More Related Content Similar to David Fitzsimons - Building Redundnacies into a Clinical Databse for Monitoring Patient Care (20) More from Women's and Children's Healthcare Australasia (15) David Fitzsimons - Building Redundnacies into a Clinical Databse for Monitoring Patient Care1. Clinical Database Redundancies: Monitoring Patient Care
Building Redundancies into a
Clinical Database for Monitoring
Patient Care
Mr David Fitzsimons
Clinical Specialist Speech Pathologist
The Cleft Palate Clinic, The Children’s Hospital at Westmead
Sydney, Australia
Slide: 1 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
2. Clinical Database Redundancies: Monitoring Patient Care
Cleft Lip and Palate Team
Plastic and Reconstructive Surgeons
Oral-Maxillofacial Surgeons
Ear, Nose and Throat Surgeons
Specialist Orthodontists
Speech Pathologists
Audiologists
Radiologists
Sleep Physicians
Photographers
Clinical Nurse Consultant
….
Slide: 2 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
3. Clinical Database Redundancies: Monitoring Patient Care
Cleft Care
Chronic Condition
Prenatal - End of Growth (~ 18-20 years of age)
Stages of Treatment
- Prenatal Management
- Management of Newborn
- Initial Surgery
- Plastics & ENT
- Speech Intervention
- Secondary Surgery (Speech Surgery)
- Plastics
- Alveolar Bone Graft Surgery
- Plastics
- Orthodontics
- Nose Surgery
- Plastics & ENT
- Jaw Surgery
- Plastics
Slide: 3 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
4. Clinical Database Redundancies: Monitoring Patient Care
Cleft and Craniofacial Care
Complex
Requires multiple strategies for teams to achieve goals
Involves a large number of
- Disciplines
- Appointments
- Interventions
- Longitudinal
Vulnerable to
breakdown
Slide: 4 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
5. Clinical Database Redundancies: Monitoring Patient Care
Quality Improvement
“…The more steps /
components that exist in
a process, the higher
the chance that
something will go
wrong…”
Slide: 5 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
6. Clinical Database Redundancies: Monitoring Patient Care
Cleft and Craniofacial Care
Archiving
Ordering
Speech
Report Database Additional
Samples
Writing Entries Tests
Post-
Collecting Speech Operative
Audit Therapy Follow-up
Data
Referral to Surgery
Local
Services
Quality Improvement Programme
Clinical Care
Slide: 6 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
7. Clinical Database Redundancies: Monitoring Patient Care
Quality Improvement Programme
Largely people dependent
Usually a single team member that does it all in our own teams
If anyone can do it......
and someone should do it…..
then no one will do it.
Put systems in place to prevent and/or
minimise disruptions to clinical care
Slide: 7 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
8. Clinical Database Redundancies: Monitoring Patient Care
Tools to Help Manage and Monitor Care
Clinical Database
- Research Tool
- Quality Improvement Tool
Great Potential
- Failsafe
- Add layers of redundancy
Slide: 8 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
9. Clinical Database Redundancies: Monitoring Patient Care
Aim
Brief illustration of the way in which our clinical database helps us manage
and monitor patient care in our institution
Slide: 9 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
10. Clinical Database Redundancies: Monitoring Patient Care
Take Home Messages
1. Value in identifying patients, or groups of patients at risk of
„falling through the cracks‟
2. We can learn from „near miss‟ incidents in our Clinic
3. Build systems that look for these near-miss
incidents
4. Improve our level of clinical care
Slide: 10 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
12. Clinical Database Redundancies: Monitoring Patient Care
Crux
Presented (in part):
2003 – ACLAPA Meeting: Sydney
2005 – World Congress: Durban
2009 – ACPA Meeting: Arizona
2011 – ACLAPA Meeting: Perth
Slide: 12 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
20. Clinical Database Redundancies: Monitoring Patient Care
Process
Database Search
Tables Criteria
Data Entry Results
Slide: 20 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
22. Clinical Database Redundancies: Monitoring Patient Care
Reports for Monitoring Patient Care
• Children with repaired or unrepaired cleft palate aged over 6 months,
who have not seen a Speech Pathologist in the last 2 months and do
not have an appointment in the next 2 months (4-8 months target for early
speech and language)
• Children aged 15 months of age who had reduced phonetic inventory
and probable glue ear at their 12 month review (? Lower threshold for ENT
intervention)
• Children aged 18 months of age who were demonstrating „backing
patterns‟ at their last Clinic visit
• Children aged under 5 who had documented evidence of compensatory
speech characteristics, and I have not had contact with their local SLP
in the last 6 months
NOTE: These are NOT research reports
Slide: 22 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
23. Clinical Database Redundancies: Monitoring Patient Care
Reports for Monitoring Patient Care
• List of patients with upcoming appointments who have confirmed
syndromic conditions
NOTE: These are NOT research reports
Slide: 23 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
24. Clinical Database Redundancies: Monitoring Patient Care
NOTE: These are NOT research reports
Slide: 24 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
26. Clinical Database Redundancies: Monitoring Patient Care
Triggering Reports
Computer code
Design your own triggers:
Slide: 26 Wednesday 24 October 2012 Copyright © Fitzsimons 2012
27. Clinical Database Redundancies: Monitoring Patient Care
Take Home Messages
1. Value in identifying patients, or groups of patients at risk of
„falling through the cracks‟
2. We can learn from „near miss‟ incidents in our Clinic
3. Build systems that look for these near-miss
incidents
4. Improve our level of clinical care
Slide: 27 Wednesday 24 October 2012 Copyright © Fitzsimons 2012