1. Project Charter and Team Plan for Collaboration
Assignment 1: Team Project Part 1: Project Charter and Team Plan for Collaboration This
week you begin working with a team to manage a fictional information technology project
being implemented at the Casino Medical Center.Work with your team members to create
and submit a Project Charter and Team Plan for Collaboration based on the Team Project
Scenario and the Team Project Overview document. Review the details about the Project
Charter and Team Plan for Collaboration below: Team Project Scenario Casino Medical
Center (CMC) in Las Vegas, a 600-bed hospital, has expanded significantly over the past 3
years. In an effort to respond to the increased workload of all hospital staff, the chief
information officer (CIO) and the vice president of patient care services (VP-PCS) at CMC
determined the need to analyze hospital processes throughout the organization. The CMC
organizational analysis revealed a number of areas that needed improvement. At the same
time, broad changes in regulatory requirements required immediate adjustments in
processes.The organizational analysis was conducted across all departments and found the
following organization-wide issues.· Quality reviews discovered a hospital-wide
medication administration error rate of 20% with some tasks identified as
redundanttasks.· Complying with new federal reporting requirements has increased the
time needed to complete the medication administrationprocess.CMC responded to the
problem by purchasing an enterprise-wide health care information system from Topmost,
one of the leading enterprise-software vendors in the country. The functionality of the
system directly addresses the medication administration issues found in the organizational
analysis. Several modules of an electronic health record system (EHRS) have already been
implemented, as shown in the table below.As employees of Topmost, you and your team are
charged with implementing this medication administration system for CMC, the final phase
of the EHRS project. This medication administration system includes an electronic
medication administration record (eMAR), Barcode Medication Administration (BCMA), and
physical administration of medication. Note: For the remainder of this scenario, this whole
process will be referred to as the Medication Administration System (MAS). Module
Implementation Status Module in the HIS System Status of Module
ImplementationFully implemented Partially implemented In pilot Not yet
implementedADT (Accounting System) X Order Entry/Results
Reporting OE/RR) X Billing and Financials X
Ambulatory and Acute Care Clinical Documentation System X
Module in the HIS System Status of Module ImplementationFully implemented

2. Partially implemented In pilot Not yet implementedLaboratory X
Medication Administration System (MAS) X Note
that the Medication Administration System (MAS) module has not been implemented. The
CIO and VP-PCS relate that there are a number of challenges associated with the CMC health
care information system program, including the MAS project. One risk is that the initial
implementation of the MAS may result in a temporary increase in medication errors.
Another risk is that staff resistance to the new workflows and processes brought about by
the MAS may cause delays in the completion of the implementation. In meetings with the
CIO and VP, they state that the first task for the team is to develop the project charter. The
MAS team is assigned specific elements to be included in the project charter: the mission of
the project, the problem statement, the project objectives, key stakeholders, milestones, and
risks for the project. A list of the team members and the team’s plan for collaboration on
this project also will be integrated into the charter. A new chief medical information officer
(CMIO) has been hired. This CMIO does not have the informatics expertise required to lead
this critical and large project. However, the CMIO has gained solid experience on small-scale
decision-support projects at a former institution while studying informatics in graduate
school. The CMIO is looking forward to learning from you and your team. The budget for the
MAS project is approved up to $1 million. If more than $1 million is needed to implement
the project, the additional expenditure must be justified in a project plan that key
stakeholders approve. The software application for the Medication Administration System
and necessary hardware have already been purchased, but they have not been delivered.
Your team has a timeline of 6 months to complete the MASproject. Project Charter Work
with your team to create a project charter that includes the following: Mission of the
projectProblem statementProject objectivesScope of the projectMilestones within the
projectDeliverables—a defined product produced as part of the projectAssumptionsList of
key stakeholdersProject risksList of team members, roles, and a plan for collaborationMuch
of the information for the project charter can be extrapolated from the Team Project
Scenario. As the project moves forward, additional hypothetical situations for the project
can be developed by the team members. 2- Team Plan for Collaboration Working as a team,
create and submit your team’s plan for collaboration. In this plan, you identify and describe
the general guidelines and plan you will follow to work successfully online and optimize
your collective skills. Address the following: 1. Team identification: A listing of all team
members. (Susan N., Barbara W., Jaime W.). 2. Team vision: A brief statement that
embodies your team’s ideal in completing this project and targets all you want to
accomplish together. 3. Processes and expectations for communication: The most
effective means of working together from a distance are asynchronous modes that allow
team members to express thoughts and share ideas according to their own schedules. You
also need to consider the best ways to share any documents or information you may gather
from speaking directly to an expert in a field or from a source that is only available to you in
hard copy. 4. Determination of roles and division of work for the project: Typical roles
include an organizer, who makes sure that everyone stays on track; editors, who take the
agreed-upon final contributions of team members and fit them into the team-project
deliverable; and a presenter, who uploads the assembled version of the project into the

3. document sharing area and writes a summary introduction. These suggested roles
are guidelines. For the purposes of this project, you may discover that different or
additional roles that fit the project scenario are most effective. Each team member could be
assigned a position title and credentials that match their role in the project scenario. Keep
in mind that the team roles may change as requirements change. None of the roles you
decide on takes the place of participation when it comes to the content of the project. All
team members should contribute to the project content and discussions. (DO NOT DO THIS
PART) 5. Approaches to conflict and agreement: This item should address the way you
would like to see conflicts resolved and determine agreed-upon guidelines or processes you
will follow to resolve them. Consider a worst-case scenario and agree to specific actions the
team will take should this scenario occur. Include a description of potential negative
consequences that may result from the actions. 6. Expectations for participation: One of
the biggest objections to working with an online team is the fear that some members will
not participate or that one or two members will be burdened with the majority of the work.
In this section, determine and agree upon expectations for participation and the measures
you will take when someone is not participating as fully as you expect or when someone
seems to be doing too much, such as taking over all of the discussions. Have a plan for taking
on a team member’s work, should the need arise to do so. To prepare: Review this week’s
Learning Resources on project charters.Thoroughly examine the Team Project Overview
document in this week’s Learning Resources to familiarize yourself with the requirements
of this Assignment. Write a 3- to 4-page document in APA format that includes a project
charter and a team plan for collaboration. Cite at least 3 references from the list provided.
Include an introduction with a purpose statement (e.g. the purpose of this paper is …), and a
summary. Required Readings Biafore, B. (2010). Microsoft Project 2010: The missing
manual. Sebastopol, CA: O’Reilly. Chapter 1, “Projects: In the Beginning”“Publicizing a
Project and Its Manager” (pp. 35–37) In this section of Chapter 1, the author describes the
typical elements of a project charter. The author also provides guidelines for generating
stakeholder support using a project charter. Coplan, S., & Masuda, D. (2011). Project
management for healthcare information technology. New York, NY: McGraw-Hill. Chapter 3,
“Project Management”“Prepare Project Charter” (pp. 42–43) This section of Chapter 3
explains the basic principles of preparing a project charter. The authors summarize a
project charter’s key elements. Project Management Institute. (2013). A guide to the project
management body of knowledge (PMBOK guide) (5th ed.). Newtown Square, PA:
Author. Chapter 3, “Project Management Processes” (pp. 47–61) Review this chapter, which
supplies information on managing a single project that uses networked processes. The
chapter describes project management processes related to each phase of a project. Chapter
4, “Project Integration Management”4.1, “Develop Project Charter” (pp. 66–72) This section
of Chapter 4 details the process of developing a project charter. The text focuses on the
inputs, outputs, and tools and techniques of project chartering. Patel, V. N. (2008). Project
management [Ebrary version]. Jaipur, India: Oxford.Retrieved from the Walden Library
databases. Chapter 2, “Project Origination/Initiation” (pp. 22–74) This chapter explores the
initiation phase of a project in great detail. The chapter focuses on the key tasks and
performers of this phase. Cortelyou-Ward, K., Noblin, A., & Martin, J. (2011). Electronic

4. health record project initiation and early planning in a community health center. Health
Care Manager, 30(2), 118–124. Retrieved from the Walden Library databases. This article
explores the application of project initiation and early planning in a community health
center. The authors delve into the issues of quality improvement, planning, and
finance. Kloppenborg, T. (2012). Project selection and initiation questions leading to good
risk management [Special section]. PM World Today, 14(1), 1–5.Retrieved from the Walden
Library databases. This article presents questions that project managers may ask to
promote effective risk management. The author details questions applicable to the creation
of a project charter and the selection of a project. Eurorec.org. (n.d.). Project charter.
Retrieved March 12, 2013, from
http://www.eurorec.org/files/filesPublic/ehrworkshop/2007/Project%20Charter%20-
%20CRFQ%20Pilot.ppt This is one of the three files for this week that are examples of
project charters for health care organizations. Hart, S. (2012, July 28). PM-foundations – the
project charter [Blog post]. Retrieved from http://pm-foundations.com/2012/07/28/pm-
foundations-the-project-charter/ The author of this article reviews the basic elements and
considerations of a project charter. In particular, the article explains project charter content,
the assignment of charter responsibilities, and six attributes of a good project
charter. Karim, S. (2012, May 24). A project with no project charter? [Blog post]. Retrieved
from http://blogs.pmi.org/blog/voices_on_project_management/2012/05/a-project-with-
no-project-char.html This article focuses on cases in which projects have no corresponding
project charter. The author specifies reasons for neglecting a charter and analyzes the
potential negative repercussions. Microsoft Corporation. (2012c). Project management
goal: Initiate a project. Retrieved from http://office.microsoft.com/en-us/project-
help/project-management-goal-initiate-a-project-
HA102598143.aspx?CTT=5&origin=HA101978264 This article describes the process of
initiating a project. The article provides a large-scale overview of planning a
project. Microsoft Corporation. (2012e). The project triangle. Retrieved from
http://office.microsoft.com/en-us/project-help/the-project-triangle-
HA010351692.aspx?CTT=5&origin=HA010359477 This article examines the impact of time,
money, and scope on any project. The article suggests various strategies for balancing these
three constraints. Purdue University. (2006). Electronic health record project charter.
Retrieved from http://www.docstoc.com/docs/136685338/EHR-Project-Charter This is
one of the three files for this week that are examples of project charters for health care
organizations. University of Wisconsin-Madison. (2006). Course guides on the web: Project
charter (Version 2.2). Retrieved from
http://psst.doit.wisc.edu/Uploads/258_Course%20Guide%20Charter%20V2.2%5B1%5D.d
oc This is one of the three files for this week that are examples of project charters for health
care organizations. Document: Team Project Scenario (PDF)(SEE ATTACHED FILE) This
document contains the scenario you will use for your Team Project. Document: Team
Project Overview (PDF) This document provides an overview of the Team Project you will
work on throughout this course. (SEE ATTACHED FILE) Required Media Laureate
Education (Producer). (2013f). Project initiation [Video file]. Retrieved from
https://class.waldenu.edu Note: The approximate length of this media piece is 13

5. minutes. In this video, roundtable participants Dr. Mimi Hassett, Dr. Judy Murphy, and Dr.
Susan Newbold discuss how a project gets off the ground, who and what should be included
in initial planning, the consideration of project risks, and the crucial role communication
plays throughout the process.