored.
Proactive and reactive measures of performance andProactive and reactive measures of performance and
periodically evaluate compliance with legisl. & regulations.
Monitoring equipments should be calibrated andg q p
maintained, maintain the records also.

Standard
4.5.2 Evaluation of compliances
C i t t ith it li ith l l i tConsistent with its compliance with legal requirements
Keep records for periodic evaluations

Standard
4.5.3 Incidents Investigation, non-conformances and corrective
and preventive action
4.5.3.1 Incident Investigation
Determine the underlying deficienciesDetermine the underlying deficiencies
Need for corrective action
Opportunity for preventive action continual improvementOpportunity for preventive action, continual improvement
Communicate the results

Standard
4.5.3 Non-conformances and corrective and preventive
actionaction
Should establish and maintain procedures for:
Correction, corrective action and preventive action
- Recording the actions taken.g
- Reviewing of effectiveness

Standard
4.5.4 Control of records
Sh ld t bli h d i t i d fShould establish and maintain procedure for
identification, maintenance & disposition of records.
Records should be legible, traceable & retrievable.
Protected well against damage, deterioration / loss.g g ,
Retention time should be established and recorded.

Standard
4.5.5 Internal audit
E t bli h d i t i d f i di ditEstablish and maintain procedure for periodic audit
to ensure:
- whether SMS conforms to planned arrangement.
- Whether properly implemented and maintained.p p y p
Should be done based on the importance of activity.
Audit scope, frequency and methodology should be
defined, also the responsibility & requirement for
conducting the audit
conducting the audit.

Standard
4.6 Management review
I tInput:
Results of internal audit
Participation and consultation
External party communication
OH&S Performance
Extent to objectives metExtent to objectives met
Status of incident and corrective actions
F ll ti f i ti
Follow up actions fro previous meetings
Recommendation for improvement

Standard
4.6 Management review
O t tOutput:
OH&S Performance
OH&S Policy
Resources
Other elements of OH&S MS

Standard
Review of standards
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Ohsas 18001 2007 awareness training

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