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Presentation skills

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Presentation skills

  1. 1. Oral Presentations
  2. 2. Table of Content What makes a presenter Types Elements Process of the presentations Factors to remember
  3. 3. “The difference between a smart person and a wise person is that a smart person knows what to say and a wise person knows whether or not to say it.” Self control Self awareness Analytical and critical abilities Would you try that?
  4. 4. “All the great speakers were bad speakers at first.” - Ralph Waldo Emerson
  5. 5. “Let the speech be better than silence or be silent” Speak when it’s necessary
  6. 6. What is an “Oral Presentation”? A presentation is any opportunity to communicate your point of view or ideas to an audience. This can be informal or formal, impromptu or prepared, individual or group. In business we may make presentations to our: •Bosses •New employees •Customers •Colleagues •Suppliers
  7. 7. Defining Presentations A speech or talk in which a new product, idea, or piece of work is shown and explained to an audience.
  8. 8. Importance Facilitates face to face interaction Speaker’s confidence and sincerely believes the message is being delivered Information technologies have replaced some of the functions of business presentations, this assumption is not true
  9. 9. Types 1. Prepared 2. Manuscripts 3. Memorization 4. Impromptu
  10. 10. Process Preparing/ writing Delivering completion Planning
  11. 11. Planning, Topic The starting point for developing a message is selecting a topic. WAYS: 1. Engage in personal brainstorming 2. Brainstorm with others 3. Use search engines 4. Are you interested in this topic? 5. Is the topic relevant to your audience? Write everything about the topic: quotes, ideas, anecdotes, facts, figures, examples, stories, statistics
  12. 12. Once you have selected a topic, the process of refining it begins. The goal is usually motivated by one of the general purposes 1. To inform 2. To instruct 3. To educate 4. To train 5. To persuade 6. To motivate 7. To change 8. To celebrate Planning, Purpose
  13. 13. Audience What you want them to: Think Feel Do
  14. 14. Knowing your Audience What is their knowledge level Language level Education level  What they already know about the topic? What they need to know or want to know? Why they are attending the presentation? What presentation style can they best relate to? Determine audience’s size & composition Predict audience’s probable reaction Age Gender Cultural identity Ethnic background Race Religious affiliations And group memberships.
  15. 15. Preparing/Writing Main idea or content Limit your scope Select your approach Prepare an outline Develop your presentation 1. Introduction 2. Body 3. Conclusion/summing up  Tell a story
  16. 16. Preparing/Slides/ppt Attractive/Interesting/Persuasive/Visual Systematic and logical flow Points or sentences/no paragraphs Make your audience watch or read. Visual conveys more than 50% Design, font, color, size (learn how to make an effective ppt)
  17. 17. Cont… Easy to read Color contrast Text alignment Use images sparingly Think outside of the screen/don’t read slides Ask questions Have a style
  18. 18. Providing support for ideas Explanation: It is the act or process of making a subject plain or comprehensible. Examples: It connects the main ideas of a presentation with a real or an ideal state envisioned by the speaker.
  19. 19. Cont… Statistics: The practice or science of collecting and analysing numerical data in large quantities, especially for the purpose of inferring proportions in a whole from those in a representative sample. Visual aids: It enhance the clarity and credibility of the message.
  20. 20. Types Of Visual Aids ACTUAL OBJECT OR A MODEL OF IT
  21. 21. Delivering/Completing Oral Delivery Volume Rate/Pace Vocal Quality Stress Intonation Pronunciation
  22. 22. A checklist for the venue • The room size, seating arrangements, layout, set-up and acoustics • The technical arrangements, e.g. microphones (either hand held or lapel mikes), power points, computer use, audio-visuals, lighting, music, and whether assistance is available (and have you notified your requirements in advance?) • What controls are there for air-conditioning (too cold, too hot), lighting, moving people in/out? • What are the seats like?
  23. 23. Cont… Nonverbal Delivery Posture Movement Gestures Facial Expressions Appearance
  24. 24. Warm up! Helps you to relax Helps you to be heard Helps you to sound more confident
  25. 25. Warm up! Deep breathing exercises- in for a count of 5, out for a count of 5. In for 6, out for 6, and so on, up to 10. Hum! This loosens the vocal chords and warms them up Do some tongue twisters. Really try to articulate the words. Get faster and faster! Yawn.
  26. 26. Tongue Twisters! Unique New York She sells sea shells by the sea shore. The shells that she sells are sea shells I’m sure Red Lorry, Yellow Lorry Peter Piper picked a peck of picked peppers Rubber buggy baby bumpers
  27. 27. Giving the Presentation, cont: Clothing: comfortable, appropriate Maintain eye contact Use notes if you need them Think about when to use handouts
  28. 28. Public Speaking Tips Breathe deeply Take your time Test the microphone Smile!
  29. 29. PowerPoint tips Look at the audience, not the slides Don’t overcrowd Pay attention to colour and layout Print out slides Test beforehand
  30. 30. Dealing with Questions Questions show people are listening! Allow time to deal with them Decide when to answer them Try and anticipate Don’t be afraid to stop and think
  31. 31. What if I don’t know the answer? Open it to the floor Take details and answer later Repeat the question back if you don’t understand it
  32. 32. Seven Factors to Remember! 1. The start Do not apologize Be confident Know the topic well
  33. 33. 2. Audience mood Be empathic with your audience’s mood Watch your audience’s body language; their facial expressions, glances exchanged, shuffling of feet etc. Project the right degree of formality Use good pace and drive Don’t be arrogant - this will turn your audience against you Control your enthusiasm Factors cont…
  34. 34. 3. Your voice Be clearly audible Use a microphone if necessary Keep your head up Open your mouth wider than during normal speech Speak comparatively slow so the audience can digest what you are saying Keep right level of stress, accent, and speed of speaking Use a good pitch – the musical tone – vary it. High notes convey urgency, the low notes convey emphasis Factors cont…
  35. 35. 4. Body language Positioning of your body – stand in a good posture, do not pace around too much Use your hands in proper gestures to support your points Good use of eye contact – gains and holds attention and establishes rapport Avoid mannerisms that irritate, e.g. Swaying side to side, fiddling with marker, fidgeting with fingers, swirling to and fro etc. Avoid hands in pockets Factors cont…
  36. 36. 5. Your visual aids When using flip charts or white boards, write from the side Write legibly Stand so that you do not block the view of the screen Do not speak to the board or screen Factors cont…
  37. 37. 6. Timing Make sure you end on time Observe the division of time from the introduction to body and to the conclusion Factors cont…
  38. 38. 7. Conclusion Finish with equal enthusiasm as was on start Ask the audience for action Leave no doubt in your audience’s mind that you have come to an end of your presentation Factors cont…
  39. 39. Key to success Rehearse Rehearse Rehearse
  40. 40. Last, but not the least “There are no secrets to success. It is the result of preparation, hard work, and learning from failure.” Gen. Colin L. Powell
  41. 41. Suggested Readings Adair, J. (2003). Adair on Communication and Presentation Skills. Thorogood: London. pp. 36-41 Abhiyan, S. (2003). Module on Communication Skills in English. New Delhi: India. pp. 146-157
  42. 42. Any questions???
  43. 43. Thank you!