You Control the Outcome!
PowerPoint is merely a tool. You
determine how effective or
ineffective your presentation is.
Following some basic strategies
can greatly improve your
presentation -- and prevent your
show from being "Power Pointless."
Good Speaking and PowerPoint
Focus on the
Content: As the saying
goes, “The main thing is
to keep the main thing
the main thing.” Don’t
let use of the media
hinder you in
addressing your topic.
More Good Speaking
Don’t Read from the Screen: Overly relying on
the presence of the text is by far the most
common problem with novice PowerPoint users.
Your audience can, and should enabled to, read
Maintain Eye Contact with your Audience: It’s
very easy to be distracted by the content on your
screen. A minor exception to this guideline is a
need to draw your audience’s attention to a
specific part of your slide. For example, you
could use a pointer to identify a trend of a graph.
-- Otherwise, there's simply no reason to show
More Good Speaking
Keep Pace with
Yourself: At first, you
may find it difficult to
and showing your slides
coordination of the two
is essential in
You may find it helpful
to make notes to
yourself of when you
need to advance slides.
Presentation Tips for Public
Body language is important. Standing, walking or moving about with appropriate hand
gesture or facial expression is preferred to sitting down or standing still with head down
and reading from a prepared speech.
Speak with conviction as if you really believe in what you are saying. Persuade your
Do not read from notes for any extended length of time although it is quite acceptable to
glance at your notes infrequently
Maintain sincere eye contact with your audience. Use the 3-second method, e.g. look
straight into the eyes of a person in the audience for 3 seconds at a time
Speak to your audience, listen to their questions, respond to their reactions, adjust and
When using audio-visual aids to enhance your presentation, be sure all necessary
equipment is set up and in good working order prior to the presentation
Basic Guidelines About Your
Plan on two minutes per slide (that would be 25 slides in a 50 minute
If you're speaking to a small group (for example, 2-15 people), then
try to accomplish eye contact with each person for a few seconds
throughout your delivery.
Vary the volume and rate of your speech. A monotone voice is
absolutely toxic to keeping the attention of an audience.
Keep a logical flow of information
Basic Guidelines For Designing
. Be really clear about who your
audience is and about why is it
important for them to be in the meeting
List the major points of information that
you want to convey to your audience
. Be clear about the tone that you want
to set for your presentation
Design a brief opening
Prepare the body of your presentation
Design a brief closing (about 5-10% of
your presentation time) that summarizes
the key points from your presentation.
Design time for questions and answers
(about 10% of the time of your
Preparing Content for Slides
Keep text simple
One concept per
Elements Of An Effective Speech
Be Prepared - How many times do you practice your speech? As a
general rule, you should spend about 30 hours of preparation and
rehearsal time for every hour you will be speaking. Use a tape
recorder or videotape yourself. This will help you to get an accurate
picture of how you speak.
Give of Yourself - Use personal examples and stories in your
speech whenever possible. Make sure your stories help to
emphasize or support your point. The stories must match your
Stay Relaxed - To stay relaxed you should be prepared. Also, focus
on your message and not the audience. Use gestures, including
Use Natural Humor - Don't try to be a stand up comedian. Use
natural humor by poking fun at yourself and something you said or
Plan Your Body & Hand Positions - During the practice of your
speech look for occasions where you can use a gesture. When you
do move maintain eye contact with the audience.
Pay attention to all details - Make sure you have the right location
(school, hotel, room & time). Make sure you know how to get to
where you are speaking. Ask how large an audience you will be
speaking to. Make sure you bring all your visual aids and plenty of
Stand aside so audience can read the screen, but
don’t turn your back on students for very long.
You can use a pointer and move the pointer slowly
Clear a slide after discussing it
Always have a back up plan
Test hardware and software early
Sound can be problematic in some locations
Talk at a natural, moderate rate of speech
– Project your voice.
– Speak clearly and distinctly.
– Repeat critical information.
– Pause briefly to give your audience time to digest the information
on each new slide.
Don’t read the slides aloud. Your audience can read them
far faster than you can talk to always available
– Keep your eyes on the audience
– Use natural gestures.
– Don’t turn your back to the audience.
Avoid looking at your notes. Only use them as reference
points to keep you on track. Talk, don’t read
Tell the audience how much time they have to ask questions.
Maintain eye contact with the person while they are asking the
Go back to eye contact with the rest of the audience when you answer
the question. You are not just speaking to the person who asked the
If you are in a large room, repeat the question so that everyone will
know what has been asked. Reformulate it if you wish. This will give
you time to think about your answer.
If you don’t know the answer to the question, simply say that you
don’t know but will find out and let them know.
As you come to the end of the time, tell the audience that you only
have time for one more question.
Finish on a high. Wrap up your presentation with a strong conclusion
reinforcing your mission.
Interrupt or talk over the question.
Ask if you’ve answered the question.
Simply look to someone else for the next
Ask anyone else to answer the question
without prior warning.
Say sorry if you don’t know the answer.
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