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Secret Justice:
Secret Dockets
                           Court dockets allow the public to

                           learn that a case exists and to track

                            it through the judicial system. But

                            when cases are kept off the docket

                            — in controversies ranging from

                            the conviction of terrorism

                            suspect Iyman Faris to the

                                   divorce proceedings of

                                   saxophonist Clarence

                                   Clemons — they proceed

                                   through the courts

                                   undetected. These secret

                           dockets threaten the First

                           Amendment rights of the public

Summer 2003                and press to monitor the judicial

The Reporters Committee    system and follow cases in
For Freedom of the Press
                           courtrooms across the country.
Secret Justice:
 A continuing series                          Discovering
     The American judicial system has,
 historically, been open to the public,       secret dockets
 and the U.S. Supreme Court has con-
 tinually affirmed the presumption of
 openness. However, as technology ex-             Reporters check court dockets
 pands and as the perceived threat of
                                              to find out what cases have been
 violence grows, individual courts
 attempt to keep control over proceed-        filed in courts across the country.
 ings by limiting the flow of information.    The docket reveals the case num-
 Courts are reluctant to allow media ac-      ber assigned by the court, the
 cess to certain cases or to certain pro-     parties’ names, and a brief entry
 ceedings, like jury selection. Courts        of each document filed or action
 routinely impose gag orders to limit         taken in the case. Normally, all of
 public discussion about pending cases,       this information is public record
 presuming that there is no better way to     and can be obtained either from
 ensure a fair trial. Many judges fear that   the court clerk’s office, the court’s
 having cameras in courtrooms will some-
                                              public inquiry computer termi-
 how interfere with the decorum and
 solemnity of judicial proceedings. Such      nals, the court’s Web site, or
 steps, purportedly taken to ensure fair-     through PACER, an electronic
 ness, may actually harm the integrity of     public access service where feder-
 a trial because court secrecy and limits     al court docket information can
 on information are contrary to the fun-      be accessed for a fee. The infor-
 damental constitutional guarantee of a       mation on the docket is evidence
 public trial.                                that a particular case exists and
     The public should be the beneficiary     allows someone to track the case
 of the judicial system. Criminal pro-        through the judicial system.
 ceedings are instituted in the name of                                                                                           AP PHOTO
                                                  According to a survey by The Iyman Faris’s arrest and detention was kept
 “the people” for the benefit of the pub-
 lic. Civil proceedings are available for     Reporters Committee for Free- secret by the Justice Department.
 members of the public to obtain justice,     dom of the Press for this guide,
 either individually or on behalf of a        federal courts and many state
 “class” of persons similarly situated. The   courts allow for “super-secret” cases, which run, had disappeared or had been captured.
 public, therefore, should be informed        never appear on the public docket or are For individuals such as Faris, there is “a new
 — well informed — about trials of pub-       hidden using pseudonyms, such as “Sealed category that seems to be evolving outside
 lic interest. The media, as the public’s     v. Sealed” or “John Doe v. Jane Doe.” the orbit of the criminal-justice system,”
 representative, needs to be aware of         Courts that maintain these secret dockets the Newsweek reporters wrote.
 threats to openness in court proceed-        will neither confirm nor deny the existence      Only after Newsweek reported on Faris
 ings, and must be prepared to fight to
                                              of such cases. As a result, these cases pro- did Attorney General John Ashcroft reveal
 insure continued access to trials.
     In this series, the Reporters Com-       ceed through the court system undetected. that Faris had pleaded guilty to terrorist
 mittee takes a look at key aspects of                                                      charges more than a month earlier. The
 court secrecy and how they affect the        Terrorism “outside the orbit”                 Justice Department denied that the News-
 newsgathering process. We will exam-             The most recent examples of secret dock- week story had anything to do with Ash-
 ine trends toward court secrecy, and         ets involve cases against accused terrorists. coft’s June 19 press conference in which he
 what can be done to challenge it.            On May 1, Iyman Faris pleaded guilty to first announced the capture of Faris and his
     The first article in this “Secret Jus-   providing material support to al Qaida, plea agreement.
 tice” series, published in Fall 2000, con-   including researching ultralight airplanes,      “Our need to keep it secret had dissipat-
 cerned the growing trend of anonymous        procuring lightweight sleeping bags, plane ed,” said Mark Corallo, a spokesperson for
 juries. The second installment, pub-
                                              tickets and cell phones, and assisting in a the Justice Department.
 lished in Spring 2001, covered gag or-
 ders on participants in trials. The third,   plan to destroy the Brooklyn Bridge for the      The Justice Department will not divulge
 published in Fall 2001, covered access       terrorist organization. But his arrest, in- how many other individuals are being held
 to alternative dispute resolution proce-     dictment and, ultimately, his plea bargain in secret on terrorism charges. “We have
 dures. The fourth, published in Winter       with the Justice Department proceeded in been very consistent in not discussing exact
 2002, covered access to terrorism pro-       absolute secrecy.                             numbers,” Corallo said. “Even though it
 ceedings.                                        Faris’ case may have remained a secret seems like innocuous information, it is not.”
                                              were it not for two Newsweek reporters,          Corallo claimed that providing numbers
                                              Michael Isikoff and Mark Hosenball, who of individuals arrested on terrorism charges
    This report was researched and written    discovered through intelligence documents would “give a road map to the terrorists.”
 by Sara Thacker, who is the 2002-2003
                                              that Faris was suspected of working for key Terrorist organizations could determine
 McCormick-Tribune Legal Fellow at the
 Reporters Committee.                         al Qaida operative Khalid Shaikh Moham- how many terrorists the Justice Depart-
                                              med. In a June 18, 2003 article, the report- ment has captured and monitor the govern-
                                              ers speculated whether Faris was on the ment’s progress, he explained.

PAGE 2                        THE REPORTERS COMMITTEE FOR FREEDOM OF THE PRESS                                          SUMMER 2003
The divorce of E Street
             Band saxophonist
            Clarence Clemons,
            pictured at left with
        Bruce Springsteen, was
             hidden on a secret
         docket in Connecticut.
                            AP PHOTO




    But the government never has explained         While no one knows how many cases operation agreement with the government,”
how a terrorist operative could be in U.S.     such as Bellahouel’s exist, secret dockets are the Florida federal court docket does not
control for months and why the terrorist       not limited to cases involving terrorism.      reflect that these cases even exist, according
organization with which he is allegedly                                                       to attorneys for Ochoa, who in May 2003
involved could not determine that its oper-    Secret crimes                                  filed a brief requesting the elimination of
ative was missing, said Lee Gelernt, an            Attorneys for alleged Co-                                   the “dual docketing” system
attorney for the American Civil Liberties      lumbian drug trafficker                                         and disclosure of sealed pro-
Union.                                         Fabio Ochoa-Vasquez dis-                                        ceedings to the Eleventh
    This debate raises the question: Is such   covered an entire system of                                     Circuit.
secrecy really needed to protect national      “dual docketing” in U.S. Dis-                                       Not only does this type
security or is it being used to protect the    trict Court in Florida that                                     of secrecy deprive Ochoa of
government from scrutiny?                      deprived them of informa-                                       his due process rights, it is a
    It was only through a court clerk’s mis-   tion for their client’s defense.                                violation of the First Amend-
take that the Miami Daily Business Review          Ochoa alleges that a gov-                                   ment and common law rights
discovered the case of Mohamed Kamel           ernment informant bribed                                        of access to judicial proceed-
Bellahouel, who apparently filed suit in a     him and that for $30 million                                    ings, Ochoa’s attorneys ar-
federal court in Florida against Monica S.     he would receive no more                                        gued.
Wetzel, a former warden at the Federal         than a five-year sentence.                                          The use of secret dockets
Correctional Institution in South Miami-       Ochoa also alleges that an-                                     by the federal Southern Dis-
Dade County.                                   other government informant                                      trict of Florida conflicts with
    According to the Business Review, Bella-   told him that a U.S. program                                    a decision issued by the Elev-
houel “was once mistakenly suspected of        existed in which drug traf-                            AP PHOTO enth Circuit ten years earli-
involvement with terrorists” and appears to    fickers could pay their way to Fabio Ochoa-Vasquez              er in United States v. Valenti.
have filed a petition seeking freedom from     a reduced sentence and that two traffickers, In that case, the government charged crim-
unlawful imprisonment. However, the pub-       Nicholas Bergonzoli and Julio Correa, had inal defense attorney Charles Corces and
lic docket will not reveal that Bellahouel’s   already participated in the program.           state prosecutor John Valenti with conspir-
case even exists or why his case is pending        Even though Bergonzoli pleaded guilty ing to obtain favorable treatment for crim-
before the U.S. Court of Appeals in Atlanta    to importing cocaine and an attorney ac- inal defendants who paid Valenti. After the
(11th Cir.).                                   knowledged representing Correa in “a co- two were indicted, the state dismissed the

SUMMER 2003                                SECRET JUSTICE: SECRET DOCKETS                                                           PAGE 3
University of Connecticut
                                                                                             President Philip E. Austin
                                                                                             also benefitted from
                                                                                             Connecticut’s secret
                                                                                             docket system.
                                                                                             AP PHOTO




case; however, a secret docket prevented        cluding the case number, the parties’ names,     super-secret cases,” Klau said.
the public from learning about closed pre-      the nature of the case, and all court docu-          “In my experience, the party in divorce
trial bench conferences and the filing of in-   ments remained off the public docket. Lev-       who is in the less powerful bargaining posi-
camera pretrial motions. A reporter from        el 2 docketing permitted disclosure of the       tion doesn’t want secrecy,” Scheffey ex-
the St. Petersburg Times learned about the      case number and parties’ names, but sealed       plained.
secret docket when he observed a closed-        all other information. And Level 3 cases             As the Law Tribune and the Hartford
bench conference and sought access to the       were open to the public except for certain       Courant discovered, among those to benefit
transcripts.                                    sealed documents contained in the court          from Level 1 secrecy were University of
    On appeal to the Eleventh Circuit, the      file. This secret docketing system is not        Connecticut President Philip E. Austin and
court held that the “maintenance of a public    found in Connecticut court rules or stat-        Clarence Clemons, the saxophonist in Bruce
and a sealed docket is inconsistent with        utes, but was established as an internal         Springsteen’s E Street Band, whose divorce
affording the various interests of the public   administrative procedure to assist court         cases are not on the public docket.
and the press meaningful access to criminal     clerks in processing sealed files.                   There is the “perception that there’s an
proceedings.”                                       Last fall, Connecticut Law Tribune re-       insider’s game . . . that there’s a judicial
    According to Ochoa’s attorneys, this        porter Thomas B. Scheffey discovered the         system for the rich and powerful and then
holding “is consistent with every circuit       secret docketing system while reporting on       there’s a judiciary system for the rest of us,”
that has decided a similar question.”           the divorce of former General Electric           said Sen. John A. Kissel during a Judiciary
    However, while the law disfavors secret     Chairman Jack Welch, who filed for di-           Committee meeting regarding the super-
dockets, they are still used by federal and     vorce in Bridgeport, Conn., ending his 13-       secret docketing of cases. But any special
state courts to hide sealed cases. When an      year marriage to Jane Welch.                     treatment to preserve the confidentiality of
entire case is sealed, rather than individual       A lawyer connected with the divorce          a select few ended July 1 when the Connect-
documents, federal courts either remove         said he was surprised that the court offered     icut Supreme Court issued new rules abol-
the case from the public docket or replace      a range of levels of secrecy, including com-     ishing Level 1 secrecy.
the parties’ names with anonymous pseud-        plete invisibility, Scheffey said.                   Under the new rules, all case numbers
onyms such as “Sealed v. Sealed.” At least          While Welch’s divorce is on the public       and case names should be available to the
46 U.S. district courts across the country      docket, others are kept secret.                  public unless a special motion is made to
allow for these types of secret docketing           When the Law Tribune first reported on       request permission to use pseudonyms.
procedures. Such a system makes it virtual-     Connecticut’s secret docketing system in             “A judge may issue an order sealing the
ly impossible for the public and press to       December 2002, the judicial branch identi-       contents of an entire court file only after
know what types of cases are being sealed or    fied 185 Level 1 civil and family cases. By      finding that there is not available a more
to challenge the constitutionality of the       July, the judicial branch disclosed that only    narrowly tailored method of protecting the
sealing orders.                                 46 Level 1 cases remained. The court re-         overriding interest of the public in viewing
                                                classified 127 Level 1 cases as Level 2 and      the file, such as redaction, sealing a portion
Special treatment for                           11 cases as unsealed.                            of the file or authorizing the use of pseud-
prominent divorcees                                 The Law Tribune and the Hartford Cou-        onyms,” said Justice Peter T. Zarella, who
   In Connecticut, a secret docketing sys-      rant have filed suit against the state’s chief   presided over the public hearing regarding
tem was so hidden that not even the chief       court administrator to obtain access to the      the rule change.
justice knew of its existence. Any party        docket information pertaining to the re-             If a party wishes to seal the entire court
could choose to file a case under three         maining Level 1 cases.                           file, he must file a motion to seal. A public
different levels of secrecy. In Level 1 or          “Any investigative journalist would want     hearing will be held no fewer than 15 days
“super-secret” cases, all information, in-      to know who are the beneficiaries to these       after filing the motion in order to give the

PAGE 4                        THE REPORTERS COMMITTEE FOR FREEDOM OF THE PRESS                                                SUMMER 2003
An Interview with Daniel J. Klau
     Daniel J. Klau is a partner in the Hartford, Conn., office of     parties in the case (plaintiffs and defendants) want a case sealed.
  Pepe & Hazard LLP. His practice focuses on appellate, media          Thus, when a sealing motion is filed, the judge may not have the
  and privacy litigation. His media and privacy practice includes      benefit of hearing arguments opposing the motion. By requir-
  representing newspapers and other publishing entities in defa-       ing public notice of sealing motions, the media, who usually
  mation and invasion of privacy cases and in matters involving        represents the public’s interest in sealing cases, can take steps to
  media access to court files and judicial proceedings. Klau           intervene in the case and, if appropriate, challenge the sealing
  represents the Connecticut Law Tribune in the                                        motion. Without public notice, no one other
  case regarding access to the Level 1 docket.                                         than the court and the parties may ever be aware
                                                                                       of the sealing motion.
  If reporters suspect that a case exists
  that is not on the docket, what is the                                               If both parties agree that the case
  first thing they should do?                                                          should not appear on the docket, will
                                                                                       the case be kept secret?
     Initially, a reporter should speak to the clerk’s
  office and ask for the case file. If the clerk refuses                                  Notwithstanding the wishes of the parties,
  to acknowledge the case or provide the file, ask                                     the case should remain on the docket.
  to at least see the judge’s sealing order. If that
  request also is refused, send a letter to the clerk                                  What test does the court use to
  making these requests in writing and asking for                                      determine whether a docket should be
  a written response.                                                                  kept secret?

  If the court denies a formal request to view the                          Some state statutes require that certain types of cases be kept
  secret docket, how would a reporter obtain access                      secret. For example, certain statutes provide for the erasure of
  to it?                                                                 court records after a period of time has elapsed. Reporters need
                                                                         to look to the terms of the specific statutes for the sealing
      If a reporter has reason to believe that a secret case exists, she requirements.
  should consider filing a lawsuit in either federal or state court
  seeking the disclosure of the docket number and names of the What arguments can reporters make to combat
  parties in the secret case. As of July 2003, such a case is pending the sealing of court dockets?
  in federal district court in Connecticut. See The Hartford Cou-
  rant Company v. Pelligrino, Dkt no. 3:03 CV 0313 (CFD). This              The best thing that reporters can do is use the power of the
  case names the Chief Court Administrator and the Chief press to focus public attention on the existence of secret
  Justice of the Connecticut Supreme Court as defendants (in dockets. The media disclosures in Connecticut about the exist-
  their administrative capacities) and seeks an order compelling ence of secret cases led to dramatic changes in the court rules,
  them to disclose the above information. The defendants have as discussed above. As for legal arguments, the law is unsettled,
  filed motions to dismiss the cases, arguing that they belong in but reporters should be prepared to argue that secret cases
  state court. No decision has yet been rendered on the motions. violate the First Amendment and, possibly, the due process
                                                                         under the Fifth or Fourteenth Amendments.
  Are courts required to give the public notice
  before they seal an entire case or remove it from                      Isn’t it difficult for reporters to argue that it
  the docket?                                                            is in the public interest to provide access to
                                                                         the secret docket if they don’t know what the
      As a general rule, notice is required before a court seals an case is about?
  entire case. In Connecticut, Practice Book rules no longer
  permit a case to be removed from the docket. Other sealing                Yes. The existence of a secret docket naturally leads to many
  orders, however, are subject to a public notice requirement. Catch-22 arguments. However, reporters need to be aware of
  The Web page for the Connecticut Judicial Branch contains a a subtle difference between: 1) challenging that part of a sealing
  special link that directs readers to motions to seal that are on a order that makes a case disappear from the docket; and 2)
  court’s motion calendar. The link to the Web page is: challenging the part of a sealing order that simply orders that
  www.jud2.state.ct.us/Civil_Inquiry/SealedShortCalendar.asp. the files should be maintained under seal. The first challenge
                                                                         only seeks minimal information, such as a docket number and
  Why is public notice so important?                                     docket sheet. The second challenge leads to the unsealing of the
                                                                         entire file, or at least certain documents. While arguing the
      When a judge rules on a motion to seal a court file or public interest with respect to the second challenge is difficult
  document therein, she must weigh the public’s compelling in the absence of information about the case, arguing that the
  interest in having open access to court files against the privacy public has an interest in at least knowing about the existence of
  interests of the party who filed the motion. Too often, all of the a case is much easier.



SUMMER 2003                                    SECRET JUSTICE: SECRET DOCKETS                                                       PAGE 5
public notice of the time and place of the       until its elimination in 2000, 446 cases were     granted a motion to proceed anonymously,
hearing and an opportunity to object to the      hidden on the SMC docket.                         which was filed by an applicant who had
sealing.                                            Peter DeVere, a highway safety activist,       been rejected by the state bar. The appli-
   In addition to posting a short calendar of    exposed the secret docket after a trial court     cant argued that the confidentiality afford-
sealing motions outside the clerk’s office,      dismissed his civil complaint against New         ed to bar admission proceedings should
Connecticut’s Judicial Branch will provide       Hampshire Supreme Court Justice Linda             extend to judicial proceedings. The state
public notice by listing all sealing motions     S. Dalianis. When the court dismissed his         supreme court disagreed, finding that mo-
on its Web site.                                 case, which alleged that Dalianis had an          tions to proceed anonymously are granted
   While Connecticut’s Judicial Branch re-       improper low-digit license plate, it ordered      rarely and that the applicant’s desire to
sponded with new court rules and proce-          that DeVere could not disclose his com-           avoid embarrassment, economic loss or
dures after the exposure of the super-secret     plaint. When DeVere appealed the gag              preserve relationships was insufficient to
docketing system by the press, courts in         order, the court labeled his case SMC-003         overcome the presumption of openness to
Hawaii still maintain a secret docket.           and placed it on the secret docket.               judicial proceedings.
   Last summer, Rob Perez, a reporter for           DeVere requested to see the SMC dock-
the Honolulu Star Bulletin, reported on Ha-      et. In the course of reviewing all cases          Civil suits kept
waii’s secret docketing system and exposed       placed on the SMC docket, the court made          under wraps
how certain divorce cases involving local        344, or 77 percent, of the 446 cases that             Federal courts across the country have
celebrities failed to appear on the public       appeared on the SMC docket public. Ac-            procedures that keep civil suits hidden from
docket.                                          cording to a report by the state supreme          public view. When an entire case is sealed,
   “If a case was deemed confidential, the       court, “the assignment of many matters to         federal courts will either keep these cases
existence of the case would not appear on        the SMC docket was unnecessary because            off the public docket or place them on the
our system,” said Lori Okita, a court ad-        there was no requirement that the cases be        docket with a case number and pseudonym.
ministrator for the Hawaii judiciary. “We        kept confidential.”                                   When a case is entirely sealed, court
could not confirm the existence or denial of        As a result, the court eliminated the          clerks will not disclose any information
a sealed case.”                                  secret docket. On July 1, 2001, the supreme       about the case, even to the parties of the
                                                 court changed its rules to require that all       lawsuit.
Secrets of judges                                “docketed entries . . . be available for public       “It’s quite frustrating because [the par-
& attorneys revealed                             inspection unless otherwise ordered by the        ties] aren’t only sealing it from the public,
    In New Hampshire, a secret docket called     court.”                                           they are sealing it from themselves. So
“Special Matters Confidential” kept cases           But even when dockets are available to         when attorneys call up to find out about the
involving the conduct and discipline of judg-    the public, some parties request to proceed       status of their case, for example, if their
es and attorneys off the public docket. From     anonymously. In John Doe v. Connecticut           motion has been granted, we can’t tell them.
its inception by the clerk of court in 1985      Bar Examining Committee, the trial court          If a case is sealed, we won’t even confirm or
                                                                                                   deny that the case exists,” said Sonia Van
                                                                                                   Camp, a docket clerk for the Northern
                                                                                                   District of Texas.
                                                                                                       How often federal courts seal cases re-
    The First Amendment argument                                                                   mains a mystery. The number of secret
                                                                                                   cases varies from jurisdiction to jurisdiction
    for access to secret dockets                                                                   and many courts refused to reveal how
                                                                                                   many cases are kept off the docket or hid-
                                                                                                   den by pseudonyms. As of June 2003, the
      How do you argue for access to a           or notices posted in the courthouse. More         Middle District of Georgia had 33 secret
   secret docket? There is little case law       recently, many court dockets have been            civil cases pending, the Northern District
   dealing specifically with this issue, but     made available on-line or through court           of Florida had seven secret civil cases pend-
   the case law developed on access to           computer terminals.                               ing, the Western District of Arkansas and
   courts generally should serve well here.          The beneficial purpose is also evi-           the Eastern District of Wisconsin each had
      Under the standard that has evolved,       dent. By examining the docket, the pub-           two secret civil cases pending, and the Dis-
   the two issues that courts will look to       lic can learn about the status of a               tricts of North Dakota and South Dakota
   are whether there is a tradition of open-     particular case and can be alerted to             did not have any secret civil cases pending.
   ness and whether openness serves a            when particular hearings, arguments and           Many federal courts would not say how
   meaningful purpose. This is often called      events will occur. The docket also pro-           many cases they had, and the Administra-
   the “experience and logic” test, and was      vides the press and public with notice            tive Office of the U.S. Courts does not
   most clearly articulated by the U.S.          that a particular case may be sealed so           monitor the number of secret cases filed in
   Supreme Court in Richmond Newspa-             that cases cannot proceed behind a veil           federal courts across the country.
   pers, Inc. v. Virginia and Press-Enterprise   of secrecy. Such openness is fundamen-                “Each federal court is an animal unto
   Co. v. Superior Court.                        tal to the administration of justice. As          itself,” said Terry Vaughn, operations
      The history of access to dockets is        the U.S. Supreme Court found in Rich-             manager for the Eastern District of New
   clear. Court dockets are used to alert        mond Newspapers, “People in an open               York.
   the public to cases pending in the judi-      society do not demand infallibility from              Vaughn would not describe the types of
   cial system and have a long history of        their institutions, but it is difficult for       cases that are sealed. However, he did ac-
   openness. Dockets have been histori-          them to accept what they are prohibited           knowledge that if a potential investor asked
   cally available through the clerk of court    from observing.”                                  the court whether a company had been sued
                                                                                                   and the case was sealed, the investor would
                                                                                                   never know.

PAGE 6                        THE REPORTERS COMMITTEE FOR FREEDOM OF THE PRESS                                                 SUMMER 2003
Connecticut Supreme
                       Court Chief Justice
                       William J. Sullivan,
                      pictured at left while
                swearing in Gov. John G.
                Rowland earlier this year,
                told legislators that he —
                     and a majority of the
                 state’s judges — did not
                   know about the state’s
                    secret docket system.
                                       AP PHOTO




   “If the case is sealed, nothing is avail-          “I never even knew the court had the          bers of all sealed files. These sealed files are
able,” Vaughn said.                               authority to do that,” he told the Judiciary      kept under lock and key in filing cabinets
   When asked to describe what types of           Committee.                                        inaccessible to the public.
cases may be sealed, Kathryn Brooks, divi-            So if members of the legal profession            In June, the California Superior Court
sion manager for the Northern District of         didn’t know about secret dockets, what            provided Moran with a chart of 182 cases
Indiana, described a situation in which a         tipped reporters off that cases weren’t ap-       that have been sealed in San Diego. Moran
doctor filed a lawsuit, but requested leave of    pearing on the public docket?                     found that at least 32 of these cases “do not
court to proceed by another name and to               “It doesn’t sort of jump out as an obvious    exist” according to the court’s computer
seal the case, which was granted. As a result,    situation because there are parts of cases        index.
that case would proceed in secret.                that are sealed,” Scheffey said. He discov-          New court rules effective July 1 now
   Even in state courts, reporters have dis-      ered Connecticut’s secret docket by talking       require case numbers and names to be ac-
covered secret dockets. In California, Greg       with people who knew the legal system,            cessible on the electronic court calendar
Moran, a court reporter for the San Diego         including attorneys.                              unless confidential by law.
Union-Tribune, discovered that the superi-            Scheffey also said that sheriff’s deputies       The rule “came about because courts
or court in San Diego allowed cases to be         knew about cases that did not appear on the       across the state do not currently uniformly
kept off the books, including a few normal        public docket. “I got some good tips from         maintain information in their calendars,
civil actions that did not appear on the          sheriff’s deputies. I called sheriff’s deputies   indexes, or registers of actions,” wrote Jane
docket. Among the secret cases was one            who had served papers initiating divorce,”        Evans, a senior information services analyst
involving two biotech companies, Moran            he explained.                                     for California courts in response to an in-
said.                                                 In California, Moran noticed that data        quiry about secret dockets.
   “It was an eye-opening thing for us to         collection companies were able to go back            “That’s a good step forward,” said Mo-
see that you could go to court and no one         into the court’s file room. After asking the      ran. “At the very least we should be able to
would ever know,” he said.                        court, he discovered that these data collec-      expect that anyone who uses the court that
                                                  tors were part of the superior court re-          there would be some record of their ac-
Court reporters reveal                            searcher program, which allows individuals        tion.”
secrets of success                                to go back into the file room at set periods
    Even judges and attorneys were sur-           of time. Moran applied to the program and
prised by discovery of secret dockets in          after passing a background check was ap-
their jurisdictions.                              proved to go into the file room.                  Cases cited in this article:
    “I can assure that probably the majority          Moran noticed that every time a case was
of our judges didn’t know about this [secret      pulled, a card was put in its place with an       Hartford Courant Co. v. Pellegrino, No.
docket] until they read it in the papers,”        explanation. Some of these cards said                3:03 CV 0313 (CFD) (D. Conn. filed
testified Chief Justice William J. Sullivan       “sealed” and would identify only the case            Feb. 21, 2003).
before Connecticut’s Judiciary Commit-            number and date. Moran wrote down all of          John Doe v. Connecticut Bar Examining
tee. “And I never ran into it in the 19 years     the sealed case numbers and went to the              Comm., 818 A.2d 14 (Conn. filed May
as a trial judge. And five years on the Appel-    computer index to find out more about                12, 2003).
late.”                                            these cases. When he punched in the case          Press-Enterprise Co. v. Superior Court, 464
    Rep. Robert Farr, a member of the Judi-       numbers, sometimes the case would come               U.S. 501 (1984).
ciary Committee and an attorney who has           up and sometimes he would get a message           Richmond Newspapers, Inc. v. Virginia, 448
handled more than 1,000 divorce cases, said       that said the case file did not exist at all.        U.S. 555 (1980).
that he never requested his cases be put on           After Moran discovered the secret court       United States v. Ochoa-Vasquez, No. 03-
secret dockets.                                   files, he requested the case names and num-          11590-DD (11th Cir. 2003).

SUMMER 2003                                   SECRET JUSTICE: SECRET DOCKETS                                                             PAGE 7
TAPPING
                          OFFICIALS’
                           SECRETS
The Door to Open Government in the 50 States and D.C.



The Fourth Edition of TAPPING OFFICIALS’              format, World-Wide Web (HTML) files, and other
SECRETS, the most comprehensive guide to open         formats. The CD-ROM is both Windows and Macintosh
meetings and records laws in every state, is now      compatible.
available.
                                                                  The guides are available for: $100 for the
Compiled by the Reporters Committee                               printed book; $49 for the CD-ROM; $10 for
and based on the work of lawyers across the                       a state booklet (specify state).
country who are experts in the area, the
guide is available as a printed compendium
of all state outlines or in individual state                      Call the Reporters Committee at 703-807-
booklets.                                                         2100 or send a check or credit card
                                                                  information (including expiration date) to
The guide is also available as a CD-ROM                           1815 N. Fort Myer Drive, Suite 900,
containing searchable versions in Adobe Acrobat       Arlington, VA 22209.




I would like to order:                                   NAME
  individual volumes at $10 each for
  the following states:
                                                         ORGANIZATION


                                                         STREET ADDRESS


  the complete compendium in one
  1300-page bound volume for $100.                       CITY                   STATE           ZIP

  the complete compendium on
                                                         ❏   PLEASE SEND ME A PUBLICATIONS LIST.
  CD-ROM for $49.                              ✉
                                              MAIL TO:
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                                        ARLINGTON, VA 22209

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Secret Dockets

  • 1. Secret Justice: Secret Dockets Court dockets allow the public to learn that a case exists and to track it through the judicial system. But when cases are kept off the docket — in controversies ranging from the conviction of terrorism suspect Iyman Faris to the divorce proceedings of saxophonist Clarence Clemons — they proceed through the courts undetected. These secret dockets threaten the First Amendment rights of the public Summer 2003 and press to monitor the judicial The Reporters Committee system and follow cases in For Freedom of the Press courtrooms across the country.
  • 2. Secret Justice: A continuing series Discovering The American judicial system has, historically, been open to the public, secret dockets and the U.S. Supreme Court has con- tinually affirmed the presumption of openness. However, as technology ex- Reporters check court dockets pands and as the perceived threat of to find out what cases have been violence grows, individual courts attempt to keep control over proceed- filed in courts across the country. ings by limiting the flow of information. The docket reveals the case num- Courts are reluctant to allow media ac- ber assigned by the court, the cess to certain cases or to certain pro- parties’ names, and a brief entry ceedings, like jury selection. Courts of each document filed or action routinely impose gag orders to limit taken in the case. Normally, all of public discussion about pending cases, this information is public record presuming that there is no better way to and can be obtained either from ensure a fair trial. Many judges fear that the court clerk’s office, the court’s having cameras in courtrooms will some- public inquiry computer termi- how interfere with the decorum and solemnity of judicial proceedings. Such nals, the court’s Web site, or steps, purportedly taken to ensure fair- through PACER, an electronic ness, may actually harm the integrity of public access service where feder- a trial because court secrecy and limits al court docket information can on information are contrary to the fun- be accessed for a fee. The infor- damental constitutional guarantee of a mation on the docket is evidence public trial. that a particular case exists and The public should be the beneficiary allows someone to track the case of the judicial system. Criminal pro- through the judicial system. ceedings are instituted in the name of AP PHOTO According to a survey by The Iyman Faris’s arrest and detention was kept “the people” for the benefit of the pub- lic. Civil proceedings are available for Reporters Committee for Free- secret by the Justice Department. members of the public to obtain justice, dom of the Press for this guide, either individually or on behalf of a federal courts and many state “class” of persons similarly situated. The courts allow for “super-secret” cases, which run, had disappeared or had been captured. public, therefore, should be informed never appear on the public docket or are For individuals such as Faris, there is “a new — well informed — about trials of pub- hidden using pseudonyms, such as “Sealed category that seems to be evolving outside lic interest. The media, as the public’s v. Sealed” or “John Doe v. Jane Doe.” the orbit of the criminal-justice system,” representative, needs to be aware of Courts that maintain these secret dockets the Newsweek reporters wrote. threats to openness in court proceed- will neither confirm nor deny the existence Only after Newsweek reported on Faris ings, and must be prepared to fight to of such cases. As a result, these cases pro- did Attorney General John Ashcroft reveal insure continued access to trials. In this series, the Reporters Com- ceed through the court system undetected. that Faris had pleaded guilty to terrorist mittee takes a look at key aspects of charges more than a month earlier. The court secrecy and how they affect the Terrorism “outside the orbit” Justice Department denied that the News- newsgathering process. We will exam- The most recent examples of secret dock- week story had anything to do with Ash- ine trends toward court secrecy, and ets involve cases against accused terrorists. coft’s June 19 press conference in which he what can be done to challenge it. On May 1, Iyman Faris pleaded guilty to first announced the capture of Faris and his The first article in this “Secret Jus- providing material support to al Qaida, plea agreement. tice” series, published in Fall 2000, con- including researching ultralight airplanes, “Our need to keep it secret had dissipat- cerned the growing trend of anonymous procuring lightweight sleeping bags, plane ed,” said Mark Corallo, a spokesperson for juries. The second installment, pub- tickets and cell phones, and assisting in a the Justice Department. lished in Spring 2001, covered gag or- ders on participants in trials. The third, plan to destroy the Brooklyn Bridge for the The Justice Department will not divulge published in Fall 2001, covered access terrorist organization. But his arrest, in- how many other individuals are being held to alternative dispute resolution proce- dictment and, ultimately, his plea bargain in secret on terrorism charges. “We have dures. The fourth, published in Winter with the Justice Department proceeded in been very consistent in not discussing exact 2002, covered access to terrorism pro- absolute secrecy. numbers,” Corallo said. “Even though it ceedings. Faris’ case may have remained a secret seems like innocuous information, it is not.” were it not for two Newsweek reporters, Corallo claimed that providing numbers Michael Isikoff and Mark Hosenball, who of individuals arrested on terrorism charges This report was researched and written discovered through intelligence documents would “give a road map to the terrorists.” by Sara Thacker, who is the 2002-2003 that Faris was suspected of working for key Terrorist organizations could determine McCormick-Tribune Legal Fellow at the Reporters Committee. al Qaida operative Khalid Shaikh Moham- how many terrorists the Justice Depart- med. In a June 18, 2003 article, the report- ment has captured and monitor the govern- ers speculated whether Faris was on the ment’s progress, he explained. PAGE 2 THE REPORTERS COMMITTEE FOR FREEDOM OF THE PRESS SUMMER 2003
  • 3. The divorce of E Street Band saxophonist Clarence Clemons, pictured at left with Bruce Springsteen, was hidden on a secret docket in Connecticut. AP PHOTO But the government never has explained While no one knows how many cases operation agreement with the government,” how a terrorist operative could be in U.S. such as Bellahouel’s exist, secret dockets are the Florida federal court docket does not control for months and why the terrorist not limited to cases involving terrorism. reflect that these cases even exist, according organization with which he is allegedly to attorneys for Ochoa, who in May 2003 involved could not determine that its oper- Secret crimes filed a brief requesting the elimination of ative was missing, said Lee Gelernt, an Attorneys for alleged Co- the “dual docketing” system attorney for the American Civil Liberties lumbian drug trafficker and disclosure of sealed pro- Union. Fabio Ochoa-Vasquez dis- ceedings to the Eleventh This debate raises the question: Is such covered an entire system of Circuit. secrecy really needed to protect national “dual docketing” in U.S. Dis- Not only does this type security or is it being used to protect the trict Court in Florida that of secrecy deprive Ochoa of government from scrutiny? deprived them of informa- his due process rights, it is a It was only through a court clerk’s mis- tion for their client’s defense. violation of the First Amend- take that the Miami Daily Business Review Ochoa alleges that a gov- ment and common law rights discovered the case of Mohamed Kamel ernment informant bribed of access to judicial proceed- Bellahouel, who apparently filed suit in a him and that for $30 million ings, Ochoa’s attorneys ar- federal court in Florida against Monica S. he would receive no more gued. Wetzel, a former warden at the Federal than a five-year sentence. The use of secret dockets Correctional Institution in South Miami- Ochoa also alleges that an- by the federal Southern Dis- Dade County. other government informant trict of Florida conflicts with According to the Business Review, Bella- told him that a U.S. program a decision issued by the Elev- houel “was once mistakenly suspected of existed in which drug traf- AP PHOTO enth Circuit ten years earli- involvement with terrorists” and appears to fickers could pay their way to Fabio Ochoa-Vasquez er in United States v. Valenti. have filed a petition seeking freedom from a reduced sentence and that two traffickers, In that case, the government charged crim- unlawful imprisonment. However, the pub- Nicholas Bergonzoli and Julio Correa, had inal defense attorney Charles Corces and lic docket will not reveal that Bellahouel’s already participated in the program. state prosecutor John Valenti with conspir- case even exists or why his case is pending Even though Bergonzoli pleaded guilty ing to obtain favorable treatment for crim- before the U.S. Court of Appeals in Atlanta to importing cocaine and an attorney ac- inal defendants who paid Valenti. After the (11th Cir.). knowledged representing Correa in “a co- two were indicted, the state dismissed the SUMMER 2003 SECRET JUSTICE: SECRET DOCKETS PAGE 3
  • 4. University of Connecticut President Philip E. Austin also benefitted from Connecticut’s secret docket system. AP PHOTO case; however, a secret docket prevented cluding the case number, the parties’ names, super-secret cases,” Klau said. the public from learning about closed pre- the nature of the case, and all court docu- “In my experience, the party in divorce trial bench conferences and the filing of in- ments remained off the public docket. Lev- who is in the less powerful bargaining posi- camera pretrial motions. A reporter from el 2 docketing permitted disclosure of the tion doesn’t want secrecy,” Scheffey ex- the St. Petersburg Times learned about the case number and parties’ names, but sealed plained. secret docket when he observed a closed- all other information. And Level 3 cases As the Law Tribune and the Hartford bench conference and sought access to the were open to the public except for certain Courant discovered, among those to benefit transcripts. sealed documents contained in the court from Level 1 secrecy were University of On appeal to the Eleventh Circuit, the file. This secret docketing system is not Connecticut President Philip E. Austin and court held that the “maintenance of a public found in Connecticut court rules or stat- Clarence Clemons, the saxophonist in Bruce and a sealed docket is inconsistent with utes, but was established as an internal Springsteen’s E Street Band, whose divorce affording the various interests of the public administrative procedure to assist court cases are not on the public docket. and the press meaningful access to criminal clerks in processing sealed files. There is the “perception that there’s an proceedings.” Last fall, Connecticut Law Tribune re- insider’s game . . . that there’s a judicial According to Ochoa’s attorneys, this porter Thomas B. Scheffey discovered the system for the rich and powerful and then holding “is consistent with every circuit secret docketing system while reporting on there’s a judiciary system for the rest of us,” that has decided a similar question.” the divorce of former General Electric said Sen. John A. Kissel during a Judiciary However, while the law disfavors secret Chairman Jack Welch, who filed for di- Committee meeting regarding the super- dockets, they are still used by federal and vorce in Bridgeport, Conn., ending his 13- secret docketing of cases. But any special state courts to hide sealed cases. When an year marriage to Jane Welch. treatment to preserve the confidentiality of entire case is sealed, rather than individual A lawyer connected with the divorce a select few ended July 1 when the Connect- documents, federal courts either remove said he was surprised that the court offered icut Supreme Court issued new rules abol- the case from the public docket or replace a range of levels of secrecy, including com- ishing Level 1 secrecy. the parties’ names with anonymous pseud- plete invisibility, Scheffey said. Under the new rules, all case numbers onyms such as “Sealed v. Sealed.” At least While Welch’s divorce is on the public and case names should be available to the 46 U.S. district courts across the country docket, others are kept secret. public unless a special motion is made to allow for these types of secret docketing When the Law Tribune first reported on request permission to use pseudonyms. procedures. Such a system makes it virtual- Connecticut’s secret docketing system in “A judge may issue an order sealing the ly impossible for the public and press to December 2002, the judicial branch identi- contents of an entire court file only after know what types of cases are being sealed or fied 185 Level 1 civil and family cases. By finding that there is not available a more to challenge the constitutionality of the July, the judicial branch disclosed that only narrowly tailored method of protecting the sealing orders. 46 Level 1 cases remained. The court re- overriding interest of the public in viewing classified 127 Level 1 cases as Level 2 and the file, such as redaction, sealing a portion Special treatment for 11 cases as unsealed. of the file or authorizing the use of pseud- prominent divorcees The Law Tribune and the Hartford Cou- onyms,” said Justice Peter T. Zarella, who In Connecticut, a secret docketing sys- rant have filed suit against the state’s chief presided over the public hearing regarding tem was so hidden that not even the chief court administrator to obtain access to the the rule change. justice knew of its existence. Any party docket information pertaining to the re- If a party wishes to seal the entire court could choose to file a case under three maining Level 1 cases. file, he must file a motion to seal. A public different levels of secrecy. In Level 1 or “Any investigative journalist would want hearing will be held no fewer than 15 days “super-secret” cases, all information, in- to know who are the beneficiaries to these after filing the motion in order to give the PAGE 4 THE REPORTERS COMMITTEE FOR FREEDOM OF THE PRESS SUMMER 2003
  • 5. An Interview with Daniel J. Klau Daniel J. Klau is a partner in the Hartford, Conn., office of parties in the case (plaintiffs and defendants) want a case sealed. Pepe & Hazard LLP. His practice focuses on appellate, media Thus, when a sealing motion is filed, the judge may not have the and privacy litigation. His media and privacy practice includes benefit of hearing arguments opposing the motion. By requir- representing newspapers and other publishing entities in defa- ing public notice of sealing motions, the media, who usually mation and invasion of privacy cases and in matters involving represents the public’s interest in sealing cases, can take steps to media access to court files and judicial proceedings. Klau intervene in the case and, if appropriate, challenge the sealing represents the Connecticut Law Tribune in the motion. Without public notice, no one other case regarding access to the Level 1 docket. than the court and the parties may ever be aware of the sealing motion. If reporters suspect that a case exists that is not on the docket, what is the If both parties agree that the case first thing they should do? should not appear on the docket, will the case be kept secret? Initially, a reporter should speak to the clerk’s office and ask for the case file. If the clerk refuses Notwithstanding the wishes of the parties, to acknowledge the case or provide the file, ask the case should remain on the docket. to at least see the judge’s sealing order. If that request also is refused, send a letter to the clerk What test does the court use to making these requests in writing and asking for determine whether a docket should be a written response. kept secret? If the court denies a formal request to view the Some state statutes require that certain types of cases be kept secret docket, how would a reporter obtain access secret. For example, certain statutes provide for the erasure of to it? court records after a period of time has elapsed. Reporters need to look to the terms of the specific statutes for the sealing If a reporter has reason to believe that a secret case exists, she requirements. should consider filing a lawsuit in either federal or state court seeking the disclosure of the docket number and names of the What arguments can reporters make to combat parties in the secret case. As of July 2003, such a case is pending the sealing of court dockets? in federal district court in Connecticut. See The Hartford Cou- rant Company v. Pelligrino, Dkt no. 3:03 CV 0313 (CFD). This The best thing that reporters can do is use the power of the case names the Chief Court Administrator and the Chief press to focus public attention on the existence of secret Justice of the Connecticut Supreme Court as defendants (in dockets. The media disclosures in Connecticut about the exist- their administrative capacities) and seeks an order compelling ence of secret cases led to dramatic changes in the court rules, them to disclose the above information. The defendants have as discussed above. As for legal arguments, the law is unsettled, filed motions to dismiss the cases, arguing that they belong in but reporters should be prepared to argue that secret cases state court. No decision has yet been rendered on the motions. violate the First Amendment and, possibly, the due process under the Fifth or Fourteenth Amendments. Are courts required to give the public notice before they seal an entire case or remove it from Isn’t it difficult for reporters to argue that it the docket? is in the public interest to provide access to the secret docket if they don’t know what the As a general rule, notice is required before a court seals an case is about? entire case. In Connecticut, Practice Book rules no longer permit a case to be removed from the docket. Other sealing Yes. The existence of a secret docket naturally leads to many orders, however, are subject to a public notice requirement. Catch-22 arguments. However, reporters need to be aware of The Web page for the Connecticut Judicial Branch contains a a subtle difference between: 1) challenging that part of a sealing special link that directs readers to motions to seal that are on a order that makes a case disappear from the docket; and 2) court’s motion calendar. The link to the Web page is: challenging the part of a sealing order that simply orders that www.jud2.state.ct.us/Civil_Inquiry/SealedShortCalendar.asp. the files should be maintained under seal. The first challenge only seeks minimal information, such as a docket number and Why is public notice so important? docket sheet. The second challenge leads to the unsealing of the entire file, or at least certain documents. While arguing the When a judge rules on a motion to seal a court file or public interest with respect to the second challenge is difficult document therein, she must weigh the public’s compelling in the absence of information about the case, arguing that the interest in having open access to court files against the privacy public has an interest in at least knowing about the existence of interests of the party who filed the motion. Too often, all of the a case is much easier. SUMMER 2003 SECRET JUSTICE: SECRET DOCKETS PAGE 5
  • 6. public notice of the time and place of the until its elimination in 2000, 446 cases were granted a motion to proceed anonymously, hearing and an opportunity to object to the hidden on the SMC docket. which was filed by an applicant who had sealing. Peter DeVere, a highway safety activist, been rejected by the state bar. The appli- In addition to posting a short calendar of exposed the secret docket after a trial court cant argued that the confidentiality afford- sealing motions outside the clerk’s office, dismissed his civil complaint against New ed to bar admission proceedings should Connecticut’s Judicial Branch will provide Hampshire Supreme Court Justice Linda extend to judicial proceedings. The state public notice by listing all sealing motions S. Dalianis. When the court dismissed his supreme court disagreed, finding that mo- on its Web site. case, which alleged that Dalianis had an tions to proceed anonymously are granted While Connecticut’s Judicial Branch re- improper low-digit license plate, it ordered rarely and that the applicant’s desire to sponded with new court rules and proce- that DeVere could not disclose his com- avoid embarrassment, economic loss or dures after the exposure of the super-secret plaint. When DeVere appealed the gag preserve relationships was insufficient to docketing system by the press, courts in order, the court labeled his case SMC-003 overcome the presumption of openness to Hawaii still maintain a secret docket. and placed it on the secret docket. judicial proceedings. Last summer, Rob Perez, a reporter for DeVere requested to see the SMC dock- the Honolulu Star Bulletin, reported on Ha- et. In the course of reviewing all cases Civil suits kept waii’s secret docketing system and exposed placed on the SMC docket, the court made under wraps how certain divorce cases involving local 344, or 77 percent, of the 446 cases that Federal courts across the country have celebrities failed to appear on the public appeared on the SMC docket public. Ac- procedures that keep civil suits hidden from docket. cording to a report by the state supreme public view. When an entire case is sealed, “If a case was deemed confidential, the court, “the assignment of many matters to federal courts will either keep these cases existence of the case would not appear on the SMC docket was unnecessary because off the public docket or place them on the our system,” said Lori Okita, a court ad- there was no requirement that the cases be docket with a case number and pseudonym. ministrator for the Hawaii judiciary. “We kept confidential.” When a case is entirely sealed, court could not confirm the existence or denial of As a result, the court eliminated the clerks will not disclose any information a sealed case.” secret docket. On July 1, 2001, the supreme about the case, even to the parties of the court changed its rules to require that all lawsuit. Secrets of judges “docketed entries . . . be available for public “It’s quite frustrating because [the par- & attorneys revealed inspection unless otherwise ordered by the ties] aren’t only sealing it from the public, In New Hampshire, a secret docket called court.” they are sealing it from themselves. So “Special Matters Confidential” kept cases But even when dockets are available to when attorneys call up to find out about the involving the conduct and discipline of judg- the public, some parties request to proceed status of their case, for example, if their es and attorneys off the public docket. From anonymously. In John Doe v. Connecticut motion has been granted, we can’t tell them. its inception by the clerk of court in 1985 Bar Examining Committee, the trial court If a case is sealed, we won’t even confirm or deny that the case exists,” said Sonia Van Camp, a docket clerk for the Northern District of Texas. How often federal courts seal cases re- The First Amendment argument mains a mystery. The number of secret cases varies from jurisdiction to jurisdiction for access to secret dockets and many courts refused to reveal how many cases are kept off the docket or hid- den by pseudonyms. As of June 2003, the How do you argue for access to a or notices posted in the courthouse. More Middle District of Georgia had 33 secret secret docket? There is little case law recently, many court dockets have been civil cases pending, the Northern District dealing specifically with this issue, but made available on-line or through court of Florida had seven secret civil cases pend- the case law developed on access to computer terminals. ing, the Western District of Arkansas and courts generally should serve well here. The beneficial purpose is also evi- the Eastern District of Wisconsin each had Under the standard that has evolved, dent. By examining the docket, the pub- two secret civil cases pending, and the Dis- the two issues that courts will look to lic can learn about the status of a tricts of North Dakota and South Dakota are whether there is a tradition of open- particular case and can be alerted to did not have any secret civil cases pending. ness and whether openness serves a when particular hearings, arguments and Many federal courts would not say how meaningful purpose. This is often called events will occur. The docket also pro- many cases they had, and the Administra- the “experience and logic” test, and was vides the press and public with notice tive Office of the U.S. Courts does not most clearly articulated by the U.S. that a particular case may be sealed so monitor the number of secret cases filed in Supreme Court in Richmond Newspa- that cases cannot proceed behind a veil federal courts across the country. pers, Inc. v. Virginia and Press-Enterprise of secrecy. Such openness is fundamen- “Each federal court is an animal unto Co. v. Superior Court. tal to the administration of justice. As itself,” said Terry Vaughn, operations The history of access to dockets is the U.S. Supreme Court found in Rich- manager for the Eastern District of New clear. Court dockets are used to alert mond Newspapers, “People in an open York. the public to cases pending in the judi- society do not demand infallibility from Vaughn would not describe the types of cial system and have a long history of their institutions, but it is difficult for cases that are sealed. However, he did ac- openness. Dockets have been histori- them to accept what they are prohibited knowledge that if a potential investor asked cally available through the clerk of court from observing.” the court whether a company had been sued and the case was sealed, the investor would never know. PAGE 6 THE REPORTERS COMMITTEE FOR FREEDOM OF THE PRESS SUMMER 2003
  • 7. Connecticut Supreme Court Chief Justice William J. Sullivan, pictured at left while swearing in Gov. John G. Rowland earlier this year, told legislators that he — and a majority of the state’s judges — did not know about the state’s secret docket system. AP PHOTO “If the case is sealed, nothing is avail- “I never even knew the court had the bers of all sealed files. These sealed files are able,” Vaughn said. authority to do that,” he told the Judiciary kept under lock and key in filing cabinets When asked to describe what types of Committee. inaccessible to the public. cases may be sealed, Kathryn Brooks, divi- So if members of the legal profession In June, the California Superior Court sion manager for the Northern District of didn’t know about secret dockets, what provided Moran with a chart of 182 cases Indiana, described a situation in which a tipped reporters off that cases weren’t ap- that have been sealed in San Diego. Moran doctor filed a lawsuit, but requested leave of pearing on the public docket? found that at least 32 of these cases “do not court to proceed by another name and to “It doesn’t sort of jump out as an obvious exist” according to the court’s computer seal the case, which was granted. As a result, situation because there are parts of cases index. that case would proceed in secret. that are sealed,” Scheffey said. He discov- New court rules effective July 1 now Even in state courts, reporters have dis- ered Connecticut’s secret docket by talking require case numbers and names to be ac- covered secret dockets. In California, Greg with people who knew the legal system, cessible on the electronic court calendar Moran, a court reporter for the San Diego including attorneys. unless confidential by law. Union-Tribune, discovered that the superi- Scheffey also said that sheriff’s deputies The rule “came about because courts or court in San Diego allowed cases to be knew about cases that did not appear on the across the state do not currently uniformly kept off the books, including a few normal public docket. “I got some good tips from maintain information in their calendars, civil actions that did not appear on the sheriff’s deputies. I called sheriff’s deputies indexes, or registers of actions,” wrote Jane docket. Among the secret cases was one who had served papers initiating divorce,” Evans, a senior information services analyst involving two biotech companies, Moran he explained. for California courts in response to an in- said. In California, Moran noticed that data quiry about secret dockets. “It was an eye-opening thing for us to collection companies were able to go back “That’s a good step forward,” said Mo- see that you could go to court and no one into the court’s file room. After asking the ran. “At the very least we should be able to would ever know,” he said. court, he discovered that these data collec- expect that anyone who uses the court that tors were part of the superior court re- there would be some record of their ac- Court reporters reveal searcher program, which allows individuals tion.” secrets of success to go back into the file room at set periods Even judges and attorneys were sur- of time. Moran applied to the program and prised by discovery of secret dockets in after passing a background check was ap- their jurisdictions. proved to go into the file room. Cases cited in this article: “I can assure that probably the majority Moran noticed that every time a case was of our judges didn’t know about this [secret pulled, a card was put in its place with an Hartford Courant Co. v. Pellegrino, No. docket] until they read it in the papers,” explanation. Some of these cards said 3:03 CV 0313 (CFD) (D. Conn. filed testified Chief Justice William J. Sullivan “sealed” and would identify only the case Feb. 21, 2003). before Connecticut’s Judiciary Commit- number and date. Moran wrote down all of John Doe v. Connecticut Bar Examining tee. “And I never ran into it in the 19 years the sealed case numbers and went to the Comm., 818 A.2d 14 (Conn. filed May as a trial judge. And five years on the Appel- computer index to find out more about 12, 2003). late.” these cases. When he punched in the case Press-Enterprise Co. v. Superior Court, 464 Rep. Robert Farr, a member of the Judi- numbers, sometimes the case would come U.S. 501 (1984). ciary Committee and an attorney who has up and sometimes he would get a message Richmond Newspapers, Inc. v. Virginia, 448 handled more than 1,000 divorce cases, said that said the case file did not exist at all. U.S. 555 (1980). that he never requested his cases be put on After Moran discovered the secret court United States v. Ochoa-Vasquez, No. 03- secret dockets. files, he requested the case names and num- 11590-DD (11th Cir. 2003). SUMMER 2003 SECRET JUSTICE: SECRET DOCKETS PAGE 7
  • 8. TAPPING OFFICIALS’ SECRETS The Door to Open Government in the 50 States and D.C. The Fourth Edition of TAPPING OFFICIALS’ format, World-Wide Web (HTML) files, and other SECRETS, the most comprehensive guide to open formats. The CD-ROM is both Windows and Macintosh meetings and records laws in every state, is now compatible. available. The guides are available for: $100 for the Compiled by the Reporters Committee printed book; $49 for the CD-ROM; $10 for and based on the work of lawyers across the a state booklet (specify state). country who are experts in the area, the guide is available as a printed compendium of all state outlines or in individual state Call the Reporters Committee at 703-807- booklets. 2100 or send a check or credit card information (including expiration date) to The guide is also available as a CD-ROM 1815 N. Fort Myer Drive, Suite 900, containing searchable versions in Adobe Acrobat Arlington, VA 22209. I would like to order: NAME individual volumes at $10 each for the following states: ORGANIZATION STREET ADDRESS the complete compendium in one 1300-page bound volume for $100. CITY STATE ZIP the complete compendium on ❏ PLEASE SEND ME A PUBLICATIONS LIST. CD-ROM for $49. ✉ MAIL TO: THE REPORTERS COMMITTEE FOR FREEDOM OF THE PRESS 1815 N. FORT MYER DRIVE., SUITE 900 ARLINGTON, VA 22209