UCSF Participant Recruitment Service: Preparing for Launch!
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UCSF Participant Recruitment Service: Preparing for Launch!
- 1. PRS – Preparing for Launch Nariman A. Nasser, Director Participant Recruitment Service Clinical & Translational Science Institute University of California, San Francisco
- 4. Participant Recruitment Service Model
- 6. Challenges Coordinators have limited time and are not properly equipped to conduct recruitment Recruitment efforts across units, departments and institutions are uncoordinated and costly More than 80% of clinical trials are delayed due to recruitment Lack of diversity in clinical trials can lead to disparities in effectiveness in the marketplace
- 9. Provide expertise in recruitment materials development
- 10. Ensure materials meet regulatory guidelines and requirements
- 11. Offer an economy of scale for many recruitment activities
- 12. Use established vendor relationships
- 13. Increase the volume of high quality volunteers
- 15. Soft Launch Recruitment Materials Toolkit Pilot Recruitment Services (4 studies) Pilot Participant Registry Pilot Passive Database Recruitment
- 17. CHR pre-approved with accompanying guidance
- 18. Accessible from PRS Virtual Home at no cost
- 19. Printable via Documents, Media & Mail portal
- 20. Link to CTSI-branded DMM portal from VH
- 21. Selection of 5 designs with custom color palettes
- 24. Pediatric study or clinical trial
- 25. Poster
- 26. Postcard
- 27. Brochure
- 31. Anticoagulation therapy dosing – Warfarin
- 34. Full cohort/competing study/recruitment analysis and recruitment plan
- 36. Call center (internal & external)
- 37. Study-specific advertising & presentation materials
- 38. Ad placement
- 41. Includes brief health history
- 42. Excellent source of “healthy” volunteers
- 43. Developed on SalesForce platform
- 44. Populated from 2 sources
- 45. Study-specific advertisements for pilot services studies
- 47. “Passive” waiver of consent on admission
- 48. Use ICD-9 codes, Rx, demographics to identify aggregate cohorts
- 49. PRS will act as HIPPA broker to obtain de-identified data and contact information
- 50. Contact potential participants via letter