Avoid these known problems to help make your project management run on time, on budget and in full. For more useful advice on acheiving success with projects visit http://www.systemsthinkingmethod.com/project-onbudget.html

1. 6 biggest project management mistakes How to avoid them and deliver projects on time, in full and on budget.

2. Reasons for staying awake 3 Common problems 6 Reasons why projects fail (and what to do instead.) 5 practical steps to perfect projects www.systemsthinkingmethod.com

3. 3 Problems that affect most projects

4. Common problems Failure in content www.systemsthinkingmethod.com

5. Common problems Go over budget www.systemsthinkingmethod.com

6. Common problems Don’t come in on time www.systemsthinkingmethod.com

7. 6 reasons why projects fail & what to do instead

8. Mistakes during execution Working to due dates Did you hand your essays in on time? This ruins most product launches www.systemsthinkingmethod.com

9. Mistakes during execution Bad multi-tasking-break this rule for success Something every man needs to know about housework About your road... www.systemsthinkingmethod.com

10. 4 Shortcuts to avoid multi-tasking & due date problems #1: No due dates #2: Choke release #3: Freeze #4: Accelerate www.systemsthinkingmethod.com

11. Biggestmistakes during planning Why planning goes wrong Too low level Plumbers know how to fit a sink Here’s an example of a deliverable... No understanding of dependencies Decorate a room, can decorate without taking the furniture out you will make a mess or take more time. www.systemsthinkingmethod.com

12. Exercise Building Networks Necessity Understanding the connection between the dependencies Sufficiency Understanding whether the dependencies are enough www.systemsthinkingmethod.com

13. Biggestmistakes during planning Why planning goes wrong Missing deliverables Why I shouldn’t go to M&S The fastest way to stop a project www.systemsthinkingmethod.com

14. Biggestmistakes during planning Why planning goes wrong Why nothing gets delivered-too many open projects More is NOT better www.systemsthinkingmethod.com

15. Secrets of planning Create better networks Check for necessity Check for sufficiency Create a list Create a priority rule Create templates www.systemsthinkingmethod.com

16. Something every manager needs to know Asking the wrong question www.systemsthinkingmethod.com

17. Mistakesin management Asking the wrong questions Using the wrong measures Typically measures percent complete Task due performance Burn rate Will make things worse www.systemsthinkingmethod.com

18. Solutions for management Ask a simple question What’s your remaining duration? www.systemsthinkingmethod.com

19. 5 practical steps to perfect projects

20. 5 practical steps to perfect projects Assign tasks without due dates www.systemsthinkingmethod.com

21. 5 practical steps to perfect projects 2. Restrict the number of open projects www.systemsthinkingmethod.com

23. 5 practical steps to perfect projects Take more time to plan www.systemsthinkingmethod.com

24. 5 practical steps to perfect projects 5. Check remaining duration www.systemsthinkingmethod.com

27. A method is needed that allows a team to verbalise boththeir concerns about potential obstacles and negative consequences of the plan

28. The facilitator needs a method that ensures that all the actions required for delivering the change are captured

30. Build and manage an ambitious plan 1 Build a 3-column table in Word or Excel. Label the first column ‘obstacle’, the second ‘action’, and the third ‘objective’. Against each flow capture all the obstacles to implementing the new flow. 2 Against each obstacle, write the detailed actions required to remove the obstacle. 3 4 Use sufficiency logic to ensure that there are sufficient actions to remove the obstacle. (If complete, X & Y & Z is it sufficient to remove this obstacle. 5 Re-write the obstacles as present tense objectives Write out large post-it notes for each objective and smaller ones for the actions 6

32. Build and manage an ambitious plan 1 Build a 3-column table in Word or Excel. Label the first column ‘obstacle’, the second ‘action’, and the third ‘objective’. Against each flow capture all the obstacles to implementing the new flow. 2 Against each obstacle, write the detailed actions required to remove the obstacle. 3 4 Use sufficiency logic to ensure that there are sufficient actions to remove the obstacle. (If complete, X & Y & Z is it sufficient to remove this obstacle. 5 Re-write the obstacles as present tense objectives Write out large post-it notes for each objective and smaller ones for the actions 6

34. Build and manage an ambitious plan 1 Build a 3-column table in Word or Excel. Label the first column ‘obstacle’, the second ‘action’, and the third ‘objective’. Against each flow capture all the obstacles to implementing the new flow. 2 Against each obstacle, write the detailed actions required to remove the obstacle. 3 4 Use sufficiency logic to ensure that there are sufficient actions to remove the obstacle. (If complete, X & Y & Z is it sufficient to remove this obstacle. 5 Re-write the obstacles as present tense objectives Write out large post-it notes for each objective and smaller ones for the actions 6

36. Build and manage an ambitious plan 1 Build a 3-column table in Word or Excel. Label the first column ‘obstacle’, the second ‘action’, and the third ‘objective’. Against each flow capture all the obstacles to implementing the new flow. 2 Against each obstacle, write the detailed actions required to remove the obstacle. 3 4 Use sufficiency logic to ensure that there are sufficient actions to remove the obstacle. (If complete, X & Y & Z is it sufficient to remove this obstacle. 5 Re-write the obstacles as present tense objectives Write out large post-it notes for each objective and smaller ones for the actions 6

38. Build and manage an ambitious plan 1 Build a 3-column table in Word or Excel. Label the first column ‘obstacle’, the second ‘action’, and the third ‘objective’. Against each flow capture all the obstacles to implementing the new flow. 2 Against each obstacle, write the detailed actions required to remove the obstacle. 3 4 Use sufficiency logic to ensure that there are sufficient actions to remove the obstacle. (If complete, X & Y & Z is it sufficient to remove this obstacle. 5 Re-write the obstacles as present tense objectives Write out large post-it notes for each objective and smaller ones for the actions 6

39. Build and manage an ambitious plan 7 Sequence the objectives from right to left, using necessity logic. (in order to complete ‘X’ must we first complete ‘Y’) Assign the elapse time to each task 8 9 Assign the resources to each task 10 Assign a portfolio manager, a project manager and a task manager 11 Have an escalation process in order to recover task slippage

41. Starting with obstacles allows people to verbalise their concerns and makes the plan more robust

42. Questions and Discussion

43. For more information go to http://www.systemsthinkingmethod.com/project-onbudget.html www.systemsthinkingmethod.com