RFP 19-15-SSP Moffitt McKinley Center OR#5 Renovation

1. Request For Proposal 19-15-SSP
Moffitt McKinley Center OR #5 Renovation
EXECUTIVE OVERVIEW
The H. Lee Moffitt Cancer Center & Research Institute (MCC), located in Tampa, Florida, began
operations in 1986. As an academic and research medical center, MCC is the only National Cancer
Institute-designated oncology research institute in Florida and one of the Southeast's leading cancer
centers.
Comprised of an inpatient facility, ambulatory outpatient surgery center, ambulatory clinics, a cancer
screening facility and research laboratories, MCC offers a sophisticated network of services and
technologies that assure the citizens of its region convenient, cost-effective, high quality health care.
Moffitt’s workforce is currently comprised of approximately 5300 employees, 700 medical residents, 600
volunteers, and 1000 students and interns.
OBJECTIVE
Moffitt Cancer Center is seeking a company to submit a Target Value Design-Build Proposal for the
Moffitt McKinley Center OR #5 Renovation.
The Request for Proposal will be made public where the selected firm must be qualified based on similar
project experience and demonstrated ability to deliver the services required for projects of this nature.
The Proposals are being solicited from firms with dedicated staff in the Healthcare market sector who can
provide vast experience in facility expansion and renovation projects, along with expertise in the individual
specialties identified as part of the Project. This Request for Proposal, however, is not intended nor
should it be construed to be an offer or agreement. Participation in this process by interested firms shall
be at no cost or obligation to the Owner. Owner reserves the right to (a) terminate this selection process
at any time, (b) reject all Proposals, and (c) waive informalities and minor irregularities in the Proposals
received.
Please Note: This will be an AIA Design-Build Contract. (Please reference template AIA Document A141)
The project will occur at Moffitt McKinley Center located at 10920 N McKinley Dr. Tampa, FL 33612. The
scope of work will consist of an interior renovation of a 411sf shelled out room in an existing OR suite,
located on the 2
nd
floor of the MKC Building.
HAMMES COMPANY
Hammes Company has been retained as the Owner’s Representative by MCC and will work closely with
the MCC decision-making entities throughout the design and construction process for the Project. The
organization chart below indicates the anticipated relationships between MCC, Hammes Company and all
Project participants.
The Owner’s Representative is hired by the Owner and will be responsible for the overall coordination of
the Project activities including team structure, project schedule, and budget updates, meeting minutes
and monthly status updates. The selected Project Team will work closely with the Owner’s
Representative to generate status updates and project deliverables as required to meet Owner
expectations.

2. PROJECT ORGANIZATION CHART
COMMUNICATION
All proposals, communications, and correspondence required during the Request for Proposal process
must be directed to:
Kandra Reilly
Lead Procurement Analyst
rfp@Moffitt.org
Failure to adhere to this requirement may result in your organization not being considered.
TIMELINE
This Request for Proposal shall be conducted under the following time line, which is subject to change
only upon prior approval by Purchasing and granted to all vendors.
Issuance of RFP 01/25/2019
Return of Intent to Bid 02/04/2019
Vendor Conference Call 02/07/2019
Bid Packages Due from Vendors 02/22/2019
Award of Bid TBD
VENDOR PRE-SUBMISSION CONFERENCE
Moffitt Cancer Center will conduct a vendor Pre-Submission conference call to further clarify and discuss
the requirements of this RFP on February 07, 2019 3:00pm-4:00pm EST: 800-206-6032 Conference ID:
7457113.
On the date indicated in the timeline section of this RFP Overview, your bid must be received via e-mail to
contact listed above no later than 2:00 p.m. EST.
RFP CONTENTS
The RFP package includes the following documents, which require response as part of the vendor’s
proposal as indicated:
1. Cover Letter (e-mail)
2. Overview Document
3. Vendor Acknowledgement Form – requires response
4. Supplier Diversity Utilization and Subcontracting Plan – requires response
5. Statement Of Work/Need Requirements – requires response
6. Target Project Schedule
7. Target Project Budget for Design & Construction (Only)
Your response should be provided in electronic format. All responses will be confidential.

3. AWARD CRITERIA
The award of this Request for Proposal is subject to terms and conditions contained herein and any that
will be developed by Moffitt Cancer Center during the Request for Proposal process to augment purchase
order conditions of purchase.
Quality of service, pricing, products, Supplier Diversity and other terms of purchase will be an integral part
of the decision selection process.
If you are awarded this bid, a guideline will be developed that will quantify, monitor, and provide a plan for
cure of deficiencies which shall include, but not be limited to, reimbursement of personnel and
administrative costs, monetary assessment for continual deficiencies, and possible cancellation of
agreement.
• The selected firm will be required to have a minimum of 10 years of Healthcare project
experience.
• Experience of the firm and proposed team on similar Projects and the specific role played on
each.
• Past performance of the proposed team in delivering a project solution within budget and on
schedule.
• Prior work of key team members functioning as a team on other successful projects.
• Quality of references for the proposed team members for similar project work.
• Communication, facilitation, and negotiation skills of proposed team member.
• Availability of key individuals’ time on the project and at the project site.
• Knowledge of applicable local, state, and federal regulations, and requirements.
• Ability to provide key benchmark industry information.
We reserve the right to award this agreement in whole or in part to the vendor that can best meet Moffitt’s
business needs.
H. Lee Moffitt Cancer Center assumes no responsibility and bears no liability for costs incurred by a
Company in the preparation and submittal of a quote proposal in response to this RFP.
STATEMENT OF WORK
This project is an interior renovation in an existing OR Suite, located on the 2
nd
floor of the MKC Building
(Ambulatory Occupancy). More specifically, fitting out the 411 square foot shelled Room (2101), built in
2016 and currently vacant, into a Surgical Operating Room. This room was initially designed to be a
future OR but not fitted out with required systems.
(Please see attached floor plan of project location)
SCHEDULE
Milestone Schedule
• Construction Documents: 03/20/2019
• AHCA Approval: 04/20/2019
• Permits & Approvals: 07/24/2019
• Substantial Completion: 12/31/2019
• First Patient: 01/04/2020

4. This is a conceptual schedule and shall be used as a general order and approximate,
anticipated duration. Include impacts on your fee if the schedule changes
significantly.
Please NOTE if there is any change in the dates you will be informed immediately.
Any attempt to directly or indirectly contact and/or influence any member of the Selection
Committee, Board member or other senior management associated with this project after receipt of
this Request for Proposal and prior to the selection decision will be grounds for disqualification.

5. Moffitt Cancer Center Vendor Acknowledgement Form
Intent to Respond
SUBMIT TO:
Kandra Reilly
rfp@Moffitt.org
813-745-4282
813-449-8890 (Fax)
RFP NUMBER: 19-15-SSP
RFP TITLE: MOFFITT MCKINLEY CENTER
OR #5 RENOVATION
VENDOR NAME and MAILING ADDRESS: INTENT TO BID:
Yes ______________
No _______________
(If unable to bid, indicate reason below)
TELEPHONE NUMBER
FACSIMILE NUMBER
VENDOR’S AUTHORIZED CONTACT FOR RFP
NAME
E-MAIL
Please let us know how you heard about this RFP:
__ Notified by Purchasing
__ Community or MWBE Organization
__ Monitoring Moffitt Website
___ Advertisement
___ Other:
SUPPLIER DIVERSITY INFORMATION
Is your firm a certified “Minority, Women-Owned, Veteran, Service Disabled Veteran-Owned Business Enterprise”
defined as a business concern engaged in commercial transactions and is a least fifty-one (51%) percent minority,
woman, veteran, service-disabled veteran-owned, and whose management and daily operations are controlled by such
persons?
Yes ________________________ No ____________________
If your firm is certified as a “Minority, Woman, Veteran, or Service Disabled Veteran-Owned Business Enterprise,” you
must provide a current copy of your certificate with this form, and provide the name of the certifying entity and
certification dates below:
Name of Certifying Entity ______________________________
Certification Date Begins _______________ ______________ Ends _____________________________
I certify that this response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response
for the same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this
response and certify that I am authorized to sign this response for the vendor and that the vendor is in compliance with all requirements of the Request
for Qualifications.
__________________________________________________________ ________________________________________________
Signature Printed Name and Date

6. SUPPLIER DIVERSITY UTILIZATION AND SUBCONTRACTING PLAN
REQUIREMENT
Moffitt Cancer Center recognizes the importance of supplier diversity in all aspects of our business and
procurement practices and actively encourages the development, utilization and economic growth of
certified Minority, Women, Veteran and Service Disabled Veteran-owned Business Enterprise
(MBE/WBE/VBE/SDVBE). Central to this initiative is the inclusion and participation of a diverse group of
vendors doing business with Moffitt Cancer Center and as such, Moffitt encourages the participation of
certified MBE/WBE/VBE/SDVBEs in its procurement process both at the prime vendor level as well as at
the subcontractor level of its prime contracts. Moffitt Cancer Center is committed to a comprehensive
Supplier Diversity Program that ensures maximum opportunities exist for such diverse businesses
RFP responses should include bidder’s ability to provide fifteen percent (15%) spend with certified
Minority, Women, Veteran and Service Disabled Veteran-owned Business Enterprises
(“MBE/WBE/VBE/SDVBE”) related to the specific commodity or services identified in the proposal. Moffitt
Cancer Center is an equal opportunity corporation, and, as such, strongly encourages the lawful use of
certified MBE/WBE/VBE/SDVBEs in the provision of services by providing a fair and equal opportunity to
compete for, or for participation in, providing services. Moffitt Cancer Center believes in equal opportunity
practices which conform to both the spirit and the letter of all laws against discrimination, and is
committed to non-discrimination because of race, creed, color, sex, age, national origin, or religion. To be
considered for inclusion the potential bidder commits to MBE/WBE/VBE/SDVBEs Participation.
The successful bidder shall endeavor to provide fifteen percent (15%) spend with certified
MBE/WBE/VBE/SDVBEs related to the specific commodity or services identified in the proposal. A
certification letter from any of the following agencies will be required of any bidder and/or identified
subcontractor claiming MBE/WBE/VBE/SDVBE status at the time of the RFP response.
Moffitt accepts all Local, State and Federal Government agencies MBE/WBE certifications, including the
following:
• City of Tampa
• Hillsborough County
• State of Florida
• Small Business Administration (SBA) 8A Program Certification
Other MBE/WBE certifications accepted include:
• Florida State Minority Supplier Development Council (FSMSDC)
• National Minority Supplier Development Council (NMSDC) & regional affiliates
• Women’s Business Enterprise National Council (WBENC)
• National Women Business Owners Corporation (NWBOC)
Veteran & Service Disabled Veteran (VBE/SDVBE) Certification/Verification accepted:
• Department of Veterans Affairs
• State of Florida Office of Supplier Diversity
Please respond to the section below:
Supplier Diversity Utilization and Subcontracting Plan Requirement: Moffitt Cancer Center
recognizes the importance of supplier diversity in all aspects of our business and procurement practices
and actively encourages the development, utilization and economic growth of certified Minority, Women,
Veteran and Service Disabled Veteran-owned Business Enterprises (MBE/WBE/VBE/SDVBEs). Central
to this initiative is the inclusion and participation of a diverse group of vendors doing business with Moffitt
Cancer Center and as such, Moffitt encourages the participation of certified MBE/WBE/VBE/SDVBEs
in its procurement process both at the prime vendor level as well as at the subcontractor level of its prime
contracts. Moffitt Cancer Center is committed to a comprehensive Supplier Diversity Program that
ensures maximum opportunities exist for such diverse businesses.
Supplier Diversity Utilization and Subcontracting Plan - Vendors responding to this solicitation are
required to submit a Supplier Diversity Utilization and Subcontracting Plan for diverse supplier opportunity
and participation of certified MBE/WBE/VBE/SDVBEs with their proposal. The Supplier Diversity
Utilization and Subcontracting Plan submitted must include the following:

7. • Provide Supplier Diversity Utilization and Subcontracting Plan and Description of your Supplier
Diversity Program.
Supplier Diversity Utilization and Subcontracting Plan and Description of your Supplier Diversity
Program submitted: ___Yes ___No
• What percentage of spend with certified MBE/WBE/VBE/SDVBEs is projected for the specific
commodity or service outlined in this Request for Proposal (RFP): ___________________ (%).
• Outline the plan for achieving 1
st
tier spend with certified MBE/WBE/VBE/SDVBEs and identify
the percentage of spend: ___________________ (%).
• Outline the plan for achieving 2
nd
tier spend with certified MBE/WBE/VBE/SDVBEs and identify
the percentage of spend: ___________________ (%).
• A list of the certified MBE/WBE/VBE/SDVBEs that will be utilized as 2
nd
tier subcontract(s)
Listing Provided: __________Yes __________No
** Note: Your RFP submittal must include your response that addresses the Supplier Diversity
Utilization and Subcontracting Plan outlined above.
Reports - The successful bidder will be required to provide monthly Subcontract Expenditure Reports to
Moffitt Cancer Center identifying certified MBE/WBE/VBE/SDVBE participation that lists total payments
made to subcontractor(s) until 100% completion/delivery of the specific commodity or services outlined in
this RFP finalized. The report shall include the names, addresses, type of service or commodity
provided, dollar amount paid, payment date, FEID #, name of certification entity, business classification,
and copy of vendor certification for each vendor identified in the report. All Subcontractor Expenditure
reports are also required to be turned in with all pay applications/invoices and a copy sent to Desiree
Hanson, Manager, Supplier Diversity Program via email Desiree.Hanson@moffitt.org.
• Vendor agrees to provide monthly Subcontract Expenditure Reports with submittal of every pay
application/invoice: __________YES __________NO
Exhibit A: Project Floor Plan
(Floor Plan attached)
Exhibit B: General Conditions / General Requirements
(General Condition Chart attached)
Exhibit C.1: Design Fees
(Fee calculation chart attached)
Exhibit C.2: Construction Management Fees
(Fee calculation chart attached)

8. Exhibit C.1: Design Fees
(Fee calculation chart attached)
Please note the following as it relates to the fees:
§ The fees presented by the architectural firm SHALL include base structural and MEP
engineering fees.
§ Mark-up of MEP fees by the Architect or any of the firm’s consultants is not acceptable.
§ The hospital reserves the right to competitively bid any consultants such as, but not limited to,
food service, equipment planners, interior design, landscape architect, data and
communications, technology, signage, etc.
§ Scope designed by other consultants and added to the GMP for the convenience of contracting
will not increase the architectural consultant’s fee.
§ Architectural consultant will be expected to coordinate all design-related consultant information
whether directly contracted to the architect or not.
§ Architectural fees based on an estimated percentage of construction will be adjusted if the GMP
is adjusted after final construction documents and buy-out. All adjustments to fee after final
construction documents and buy-out will be based on separate proposals for additional scope.
§ Please fill out the fee form attached for the project.
Reimbursable Expenses
Reimbursable Expenses shall consist of reasonable expenditures made by the Architect and the
Architect’s employees and engineering consultants in the interest of the Project for the following
expenses:
• Mark-ups of reimbursable expenses by any firm and their consultants will not be accepted.
• Transportation in connection with the Project; living expenses in connection with out-of-town travel
and long-distance communications (provided, however, trips which the Architect and the Architect’s
consultants make to each other’s offices to coordinate the Design Services are included in the Basic
Services). First class transportation and accommodations will not be accepted.
• Reproductions, postage and handling of drawings, specifications and other documents handled by
the Architect for use by others.
• Marketing and collateral materials requested by the Owner, which are pre-approved in writing by the
Owner.
• Other related expenses as mutually agreed to in writing between the Owner and the Architect.

9. Exhibit C.2: Construction Management Fees
(Fee calculation chart attached)
Please note the following as it relates to the fees:
§ The hospital reserves the right to competitively bid any portion of the work such as, but not
limited to food service equipment, structured cable, nurse call, landscape architect,
signage, etc. The Construction Manager will be expected to coordinate and monitor
Owner’s contractors and vendors.
§ GC’s will be reviewed on a monthly cost basis and revised based on the final schedule
developed by the team.
I. CM/GC Fee
Provide a Fee Percentage for CM/GC Services during the Project Construction Phase. During
the Construction Phase, the CM/GC shall manage the construction, provide and pay for all
materials, tools, equipment, labor, professional and non-professional services, and shall
perform all other acts and supply all other items necessary to fully and properly perform and
complete the work as required by the contract documents. The CM/GC shall be responsible
for performing work defined in the contract documents as well as those services defined in
“CM/GC Scope of Services” of this RFP and other services as may be contractually agreed
upon between the CM/GC and the Owner. All other work will be competitively bid and
awarded by the CM/GC.
II. General Conditions Fee
Provide an Estimated Sum for the Project’s General Conditions fee. This fee is to include
Direct Personal Expenses of on-site CM/GC staff, and reimbursable expenses.
Fee Proposals Shall Read as Follows:
a) Fixed Fee for Pre-Construction Services: $__________________________
Proposed Hours Allocated per Month __________________ hours
Unit Hourly Rates for Contract Extension: $__________________ per hour
b) Fee Percentage for CM/GC Services: __________________________ %
c) Estimated Sum for General Conditions per Month: $__________________________
III. Change Orders
Provide proposed change order pricing format.
Provide all proposed labor and labor burden cost, material cost, rental equipment rates
Identify all markup fees to be included in the Proposed Change (Note that any fee or mark-up
for Change Orders not agreed to prior to the execution of the contract will not be accepted
later)

10. IV. Additional Information
§ Fee is the Construction fee. Embedded fees on labor and labor burden, insurance, tool and
equipment rental, materials and subcontract will not be accepted.
§ Provide a detailed breakdown of other proposed reimbursable expenses.
§ Provide a list of personnel that will be assigned to the project site. Provide a complete
breakdown of all reimbursable and non-reimbursable personnel proposed for this
assignment.
§ If Construction Manager proposes to complete self-performed work, Construction Manager
will be required to provide detailed sub-estimate of the proposed scope.
§ Identify and list the current percentages to be added to the direct labor costs to cover all
taxes, insurance and other employee benefits.
§ The Construction Manager will be required to bid/negotiate all subcontractor’s labor rates
and burdens, equipment rate, fees and mark-ups for Owner Representative/Project
Manager approval prior to issuing any notice to proceed/subcontracts. Any rates, mark-up or
fee that is not previously approved will not be accepted by the Owner and will be between
the Construction Manager and their subcontractor to work out.
§ Provide a schedule of rental rates proposed for Construction Manager or Construction
Manager’s subsidiary owned equipment which may be used for, and charged to, the Project.
Indicate how small tools or other similar costs are determined and are proposed to be billed
to the Project. The net rental cost to the project of any tool or equipment will not exceed
150% of the purchase price of the tool or equipment. All expended tools/equipment will be
provided to the Owner for inspection. Maintenance cost is not included in rental cost.
§ All insurance and bonding rates will be backed up by original insurance quotations on
original insurance company letterhead.
V. Other Information
§ List services which are included in the pre-construction phase of the project and preparation
of a GMP. Include examples and methods used to prepare schematic, design development,
and detailed cost estimates, value engineering system analysis, material options, methods
of construction, detailed project scheduling / phasing, local codes analysis and plan /
specification review.
§ List services and methods used during the construction phase of the project which provide
organization and continuity between owner, architect, Construction Manager, and regulatory
agencies. Include information on bidding practices, meetings, communications, construction
administration, scheduling, reporting, and safety.
§ Discuss previous experiences related to the integration of local labor forces and
subcontractors, and your goals regarding this project.
§ Provide a schedule of current bond premium rates. Include your current total bonding
capacity and current available capacity. Also, identify your current bonding company
representative.
§ List all pending or past legal action (lawsuits, claims or liens) or arbitration proceedings your
firm and your Contact Office has been involved with during the past three (3) years involving
an Owner or Architect.
§ Although financial statements are not required to be submitted with the Proposal, the firms
selected for further consideration will be required to furnish their latest audited financial
statement and a Dunn and Bradstreet Report.
§ Discuss in detail your firm’s cost estimating and value engineering approach and resources
you utilize both in house and outside to provide MEP systems estimating and critical MEP
value engineering on new construction during pre-construction and construction.
§ Describe how your firm has incorporated unique and innovative construction techniques or
construction management tools to enhance overall project delivery and quality.
§ Describe the contingencies you typically anticipate on a project of this scope. Describe the

11. typical percentage (%) range of each contingency. Describe in detail, who controls these
contingencies, what and how they are typically utilized and who approves their utilization.
§ Describe your previous involvement with OCIPs and CCIPs programs on projects of this
scope. How well have they worked and are they cost effective? Describe the Pros and Cons
of these programs from an Owner’s perspective.
§ Please outline your firm’s Safety Record and Safety Programs. Discuss the importance of
your firm’s commitment to safety. Provide an outline of your firm’s written Safety Program.
§ Provide an outline of your firms written Mold Prevention Program.
§ Provide a copy of General Contractors General Liability Loss Runs for the past five years
that show total claim values (paid + reserves) for all open and closed claims.