Record manager 8.0 presentation

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
HPRecordsManager8.0
Transformingrecordsmanagementfor
InformationGovernance
Speaker’s name
Date

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.2
The 6th largest software company in the world
HP Software: driving the new style of IT
Enterprise
Security
HP Autonomy HP VerticaIT Operations
Management
Driving the new style of IT
• Cloud / Hybrid
• Operations Analytics
• Service Anywhere
• Automation & orchestration
Built to disrupt the
adversary
• Enterprise
• Application
• Infrastructure
Analytics at extreme
scale in real-time
• High performance
analytics
• Massive scalability
• Open architecture
• Optimized data storage
Harnessing 100% of
human information
• Information analytics
• Information governance
and management
• Marketing optimization
Applications
Delivery
Management
Driving the new style of IT
• Agility
• Mobility
• DevOps
• Modern user interface

Harnessing the power of Human information
HP Autonomy
$1bn in annual revenue
+ 60 petabytes in private cloud storage
+ 80% market share in legal market workflow
+10,000 web content management customers
+20,000 augmented reality customers
+65,000 data protection customers

HP Autonomy’s vision
• Access and understand virtually any source of information on-premise and in the cloud
• A strategic pillar of HP’s HAVEn Big Data platform
• Non-disruptive, manage-in-place approach complements any organization
Social Media Video Audio Email Texts Mobile
Transactional Data IT/OTDocuments Search Engine Images
Harnessing the power of Human information

Powered by IDOL, the OS for Human Information
Social Media Video Audio Email Texts Mobile Transactional
Data
Documents IT/OT Search Engine Images
Apps for Exploratory
Information Analytics
Apps for Information
Governance and Management
Apps for Marketing
Optimization
HP Autonomy connectors
Developer/Partner
External/CloudHP Autonomy Enterprise
Applications
The OS for Human
Information
Repositories
Information
types
OS service layers 500+ functions
DigitalSafe SharePoint Hadoop
CRM
Jive
Exchange
Relational DB
ACA AeD
WorkSite HP Records Mgr MediaBin
Data Protector Connected LiveVault
Driven by advanced analytics to understand data in context from any source

HP Autonomy’s family of solutions
IDOL, the OS
Compliance
Litigation Readiness
Storage Optimization
Database Archiving
eDiscovery
Supervision
Legal Hold
Enterprise Search
& Analytics
Voice of the Customer
Voice of the Worker
Media Intelligence
Video Surveillance
Big Data Analytics
Knowledge Mgmt
Content Access
& Extraction
Records Mgmt
Legal Content Mgmt
Business Process Mgmt
Document Mgmt
Records Mgmt
Legacy Clean Up
Server Data Protection
Virtual Machine Data
Protection
Remote & Branch
Office Data Protection
Endpoint Device
Data Protection
Cloud Data Protection
Enterprise
Content Mgmt
Archiving &
eDiscovery
Data
Protection
Web Experience Mgmt
Web Optimization
Search Engine Marketing
Marketing Analytics
Contact Center Mgmt
Rich Media Mgmt
AURASMA - Augmented
Reality Mobile Experience
Digital Marketing
Experience
Information
Analytics
Information
Management & Governance
Marketing
Optimization
Hybrid
OEM
Software
Cloud
for Human
Information
Big Data Cloud Mobility Security

Waves of technology followed by waves of information
The world has changed
695,000 status updates
98,000+ tweets
698,445 Google searches
1,820TB of data created
11million instant messages
168 million+ emails sent
YouTube
Viber
Qzone
Amazon Web Services
GoGrid
Rackspace
LimeLight
Jive Software
salesforce.com
Xactly
Paint.NET
Business
Education
Entertainment
Games
Lifestyle
Music
Navigation
News
Photo & Video
Productivity
Reference
Social Networking
Sport
Travel
Utilities
Workbrain
SuccessFactors
Taleo
Workday
Finance
box.net
Facebook
LinkedIn
TripIt
Pinterest
Zynga
Zynga
Baidu
Twitter
Twitter
Yammer
Atlassian
Atlassian
MobilieIronSmugMug
SmugMug
Atlassian
Amazon
Amazon
iHandy
PingMe
PingMe
Associatedcontent
Flickr
Snapfish
Answers.com
Tumblr.
Urban
Scribd.Pandora
MobileFrame.com
Mixi
CYworld
Renren
Xing
Yandex
Yandex
Heroku
RightScale
New Relic
AppFog
Bromium
Splunk
CloudSigma
cloudability
kaggle
nebula
Parse
ScaleXtreme
SolidFire
Zillabyte
dotCloud
BeyondCore
Mozy
Fring Toggl
MailChimp
Hootsuite
Foursquare
buzzd
Dragon Diction
SuperCam
UPS Mobile
Fed Ex Mobile
Scanner Pro
DocuSign
HP ePrint
iSchedule
Khan Academy
BrainPOP
myHomework
Cookie Doodle
Ah! Fasion Girl
PaperHost
SLI Systems
NetSuite
OpSource
Joyent
Hosting.com
Tata Communications
Datapipe
PPM
Alterian
Hyland
NetDocuments
NetReach
OpenText
Xerox
Google
Microsoft
IntraLinks
Qvidian
Sage
SugarCRM
Volusion
Zoho
Adobe
Avid
Corel
Microsoft
Serif
Yahoo
CyberShift
Saba
Softscape
Sonar6
Ariba
Yahoo!
Quadrem
Elemica
Kinaxis
CCC
DCC
SCM
ADP VirtualEdge
Cornerstone onDemand
CyberShift
Kenexa
Saba
Softscape
Sonar6
Workscape
Exact Online
FinancialForce.com
Intacct
NetSuite
Plex Systems
Quickbooks
eBay
MRM
Claim Processing
Payroll
Sales tracking & Marketing
Commissions
Database
ERP
CRM
SCM
HCM
HCM
PLM
HP
EMC
Cost Management
Order Entry
Product Configurator
Bills of Material
Engineering
Inventory
Manufacturing Projects
Quality Control
SAP
Cash Management
Accounts Receivable
Fixed AssetsCosting
Billing
Time and Expense
Activity Management
Training
Time & Attendance
Rostering
Service
Data Warehousing
The Internet
Gigabytes
Client/Server
Megabytes
Every 60 seconds
IBM
Unisys
Burroughs
Hitachi
NEC
Bull
Fijitsu
Mainframe
Kilobytes
Mobile, Social,
Big Data & The Cloud
Zettabytes
Yottabytes
217 new mobile web users

Explosion
of data
• Data doubling every
12-18 months
• New, unstructured
data types to manage
• Storage growth is
outpacing IT budget
Data
everywhere
• 67% of users have
three or more
computing platforms
• Mobile, virtual, cloud
joins physical
• Mobile endpoints are
unprotected
Real-time
access
• Always-on
applications, users
• Consumerization
drives expectations
• Availability,
continuity move to
forefront
Increased
scrutiny
• Escalating industry
and government
regulations
• Litigation increasingly
involving ESI
• Internal information
mining needs
Too much data to govern effectively
The wave of information is too big to harness
The information governance challenge

How to harness the wave of information while ensuring compliance
Information governance concerns for the enterprise
How do I meet the increasing demands of global regulations and
maintain compliance?
How do I make information accessible while ensuring its
authenticity, accuracy and security?
How do I manage SharePoint content according to policy to
reduce duplication, leakage and accidental loss?
How do I increase efficiency and productivity around information
processes to improve business performance?
How do I reduce information footprint and associated costs to
manage it?

Primary information governance objectives
Mitigate risk
Addressinternalobjectives
Lower costs
Increase productivity
Achieve IT efficiency

Information governance defined
HP Information Governance
A portfolio of modular solutions that help organizations access
and understand human and computer-generated information
without bias to repository or location, organize and control this
data with a centralized policy engine, and intelligently manage
and take action upon this data in accordance with business,
legal/compliance, and data management objectives.

Information governance framework
Access & Understand Leverage & Take Action
Unstructuredenterprise
datarepositories
Structuredenterprise
datarepositories
Cloud-based
repositories Data
Mobile&socialmedia
Offlinedatarepositories
Addressbusiness&
operationalobjectives
Enterprise Content Management
Enterprise Search & Collaboration
Legacy Data Cleanup
Legal HoldsInformation Archiving
Records ManagementeDiscovery
Addresslegal&
complianceobjectives
Backup/Recovery
Enterprise Security
Addressdatamanagement&
securityobjectives
CentralizedPolicyEngine
Organize & Control
Administer data in place or in a consolidated repository

HP IDOL: the OS for human information
Single platform on which all HP IM products are built
• Content from over 400 repositories
• Over 1,000 formats; 500 functions
IDOL understands the meaning of content
Proven scalable and reliable

HP ECM suite at a glance
Solutions to support information governance
IDOL - Content Integration/Enterprise Search
Improve productivity
Anywhere access
Streamline operations
Reduce costs
Enhance satisfaction Reduce storage costs
Enable governance, compliance
HP TeleForm
Capture
HP Process
Automation
Business
Process Mgmt.
HP WorkSite
Document &
Email Mgmt.
HP Universal
Search
Search, KM and
Analytics
HP Records Manager
& HP ControlPoint
Records, Policy
& Legal Hold

HP Records Management - a unified strategy
HP TRIM
Autonomy
Records Manager
Meridio
iManage Records Manager
HP Records Manager
HP WorkSite Records
Manager

trans·for·ma·tion
: a complete change, usually into something
with an improved appearance or usefulness
ˌtran(t)s-fər-ˈmā-shən

HP Records Manager 8.0
HP Records Management - a unified strategy
• Next generation, scalable electronic document and records management solution
• Designed to meet the needs of Government and regulated industry
• Combining the best of HP TRIM, ARM & Meridio
• A cornerstone of HP’s Information Governance framework
Transforming Records Management
for Information Governance

Transforming Records Management for Information Governance
Integrated Documents & Records
Manage-in-Place
Modern User Interface – HTML5
Extensive SharePoint Integration
Advanced Email Integration
Advanced Warehouse Integration
Configurable Storage Management
Simplify the management of all information
Manage information where it delivers most value
Intuitive secure access - anywhere anytime
Balance collaboration with information governance
Improve efficiency of email management
Streamline requests process - save time and money
Reduce information footprint and storage costs

HP Records Manager use cases supporting information governance
Transforming records management
Interactive Document
Management
Custom Solutions
HP Records Manager
SharePoint
Governance
ControlPoint Auto-Declare
In-Place Management
WorkSite
Collaboration
SAP
ArchiveLink
AIO Structured
Records
Physical
Records
COM/.NET SDK Services
API

Enables greater compliance with organizational and regulatory mandates for the
management of business records from creation to disposal by:
• Simplifying access to enterprise information through a modern web interface across a range of devices
• Streamlining the capture, search and management of business information from any source
• Offering greater levels of configurability, desktop, workflow and integration tools to adapt to diverse
business processes and information management needs
• Providing a secure records repository combined with extensive and more granular security and audit
capabilities.

Integrated records and document management
• Manage both physical and electronic documents.
Manage in place or in a centralized, secure records repository
• Apply holds to documents in external repositories or move to the secure records repository for centralized
management and control.
Modern uniform interface across devices
• Utilize HTML5 technologies to provide a simple and uniform interface that automatically adjusts to different
devices such as laptops, tablets, and smart phones.
Extensive SharePoint integration
• Integrate seamlessly with Microsoft SharePoint to deliver compliant records management for SharePoint
content and archiving of SharePoint sites.

Advanced email integration
• Leverage message and conversation ID’s to reduce duplication in Microsoft Outlook and Lotus Notes Mail.
Advanced request and warehouse integration
• Request records stored either on premise or offsite at an external storage vendor. Requests can be made to
retrieve or return records on an ad hoc or recurring basis.
Global certification and standards
• Designed to International standard of records management, ISO 15489:2001 and elements of ISO 16175:
Principles and Functional Requirements for Records in Electronic Office Environments.

Three key themes to support Information Governance
Transforming records management
Usability & access
Increasing adoption and productivity
• New modern interface simplifies access to information across a range of devices
• Enhanced email integration for MS Outlook and Lotus Notes
• Integration to WorkSite
Enterprise performance
Global scalability & improved efficiency
• Manage in place framework to apply hold to documents in external repositories
• Caching and tiered storage to balance need for highly responsive and fast
document capture/retrieval with cost effective secondary storage
Corporate accountability
Extensive security and audit capabilities

Ease of deployment - reaching all users across the enterprise, on any device
Usability & access
• Zero install, no desktop deployment
• Latest HTML 5 technology
• Auto-adjusts layout to device form factor
• Designed for touch
Laptop TabletSmart Phone

Using business terminology on tailored forms
Usability & access
• Adaptable Terminology
• Adjustable Forms for Creation and Searching
• Match Forms to Users
• Easy to Administer

Hybrid document & records management - zero-install client use cases
Usability & access
• Check-in/Check-out, version control
• Search and retrieve information
• View electronic documents
• Creation of folders
• Filing documents into folders
• Print labels and reports
• Warehouse requests

Manage in place
Retain and manage active information where it provides the best business value
IDOLConnectorFramework IDOL
ControlPoint
HP Records
ManagerContent
repositories
Content
repositories
Know what
information you
have
Know where the
information is
located
Know your
information is
protected
Know the
information is
managed
appropriately
Manage in Place
• Content Creation
• Business Processes
• Collaboration
• Projects
• Events
Index, Analyze,
Auto-Classify
Declare

Storage and caching
Manage inactive records for long term
authenticity, reliability, integrity
and usability
Reduce Storage Cost
• Compression, Single Instancing, Tiered Storage
• Improved Performance
• Applications not choking with inactive data
• Long-Term Integrity
• Designed for Recordkeeping, WORM
• Simplified Management
• Access, Backup, Format Conversions, Redaction

Extending security and audit
Corporate accountability
Extensive security
• Levels, caveats and access
• Field level security
Extensive & granular audit
• Online & offline audit logs
• Before and after values captured
• Justification for the change

Proven performance, globally
Why HP Records Manager 8.0?
Unified enterprise document and records management
• Electronic and physical
Scalable to the largest enterprises, yet adaptable to individual business processes
• Proven enterprise scalability millions of records and 100,000’s users
Manage in place framework
• Manage information where it delivers the most value
SharePoint integration at the object level
• Records management and archiving of SharePoint content and sites.
A cornerstone of HP’s Information Governance framework
• Extending information governance across all information, not just records.

HP’s ERMS total records inventory
303,096,980
326,470,450
360,287,816
385,234,291
409,604,640
453,119,920
479,693,407
512,076,818
-
100,000,000
200,000,000
300,000,000
400,000,000
500,000,000
600,000,000
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct
FY10
FY11
FY12
FY13
This represents the amount of records we are managing in ERMS. Details from registered records report and added to prior stats.

Australia
United States
Canada
New Zealand
United Kingdom
Mauritius
BotswanaSudan
Scotland
Northern Ireland
Trinidad
Malaysia
Zimbabwe
Ireland
Kenya
SingaporeItaly
Brazil
South Africa
Germany
France
Customers around the world

1,800 customers
worldwide
Nearly 1.5 million daily users

Proven performance globally
Why HP Records Manager?
Simplifies the management of all information
Manages information where it delivers most value
Delivers intuitive secure access - anywhere anytime
Balances collaboration with information governance
Scales to the largest organization yet adaptable to individual processes
Reduces information footprint and storage costs
Is a cornerstone of HP’s Information Governance Framework

Transforming records management for Information Governance
Takeaways
•Non-compliance with regulatory requirements, information leakage or loss
•Severe penalties and reputational damage
Safeguards business &
executives
•Simplifies capture, access and security across a range of devices
•Lifetime management of all business documents and records according to policy
Improves productivity,
efficiency & profitability
•Delivers the right information to the right person at the right time.
•Information is accessible, usable and secure according to policy regardless of volume &
location
Improves business agility
and decision making
•Removes the burden of records management responsibility from SharePoint users
•Automates the capture and management of SharePoint content according to pre-
defined business rules
Provides governance for
SharePoint content

Thankyou
Formoreinformationvisit:
www.autonomy.com/products/hp-records-manager

Record manager 8.0 presentation

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