4. Examples of Policy Committee Responsibilities Consult on programme design Recommend policy changes Select community service projects Participate in hiring of staff Review annual budget Plan events Mediate conflicts
5. Level of Buy-in Time Represents the programme Represents Young People Levels of Decision-Making with Policy Committee Adapted from Interaction Associates’ Facilitative Leadership Manual Represents Policy Committee Decide and Announce Provide training, knowledge on how and why decisions are made Delegate to PC with constraints Collective decision-making with PC(consensus, voting) Gather input from Policy Committee and decide Option Gather input from all participants
6. Where should each example go for Ivory Park YouthBuild Policy Committee? Programme evaluation Complaints about a staff member being consistently disrespectful Dealing with a serious infraction of the rules by another policy committee member Policy for scheduling one-on-one counseling sessions Policy on drug use after programme hours Selecting and planning a community service project
9. Key Practices for Establishing an Effective Policy Committee Ensure Structural Respect Ensure Operational Respect Ensure Relationship Development
10. Ensure Structural Respect 1. Be clear about purpose, goals, roles, structure, expectations, tasks and time commitment of Youth Council. Ensure scope of work is meaningful and manageable. 2) Identify the opportunities and supports members will need to ensure success in their roles. Determine the staffing, financial, and time resources needed. 3) Ensure highest level of organizational staffing as possible.
13. Effective Policy Committee Development T I M E 1-2 months 2-4 months 4 months on Content Training Team Building Content Training Team Building Content Training Team Building
14. 3) Teach and use good meeting management and structured group process. Ensure Operational Respect 4) Have Fun and Celebrate. 2) Orient members well and then provide on-going training. 1) Recruit Well
16. 1. Be intentional about building relationships. Ensure Relationship Development
17. Effective Youth Council Development T I M E 1-2 months 2-4 months 4 months on Content Training Team Building Content Training Team Building Content Training Team Building
18. 1. Be intentional about building relationships. 2) Understand the role of the staff partner Ensure Relationship Development