10. Tourism Work$ for Athens Where / When / How to Start Start EARLY Make a rough outline of your vision Plan good mix of fun and “business” Remember all ages/abilities participate Delegate, delegate, delegate Document, document, document
12. Tourism Work$ for Athens Your Timeline Key tasks: Make a list of potential attendees Form committees and establish responsibilities and schedules Set date and length of reunion and budget for the event Call the CVB to get assistance finding hotels, venues, and facilities; schedule site visits if needed
13. Tourism Work$ for Athens Your Timeline Key tasks: Sign contracts with venues and hotels to secure space for your reunion (ask LOTS of questions!) Hire vendors (supplies and memorabilia) Set communications schedule Establish theme or area of focus
22. Tourism Work$ for Athens Pick a Theme Mardi Gras Christmas in July Casino Beach Party Tailgating
23. Tourism Work$ for Athens Your Timeline Key tasks Confirm and reconfirm all contracts along the way Leave time for last-minute and unexpected “surprises” Use your CVB for final preparation and supplies
25. Tourism Work$ for Athens Your Timeline Post – reunion Evaluate (survey, feedback forms, comments) Settle accounting Document, document, document Write thank-you notes and letters Start planning your next gathering
26. Tourism Work$ for Athens Thank You for Your Commitment to Reunion Fun in Athens Amy Clark Athens Convention & Visitors Bureau 706.357.4430 VisitAthensGA.com