This provides and update on use of swing space from the Wyoming Board of Education to the City of Wyoming, OH on the Middle School renovation/addition. Additional information will be forthcoming.

1. Swing Space Update

2.  Board Studied Middle School Facilities for 7+ Yrs
 Countless Community Input Resulted in:
◦ Decision to Renovate/Add-On Beginning in 2013
◦ Community Approved Bond Levy of $25mm
 73% Voter Approval

3.  Goal of Board/Administration:
◦ Ensure Student and Staff Safety During Construction
◦ Continue Academic Excellence
◦ Maximize Dollars for Scholastic Benefit
◦ Minimize “Sunk Costs”

4. School districts must:
◦ Estimate the expenses of the project first based upon knowledge at
the time;
◦ Determine millage of the bond issue and the cost to voters;
◦ Obtain approval from voters;
◦ Hire architectural firm and construction manager
◦ Develop detailed plans, and then
◦ Offer bid packages based upon plans.

5.  During the bond issue campaign
◦ Keep two grades of students in the building and move two
grades out into modular units.
 The cost estimate was $500,000.

6.  During the bond issue campaign
◦ Keep two grades of students in the building and move two
grades out into modular units.
 The cost estimate was $500,000.
 After visiting a construction site firsthand (Mariemont
Elementary), the decision was made to look for an
alternative solution to house students due to safety and
academic concerns.

7.  During the bond issue campaign
◦ Keep two grades of students in the building and move two
grades out into modular units.
 The cost estimate was $500,000.
 After visiting a construction site firsthand (Mariemont
Elementary), the decision was made to look for an
alternative solution to house students due to safety and
academic concerns.
 Locating modular units behind the MS limited
construction drop-offs and equipment needs.

8.  Research was done around utilizing space at St. James,
the Civic Center, and placing modular units on the MS
site

9.  Research was done around utilizing space at St. James,
the Civic Center, and placing modular units on the MS
site
 The Board’s decision was NOT to proceed due to
safety/space concerns:
◦ Students crossing the Pike several times a day,
◦ Sunk Costs to upgrade Civic Center, and
◦ Placing modular units on a construction space.

10.  The next idea evolved around putting modular units on
the High School baseball field. (September)
◦ But, the district needed multiple modular units.

11.  The next idea evolved around putting modular units on
the High School baseball field.
◦ But, the district needed multiple modular units. (September)
 In fall, Board Decided to go forward:
◦ Forward with this site
◦ Bid packages for site work and the units issued for a required
60 day time span.

12.  The next idea evolved around putting modular units on the
High School baseball field.
◦ But, the district needed multiple modular units. (September)
 In fall, Board Decided to go forward:
◦ Forward with this site
◦ Bid packages for site work and the units issued for a required 60 day
time span.
 On December 4th, bids came in at $1.9 million
◦ This cost reflects site work ,three modular units, and enhancement of
the baseball field.

13.  The Board felt that spending funds on this “soft cost”
was unreasonably high.
◦ Market Sets Rates, Not Estimators
 Contingency funds are available, but board chose to
save for actual renovation/addition of 90 yr. old
building (preserve as much of the $25mm as possible)
◦ Remember, the district cannot exceed the voted amount of $25
million.

14.  At the January 9, 2013 meeting, the Board made the
decision to not go forward with the modular units at
Spring Break.
 Additionally, Board decided to shift project start date
from June 2013 from April 2013.

15.  The Board authorized Dr. Lang to continue to look at
options:
◦ Negotiate a contract for swing space if needed.

16.  The Board authorized Dr. Lang to continue to look at
options
◦ Negotiate a contract for swing space if needed.
 Dr. Lang has explored options to house students with:
Mt. Healthy Schools, Reading Schools, Princeton
Schools, Winton Woods Schools, Finneytown
Schools, Greenhills, and the Archdiocese of Cincinnati.

17.  The Board authorized Dr. Lang to continue to look at
options
◦ Negotiate a contract for swing space if needed.
 Dr. Lang has explored options to house students with: Mt.
Healthy Schools, Reading Schools, Princeton Schools,
Winton Woods Schools, Finneytown Schools, Greenhills,
and the Archdiocese of Cincinnati.
 St. Peter and Paul School in Reading emerged as the best
option.

18.  Rising 4th grade students will remain in their home
Primary school for 5th grade while the renovation is
underway.
 Rising 5th, 6th, and 7th graders will attend classes at
St. Peter and Paul in Reading.
-Temporary Classrooms will augment current school
buildings.

19.  This decision ultimately accomplished three
things:
1. Moved Construction Timeline from a condensed
schedule of 14 to 18 Months
1. Utilize time To Finalize Swing Space Logistics
1. Redirect Approximately $1mm back into the
MS Permanent Scholastic Needs

20.  Logistics Plan Still Being Finalized:
◦ Staff/Administration Input
◦ City of Wyoming
◦ City of Reading
◦ First Student Transportation

21.  We recognize community has many questions to be
answered
 The Board, Superintendent, and Middle School and
Primary Principals are working to anticipate and answer
those questions
 Wyoming is once again asked to make some short-term
sacrifices for long-term benefit of our students

22.  Logistical Answers In Development
◦ Grade-Based Parent Meetings Beginning in February/March
◦ Community Information Session in March/April
◦ Complete Plan Released by End of May, 2013

23. Always keep in mind…we are
committed to ensure….
Wyoming students will receive a
Wyoming education with
Wyoming teachers in a
safe and secure location.

24. Photos of the Facilities at St. Peter
and Paul

35.  The Board of Education is committed to ensuring student
safety, preserving academic excellence, and being good
stewards of the community’s funds.
 The Board, Dr. Lang, and Middle School and Primary
School Principals Mike Overbey, Chris Heybruch and
Jennifer Klein, are working diligently to formulate
detailed plans.
 With the community’s decision to renovate the
building, we knew planning for swing space would be the
most difficult process.

36. We are asking for patience, flexibility,
and an openness to ideas from the
community.
Everyone connected with this project
is trying to reach the best solution
possible.