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Keys to making effective presentations

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Keys to making effective presentations

  1. 1. Keys to making effective presentations
  2. 2. Preparation “ T he work is in the preparation, the fun is in the presentation."
  3. 3. <ul><li>Knowing the audience </li></ul><ul><li>size of the audience </li></ul><ul><li>age of the audience </li></ul><ul><li>cultural make-up </li></ul><ul><li>their needs and expectations </li></ul><ul><li>their expertise </li></ul>Preparation
  4. 4. Preparation <ul><li>Finding Material </li></ul><ul><li>finding sources </li></ul><ul><li>researching material </li></ul><ul><li>freshening up your research </li></ul><ul><li>using new technology </li></ul>
  5. 5. Preparation <ul><li>Structuring </li></ul><ul><li>Opening effectively </li></ul><ul><li>Linking and signposting </li></ul><ul><li>Summing up </li></ul><ul><li>Ending memorably </li></ul>
  6. 6. Preparation <ul><li>Structuring material </li></ul><ul><li>Tell them what you are going to tell them </li></ul><ul><li>Tell them </li></ul><ul><li>Tell them what you have told them </li></ul>
  7. 7. <ul><li>Structuring material </li></ul>Preparation Finish Start Point 2 Point 3 Detail 1 Point 1 Detail 1 Detail 1 Detail 2 Detail 2 Detail 2 Detail 3 Detail 3 Detail 3
  8. 8. Preparation <ul><li>Writing a presentation </li></ul><ul><li>starting to write </li></ul><ul><li>streamlining material </li></ul><ul><li>writing to sound natural </li></ul><ul><li>pacing a speech </li></ul><ul><li>preparing note cards </li></ul>
  9. 9. Preparation <ul><li>Toping up your techniques </li></ul><ul><li>Repetition </li></ul><ul><li>Mantra </li></ul><ul><li>Rhetorical questions </li></ul><ul><li>Rule of three </li></ul><ul><li>Examples </li></ul><ul><li>Contrast </li></ul>
  10. 10. Preparation <ul><li>Visual aids </li></ul><ul><li>“ A picture is worth a thousand words&quot; </li></ul>
  11. 11. Preparation Visual aids
  12. 12. Preparation <ul><li>Slide Structure – Good </li></ul><ul><li>Use 1-2 slides per minute of your presentation </li></ul><ul><li>Write in point form, not complete sentences </li></ul><ul><li>Include 4-5 points per slide </li></ul><ul><li>Avoid wordiness: use key words and phrases only </li></ul>
  13. 13. Preparation <ul><li>Slide Structure – Bad </li></ul><ul><li>This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you. </li></ul>
  14. 14. Preparation <ul><li>Fonts – Good </li></ul><ul><li>Use at least an 18-point font </li></ul><ul><li>Use different size fonts for main points and secondary points </li></ul><ul><ul><li>this font is 24-point, the main point font is 32-point, and the title font is 40-point </li></ul></ul><ul><li>Use a standard font like Times New Roman or Arial </li></ul>
  15. 15. Preparation <ul><li>Fonts - Bad </li></ul><ul><li>If you use a small font, your audience won’t be able to read what you have written </li></ul><ul><li>CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ </li></ul><ul><li>Don’t use a complicated font </li></ul>
  16. 16. Preparation <ul><li>Colour – Good </li></ul><ul><li>Use a colour of font that contrasts sharply with the background </li></ul><ul><ul><li>Ex: blue font on white background </li></ul></ul><ul><li>Use colour to reinforce the logic of your structure </li></ul><ul><ul><li>Ex: light blue title and dark blue text </li></ul></ul><ul><li>Use colour to emphasize a point </li></ul><ul><ul><li>But only use this occasionally </li></ul></ul>
  17. 17. Preparation <ul><li>Colour – Bad </li></ul><ul><li>Using a font colour that does not contrast with the background colour is hard to read </li></ul><ul><li>Using colour for decoration is distracting and annoying . </li></ul><ul><li>Using a different colour for each point is unnecessary </li></ul><ul><ul><li>Using a different colour for secondary points is also unnecessary </li></ul></ul><ul><li>T r y i n g t o b e c r e a t i v e c a n a l s o b e b a d </li></ul>
  18. 18. Preparation <ul><li>Background – Good </li></ul><ul><li>Use backgrounds such as this one that are attractive but simple </li></ul><ul><li>Use backgrounds which are light </li></ul><ul><li>Use the same background consistently throughout your presentation </li></ul>
  19. 19. Background – Bad <ul><li>Avoid backgrounds that are distracting or difficult to read from </li></ul><ul><li>Always be consistent with the background that you use </li></ul>
  20. 20. Preparation <ul><li>Graphs – Good </li></ul><ul><li>Use graphs rather than just charts and words </li></ul><ul><ul><li>Data in graphs is easier to comprehend & retain than is raw data </li></ul></ul><ul><ul><li>Trends are easier to visualize in graph form </li></ul></ul><ul><li>Always title your graphs </li></ul>
  21. 21. Preparation <ul><li>Graphs – Bad </li></ul>
  22. 22. Preparation <ul><li>Graphs - Good </li></ul>
  23. 23. Preparation <ul><li>Graphs - Bad </li></ul>
  24. 24. Preparation <ul><li>Graphs – Bad </li></ul><ul><li>Minor gridlines are unnecessary </li></ul><ul><li>Font is too small </li></ul><ul><li>Colours are illogical </li></ul><ul><li>Title is missing </li></ul><ul><li>Shading is distracting </li></ul>
  25. 25. Preparation <ul><li>Spelling and Grammar </li></ul><ul><li>Proof your slides for: </li></ul><ul><ul><li>spelling mistakes </li></ul></ul><ul><ul><li>the use of repeated words </li></ul></ul><ul><ul><li>grammatical errors you might have made </li></ul></ul>
  26. 26. Preparation <ul><li>Rehearsing </li></ul><ul><li>Rehearse </li></ul><ul><li>Rehearse </li></ul><ul><li>Rehears </li></ul>
  27. 27. Delivery <ul><li>Energy </li></ul><ul><li>Enthusiasm </li></ul><ul><li>Excitement </li></ul><ul><li>Confidence </li></ul><ul><li>Expertise </li></ul>
  28. 28. Delivery <ul><li>Use simple, concise language </li></ul><ul><li>Use eye contact to obtain feedback </li></ul><ul><li>Use natural gestures </li></ul><ul><li>Keep pauses specific and emphatic </li></ul><ul><li>Smile as much as possible, naturally </li></ul>
  29. 29. Dealing with questions <ul><li>Preparing well </li></ul><ul><li>Appearing confidently </li></ul><ul><li>Staying in control </li></ul><ul><li>Being honest with the audience </li></ul>
  30. 30. Remember <ul><li>Practice makes perfect </li></ul>