1. Microsoft Office Excel 2007

2. Content
 15.Apply the feature for compatibility
Methodology  16.Apply quick styles to tables (design)
 17.Find data using a formula
 18.Vlookup and Hlookup functions
 1.Convert text to columns  19.Calculate subtotals
 2.Apply quick styles to tables  20.Mark workbooks as final
 3.Modify pictures  21.Save a book with enable macros
 4.Use Count Function  22.Format painter
 5.Copy a series  23.Select sources of data
 6.Hide and show rows and columns  24.Use the document inspector
 7.Use advanced formulas  25.Insert, modify and delete comments
 8.Move and resize graphic objects  26.Sort data using criteria
 9.Summarize data using functions (average)  27.Add and remove graphic elements
 10.Rules for conditional formatting  28.Copy and move spreadsheets to another workbook
 11.Custom format of the cell  29.Change the type of charts
 12.Delete duplicated data within a table  30.Filter and sort data
 13.Change the size of ranges
 14.Restrict data using data validation

3. Content
 31.View tab
 32.Allow multiple users
 33.Use Functions CountIf
 34.Draw shapes
 35.Formulas with absolute references
 36.Show and print formulas
 37.Use topics to give format to spreadsheets
 38.Protect workbooks and sheets
 39.Split screen

4. Methodology
•Each slide has a color box that corresponds to a topic to develop, focused on a particular
objective.
•Topics are developed with specific exercises in each slide. They are included in a .zip folder with
this presentation.
•Finally, there is a set of steps to graphically follow the use of the tool.
Color box :
It mentions the certification
topics that are covered in that
Objective box : slide.
It explains the required objective and
emphasizes the learning of the
certification topics.
Certification exercises box :
Sometimes you will find a link to a
practical exercise with the data you
need for reviewing what you know.
Preview box :
You will find a quick visual guide
about the topic to easily locate the
exercise to be done.
Home button :
Press this button to return to the
topic index.

5. Convert text to columns
Objective: Certification exercises:
 Split the content of cells into different Use practice 11 for Excel
columns
Approximate time: 10 minutes
Preview
Convert text to columns
1.- Data tab
2.-Data Tools group
3.-Text to columns
4.-Follow the wizard

6. Apply quick styles to tables
Objective: Certification exercises:
 Apply table format Use practice 11 for Excel
Approximate time: 10 minutes
Preview
Format a table with a style
1.- Home tab
2.- Styles group
3.- Format as Table

7. Modify pictures
Objective: Certification exercises:
 Change the way that pictures are
viewed by changing attributes, size, etc. Use practice 21 for Excel
Approximate time: 15 minutes
Preview
Pictures format
1.-Select the picture
2.-Picture tools tab
3.-Picture Styles group
4.-Picture Effects
5.- Glow

8. Use the Count function
Objective: Certification exercises:
Use practice 21 for Excel
 Calculate how many cells contain values
in a range of cells
Approximate time: 15 minutes
Preview
Count Function
1.- Formulas tab
2.-Functions Library group
3.-Insert Function
3.-Count

9. Copy a series
Objective: Certification exercises:
 Create a series of data, numbers, arrows Use practice 12 for Excel
or lists
Approximate time: 15 minutes
Preview
Copy a series
1.-Home tab
2.-Editing group
3.-Series

10. Hide and show rows and columns
Objective: Certification exercises:
 Hide or show rows and columns to Use practice 12 for Excel
better view the work area
Approximate time: 15 minutes
Preview
Hide and show
1.- Home tab
2.- Cells group
3.-Format

11. Use advanced formulas
Objective: Certification exercises:
Use practice 2 for Excel
 Determine the state of a specific
condition or the answer to a logical
question
Approximate time: 40 minutes
Preview
IF function
1.- Formulas tab
2.- Function Library group
3.- Logical

12. Move and resize graphic objects
Objective: Certification exercises:
Use practice 2 for Excel
 Resize pictures
Approximate time: 40 minutes
Preview
Size of the graphic objects
1.- Select the graphic object
2.- Picture Tools tab
3.- Size group
3.- Height and Width

13. Summarize data using functions (average)
Objective: Certification exercises:
 Excel includes a broad range of
functions for different uses, we will Use practice 14 for Excel
learn how to use them with
parameters
Approximate time: 15 minutes
Preview
Average function
1.- Formulas tab
2.-Function Library group
3.-Insert Function
3.-Select Statistical
4.- Average
5.-Select several ranges

14. Conditional formatting rules
Objective: Certification exercises:
Use practice 17 for Excel
 Analyze the data in a spreadsheet under
different criteria.
Approximate time: 20 minutes
Preview
Conditional Formatting
1.- Home tab
2.-Styles group
3.-Conditional Formatting

15. Custom format of a cell
Objective: Certification exercises:
Use practice 17 for Excel
 Create special cell formats to apply
them to cells
Approximate time: 20 minutes
Preview
Cell format
1.- Home tab
2.- Number group
3.-Number arrow
4.- Custom
[Blue]0 “ Text”

16. Eliminate duplicated data within a table
Objective: Certification exercises:
 Learn to filter a list of data by removing Use practice 1 for Excel
the duplicated data
Approximate time: 15 minutes
Preview
Remove duplicates
1.-Data tab
2.-Data Tools group
3.-Remove Duplicates

17. Change the size of the ranges
Objective: Certification exercises:
 Modify the default ranges without Use practice 1 for Excel
changing their names
Approximate time: 15 minutes
Preview
Change range
1.- Formulas tab
2.-Defined names group
3.-Name manager

18. Restrict data using data validation
Objective: Certification exercises:
 Restrict the type of data that can be
entered into a cell to provide integrity Use practice 5 for Excel
Approximate time: 15 minutes
Preview
Restrict access to data
1.- Data tab
2.- Data Tools group
3.- Data Validation

19. Apply the feature for compatibility
Objective: Certification exercises:
 Learn how to save files that are
compatible with previous Excel versions Use practice 5 for Excel
Approximate time: 15 minutes
Preview
Apply compatibility features
1.- Office button
2.-Save As
3.-Excel 97-2003 Workbook

20. Apply quick styles to tables (design)
Objective: Certification exercises:
 Learn how to create tables to manage
data in them Use practice 10 for Excel
Approximate time: 10 minutes
Preview
Quick styles
1.- Select the table
2.- Table Tools tab
3.- Table Styles group
4.- Select the style

21. Find data using a formula
Objective: Certification exercises:
Use practice 3 for Excel
 Set the values to perform a sum based
on criteria
Approximate time: 20 minutes
Preview
Sumif function
1.-Formulas tab
2.- Function Library group
3.-Select Insert Function
4.-Select SUMIF

22. Vlookup and Hlookup functions
Objective: Certification exercises:
 Learn how to find a value in a cell when it Use practice 3 for Excel
is stored somewhere else
Approximate time: 20 minutes
Preview
VLOOKUP function
1.- Formulas tab
2.- Function Library group
4.-Select Insert Function
5.-Select VLOOKUP

23. Calculate the subtotal of data
Objective: Certification exercises:
 Learn how to organize large groups of
Use practice 4 for Excel
data in more manageable groups
Approximate time: 20 minutes
Preview
Subtotals
1.- Data tab
2.-Outline group
3.-Subtotal

24. Mark workbooks as final
Objective: Certification exercises:
 Mark a document as final and make it
read-only to avoid changes Use practice 4 for Excel
Approximate time: 20 minutes
Preview
Mark as final
1.- Office button
2.-Prepare
3.-Mark as Final

25. Save as Macro enabled workbook
Objective: Certification exercises:
 Learn how to save workbooks that run
macros when opened Use practice 9 for Excel
Approximate time: 5 minutes
Preview
Save files with enabled macros
1.- Office button
2.-Save As
3.-Excel Macro-Enabled Workbook

26. Format painter
Objective: Certification exercises:
 Apply existing formats to other cells
using the Format painter feature Use practice 13 for Excel
Approximate time: 5 minutes
Preview
Format painter
1.- Home tab
2.- Clipboard group
3.- Format painter tool

27. Select appropriate sources of data for charts
Objective: Certification exercises:
 Learn how to choose the type of chart Use practice 7 for Excel
for your data to make it meaningful to
your audience
Approximate time: 10 minutes
Preview
Choose the appropriate chart
1.-Insert tab
2.-Charts group
3.-Columns

28. Use the document inspector
Objective: Certification exercises:
 Check the document before sharing it,
be sure it does not have hidden or Use practice 7 for Excel
personal information before sharing it
Approximate time: 10 minutes
Preview
Documents inspector
1.- Office button
2.-Prepare
3.-Inspect document

29. Insert, show, modify and remove comments
Objective: Certification exercises:
 Learn how to insert comments or notes Use practice 15 for Excel
to specify information related to a cell
Approximate time: 10 minutes
Preview
Comments
1.-Review tab
2.-Comments group
3.-New Comment

30. Sort data using one or several criteria
Objective: Certification exercises:
 Data can be sorted using one or several Use practice 16 for Excel
criteria (columns)
Approximate time: 20 minutes
Preview
Sort data by several criteria
1.- Home tab
2.-Editing group
3.-Sort &Filter button
4.-Custom Sort
5.- Sort on field

31. Add and remove chart elements
Objective: Certification exercises:
 Change the format of the parts in a Use practice 16 for Excel
chart manually
Approximate time: 20 minutes
Preview
Chart format
1.- Select the chart
2.-Chart Tools tab
3.-Labels group
4.- Axis Titles

32. Copy and Move spreadsheets to another workbook
(Spreadsheet format)
Objective: Certification exercises:
 Excel workbooks include 3 Use practice 22 for Excel
spreadsheets. The user may add,
remove, move and copy the
spreadsheets he or she wants. Approximate time: 10 minutes
Preview
Organize spreadsheets
1.-Right click on the spreadsheet tab
2.-Select the option you want from the menu

33. Change the type of chart
Objective: Certification exercises:
Use practice 6 for Excel
 Give different aspects to 2D and
combined charts
Approximate time: 15 minutes
Preview
Change the aspect of charts
1.-Select the chart
2.-Chart Tools tab
3.-Type group
4.-Change Chart Type

34. Filter and sort data using cells attributes
Objective: Certification exercises:
Use practice 6 for Excel
 Sort data through their cell attributes
(colors)
Approximate time: 15 minutes
Preview
Sort data by attributes
1.- Select the cells
2.-Press the arrow at the right of the column to be filtered
3.-Select Filter by Color
4.- Select the indicated option

35. View tab
Objective: Certification exercises:
Use practice 8 for Excel
 Learn how to hide or show elements
Approximate time: 10 minutes
Preview
Gridlines
1.- View tab
2.-Show/Hide group
3.-Gridlines

36. Allow that multiple users make changes to workbooks
Objective: Certification exercises:
Use practice 8 for Excel
 Learn how to share a workbook
Approximate time: 10 minutes
Preview
Share a workbook
1.-Review tab
2.-Changes group
3.-Share Workbook
4.-Turn on the check box

37. Use the COUNTIF function
Objective: Certification exercises:
 Count the cells that match specific Use practice 20 for Excel
criteria
Approximate time: 20 minutes
Preview
COUNTIF function
1.- Formulas tab
2.- Function Library group
3.-Select Insert Function
4.-Select COUNTIF

38. Draw shapes
Objective: Certification exercises:
 Use shapes to highlight important Use practice 20 for Excel
information
Approximate time: 20 minutes
Preview
Basic shapes
1.- Insert tab
2.-Illustrations group
3.-Shapes

39. Create formulas that use absolute and relative cell references
Objective: Certification exercises:
 Avoid that the reference to a cell
changes when copying or moving it, the Use practice 18 for Excel
method might be full (Absolute) or just
in rows or columns (Mixed)
Approximate time: 30 minutes
Preview
Absolute references
1.- Select the cells in the formula
2.-Press F4 to make the value absolute
3.-Press F4 again for mixed values

40. Show and print formulas
Objective: Certification exercises:
Use practice 18 for Excel
 View all the formulas on screen to audit
them
Approximate time: 30 minutes
Preview
View formulas on screen
1.- Formulas tab
2.-Formula Auditing group
3.-Show Formulas

41. Use themes to format spreadsheets
Objective: Certification exercises:
 Apply themes to give a standard look in
colors, fonts and effects Use practice 19 for Excel
Approximate time: 15 minutes
Preview
Themes
1.-Page Layout tab
2.-Themes group
3.-Themes

42. Protect workbooks and spreadsheets
Objective: Certification exercises:
Use practice 19 for Excel
 Protect documents to avoid that a user
changes, moves or deletes important
data Approximate time: 15 minutes
Preview
Protect workbooks and spreadsheets
1.- Review tab
2.-Changes group
3.- Allow Users to Edit Ranges

43. Split the screen horizontally
Objective: Certification exercises:
Use practice 19 for Excel
 Split the spreadsheet to view different
sections
Approximate time: 10 minutes
Preview
Split the screen
1.- View tab
2.- Window group
3.- Turn on or off the button to view
different sections of the spreadsheet.